1. Pastor-Parish Relations Connecting the Pastor, Staff and Congregation
Dover District
Peninsula-Delaware Conference
Rev. Dr. Kyung Hee Sa
Pastor-Parish Relations
Connecting the Pastor, Staff and Congregation

2. Caleb’s Miniority Report
Numbers 13: (NIV)
Caleb’s Miniority Report
vs. Majority Report
  Caleb told the people to be quiet and listen to Moses. Caleb said, “Let’s go now and take possession of the land. We should be more than able to conquer it.”

3. Majority Report Numbers 13: 31-33
But the men who had gone with him said, “We can’t attack those people! They’re too strong for us!” So they began to spread lies among the Israelites about the land they had explored. They said, “The land we explored is one that devours those who live there. All the people we saw there are very tall. We felt as small as grasshoppers, and that’s how we must have looked to them.”.

4. COURAGE- BOLDNESS VS. FEAR

5. SPRC,
you’re the minority report as in Caleb’s to trust/convey God’s promises!

6. THE BIG PICTURE IS:
“The mission of the Church is to make disciples of Jesus Christ for the transformation of the world.”

7. You are a leader!!! Keep an eye on the BIG PICTURE

8. SPRC LEADERSHIP=Keeping An Eye on the big picture
MANAGEMENT=Tending to daily activities
Taking care of details so that strategies are implemented

9. CONGREGATIONAL INTERESTS
STAFF
SPRC
MINISTRY OF YOUR CHURCH
LEADERSHIP

10. PUBLIC-PRIVATE WORSHIP CHRISTIAN CONFERENC-ING
BIBLE STUDY
FASTING
PUBLIC-PRIVATE WORSHIP
CHRISTIAN CONFERENC-ING
PRAYER
Lead in the SpiritT

11. MEMBERSHIP
 Between 5 and 9 persons (one shall be a young adult and one may be a youth); must be professing members
Not more than one person from any one household
Three year classes, members CAN serve a second 3 year terms.
Also Lay Member of AC; Lay Leader (Voice & vote)
In a multiple point charge, insure that there is at least one member from each church

12. MEETINGS At least quarterly (monthly is preferable)
Written “minutes”—Record decisions, not conversations
Pastor present, unless s/he excuses self
Meet only with knowledge of pastor or DS
Shall meet in closed session- CONFIDENTIALITY is crucial!

13. MEETINGS
 Issues are discussed during meeting, not between meetings (no parking lot meetings!)
All matters under discussion kept in strict confidence, i.e., a “safe” place
All input brought to the meeting is held in confidence, but is ”owned” input
Careful reporting to Council of each meeting

14. Matthew 18:15-20
Call the District Superintendent immediately if there are allegations or charges of sexual abuse, misconduct, child abuse, or other “chargeable offences” (BOD, para 2702)
Conflict

15. Communication Emotions
‘The single biggest problem in communication is the illusion that it has taken place’. (George Bernard Shaw)
Emotions
“Not connected with the emotions of people – we are then co-creators of the illusion of communication.

16. An effective, faithful, and thoughtful SPRC can make a huge difference!
It takes LOVE and HONESTY to offer appropriate support and accountability to the spiritual leaders of the congregation so that they can support and guide the congregation.

17. Advocating for the pastor and the staff
Listening to pastor, to staff, to congrega-tion
Holding in tension: the pastor’s understanding and the congregation’s expectations
Advocating for the pastor and the staff
LEADERSHIP IS everything!!!

18. Promote unity in the church Conduct annual staff evaluations
Encourage, strengthen, nurture, support pastors, staff, and families—advocate healthy work/life balance
Promote unity in the church
Conflict of interest-Sexual misconduct: confer with pastor and staff
Conduct annual staff evaluations

19. Confer with DS about clergy leadership
Teach congregation about itinerancy, steps into ordained ministry, value of diversity in staffing
Write job descriptionfor staff
Confer about continuing education and spiritual formation
Confer with DS about clergy leadership

20. Covenant making with the pastor
Recommend staff positions to Council
Create personnel policies, sexual misconduct policies, safe sanctuary policy
Consult on staff support: housing, vacation, insurance, pension, etc.
Covenant making with the pastor

21. FOCUS! Goal-setting & measuring by pastors
Clergy excellence through continuing education
Ministry covenant with pastoral/ congregational goals
Covenant to prayer ministry and strategic planning

22. Continuing
Education
Clergy Excellence
 Annual Goal Setting
 Measurement
NEW from 2016
ACCOUNTABILITY:
Pastoral Report-Charge Conference/ Evaluation

23. Know your congrega-tion
Know your current reality
Know your congrega-tion
Know who’s not in the congrega-tion
Know what’s not working
Know your neighbor- hood
DISCOVER CURRENT REALITY

24. Develop Action Plans MOVEMENT from CURRENT REALITY….
.....to the way WE want things to be.
Develop Action Plans

25. Develop Action Plans DESTINATIONS
SPECIFIC, CLEAR, ATTAINABLE, MEASURABLE
FOCUS ON WILDLY IMPORTANT GOALS!
RELENTLESSLY IMPLEMENT!
Develop Action Plans

26. Death always has to precede resurrection to new life.
ACCOUTABILITY
NAVIGATION
Death always has to precede resurrection to new life.
Monitor the Journey

27. Does your church have a prayer ministry team? How do you nurture it?
Does your church implement strategic planning process?
How do you monitor the journey?
NEW from 2016
ACCOUNTABILITY:
Pastors-SPRC---Dover District Addendum to Pastor's Performance Review for 2016

28. CALL TO GOD 333 CALL TO GOD FOR 3-FOLD GROWTH IN DISCIPLESHIP
CALL TO GOD FOR 3-FOLD GROWTH IN MISSION
CALL TO GOD FOR 3-FOLD GROWTH IN EVANGELISM
CALL TO GOD 333

29. PRAYER LEADERSHIP CONTINUED WORK FOR REVIVAL REVIVE “PRAYING TOGETHER”
PRACTICE “STRATEGIC LEADERSHIP”
CONTINUED WORK FOR REVIVAL
PRAYER
LEADERSHIP

30. PASTORAL EVALUATION

31. PASTORAL PERFORMANCE REVIEW
“Support without accountability promotes moral weakness; accountability without support is a form of cruelty” (BOD, p. 53, p. 102)
Watching Over One Another in Love: A Model for Ministry Assessment
(author: Gwen Purushotham)

32. PASTORAL PERFORMANCE REVIEW
“A church that rushes to punishment is not open to God’s mercy, but…” (BOD, p. 53, p. 102)
Watching Over One Another in Love: A Model for Ministry Assessment
(author: Gwen Purushotham)

33. Mutually created commitment to ministry Statement of intention
What is a ministry covenant?
Mutually created commitment to ministry
Statement of intention
WHY CREATE COVEN-ANT?

34. WHAT DOES A COVENANT DO? JUDGIND AND CORRECTING GROWING AND LEARNING
SHIFTS GOAL OF MINISTRY ASSESSMENT AND EVALUATION FROM
JUDGIND AND CORRECTING
GROWING AND LEARNING
WHAT DOES A COVENANT DO?

35. ♦ COMMUNICATES BUSINESS OF CHURCH TOO IMPORTANT TO BE LEFT TO CHANGE
♦ COMMUNICATES INTENT TO CARE FOR ONE ANOTHER
WHAT DOES A COVENANT DO?

36. SETS PRIORITIES, STRUCTURES, BOUNDARIES, AND PROCESSES AROUND WHICH MINISTRY CAN OCCUR AND BE EVALUATED
WHAT DOES A COVENANT DO?

37. If a ministry covenant is established and its progress reviewed on a monthly basis, there should be no surprises when the Pastor’s Performance Review is completed.
WHAT DOES A COVENANT DO?

38. NO CONGREGATIONAL SURVEYS
NO VOTING, STRAW POLLS, ETC.
How NOT to do the Pastor Performance Review (handout)

39. NO CONGREGATIONAL MEETINGS FOR PASTOR PERFORMANCE
DO NOT DISTRIBUTE PASTOR PERFORMANCE REVIEW TO PEOPLE OUTSIDE OF THE SPRC
How NOT to do the Pastor Performance Review

40. Pastor Performance Review
Reports by Nov. 1
Pastor Profile
Pastor Performance Review
Church Profile
Pastor Compensation
Pastor
/SPRC Advisory Form

41. HOW TO EFFECTIVELY COMPLETE PASTOR PERFORMANCE REVIEW
 SPRC should come to consensus rather than voting on each category and listing every comment.
Pastor can prepare self-evaluation.
Committee and pastor dialogue on each ministry area and come to consensus.

42. HOW TO EFFECTIVELY COMPLETE PASTOR PERFORMANCE REVIEW
 Suggestions or areas for improvement can be included in the covenant.
Signatures
Do not be afraid of asking questions!

43. How to effectively complete pastor performance review
PRAY, PRAY, AND PRAY FOR YOUR PASTOR AND PASTOR’S FAMILY!
APPRECIATE ONE ANOTHER!

44. PASTORAL COMPENSATION

45. To Charge/Church Conference
 Recommendation from SPRC
Through Finance
Through Ad Council
To Charge/Church Conference
Recommendation cannot be changed by Finance or Council.
They can recommend another amount.
Both recommendations go to Charge/Church Conference.

46. APPOINTMENT ISSUES
 Confer with pastor and cooperate with pastor, DS, and bishop in securing clergy leadership when it becomes evident that the best interests of the church and pastor will be served by a change.
Such conferring and cooperating with DS and bishop are advisory only.
OUR SYSTEM IS “APPOINTIVE,” NOT CONGREGATIONAL.

47. WHY ARE WE? CONTINUED WORK IN JESUS, THE CHRIST LIVE IN GRACE!
LIVE BY GRACE!
LIVE FOR GRACE!
LIVE WITH GRACE!
CONTINUED WORK IN JESUS, THE CHRIST
WHY ARE WE?

48. Any questions?