1. 2016 NC DPI EL Coordinator Meeting
September , 2016

2. Welcome
Website to see today’s PowerPoint: Eldnces.ncdpi.wikispaces.net/2016+EL+Coordinator +Meeting
Join us on Today’s Meet: eting

3. 3 mins Christie introduces the team and recognizes
Ivanna Mann Thrower Anderson (who serves Districts 4,5, and all Charters)
Lindsey Fults Marina (who serves Districts 1,2, and 3)
Marshall Foster (who serves Districts 6,7, and 8)
Linda Crouch (our wonderful Program Assistant, who collaborated on all aspects of this conference
And Allison Eargle, with NCDPI Graphics, who designed our visual and the program for this conference

4. Welcome Dr. Tiffany Perkins Dr. Maria Petri-Martin
Director, K-12 Curriculum and Instruction
Dr. Maria Petri-Martin
Chief Academic and Digital Learning Officer
Christie introduces Tiffany and Marie-Petri Martin

5. NC English Learner Advisory Council EL Coordinators, Teachers, Parent Reps., IHE members from across North Carolina working together on issues critical to English Learners
Recognize the council members

6. Promising Practices: LEA Sharing
iPads for SIFE students at CMS
William King, ESL Instructional Technology Specialist, Charlotte Mecklenburg Schools

7. Federal Program Monitoring Updates
Dr. Donna Brown, Director, Federal Program Monitoring and Support Division

8. Federal Fiscal Monitoring: Fostering Continuous Improvement
Leigh Ann Kerr, Assistant Director, Division School of Business

9. Lunch
12:00 pm – 1:00 pm

10. NC Global Education
Helga Fasciano, Special Assistant for Global Education, K- 12 Curriculum and Instruction Division

11. Chart of Accounts
We are revising our current budget codes for the School Year. If a specific budget code is needed, please your assigned consultant with the request. Revisions will not be accepted after March 2017.

12. Chart of Accounts
NCDPI Business and Finance Website
: Salary/ Interpreter/ Braillist/ Translator→ Parent Liaison

13. Consolidated Continuous Improvement Plan (CCIP)
English Learner Component
Alignment of the Budgets: CCIP and BAAS
2% Indirect Cost

14. English Learner Component

16. Alignment of Budgets
There needs to be alignment between the budget in CCIP, the budget chart uploaded, and the financial BAAS system.

18. Title III Budget and Staff Charts

19. 2% Cap Indirect Costs
If there are funds indicated for indirect cost in BAAS, then this must be indicated in the CCIP under question #4 in Grant Details
Indirect costs will be used to supplement the costs required  to house and process the Title III funds
North Carolina had a federal audit finding regarding indirect cost

20. PRC 104 and 111 Grant Details Monitoring
PRC 104 English Language Acquisition
1. English Learner (EL) Plan 3116 (b)(5)
2. Supplement, Not Supplant 3115 (g)
3. Research-based Professional Development (PD) 3115 (c)(2)
4. Administrative Expenses 3115 (b)
5. English Learner Programs 3116 (b)(1)
6. Standards 3116 (d)(4)
7. Parental Involvement 3116 (b)(4)
PRC 111 Significant Increase in Immigrant Youth
Allowable Purposes for Title III funds to serve immigrant children and youth (e) (1)
Allowable Title III funded activities for services to immigrant children and youth (e) (1).
Immigrant Program
Monitoring

21. Questions

22. Accountability & Accommodations
Brian Swiger, Operations Consultant, Division of Accountability Services
Amanda Danks, Exceptional Children Education Consultant, Division of Accountability Services

23. Title III Monitoring Documentation Split Funded Positions
To Supplement or to Supplant? That is the question

24. Supplement or Supplant?
The First Test of Supplanting: Required by Law
The Department assumes supplanting exists if an LEA uses Title III funds to provide services that the LEA is required to make available under state or local laws, or other federal law.
Dear Colleague Letter

25. Supplement, Not Supplant Requirement – General
The Second Test of Supplanting:
Prior Year
The Department assumes supplanting exists if – An LEA uses Title III funds to provide services that the LEA provided in the prior year with State, local or other federal funds.
USDE, Student Achievement and School Accountability (SASA)

26. Monitoring: Risk Analysis
Risk factors include but are not limited to:
size of subgrantee grant award,
percentage of English Learners,
program performance based on meeting frozen AMAOs 1 and 2,
student subgroup academic performance based on frozen AMOs for English Learners,
change in program or leadership, and
the length of time since previous onsite monitoring.

27. Federal Policy and Guidance Resources
Awaiting new federal guidance

28. PowerSchool 1st full year in PowerSchool Challenges and Successes
THANK YOU to our folks in the field
EL Alert Coming Soon PowerSchool/ Data Wikipage:

29. Navigate EL in PowerSchool
LEP
W-APT
Immigrant
LEP-PD Survey
ACCESS Scores
Rosters and Reports

30. Home Language Survey
Guidance for Identifying Students as English Learners
W-APT record is created at the local level
Manually or with a bulk upload
LEP record automatically generated
Immigrant record automatically generated

31. Submitting Remedy Tickets
Remedy site:
When is a Remedy ticket submitted vs. a Record Change Request (RCR)?
Is there a pattern or trend in the errors?
Is it a functionality error in PowerSchool?
Is it something that can be fixed at the local level?
Do I need an individual student record edited for Home Language, LEP record, W-APT record or Immigrant Record?

32. Remedy Ticket Keywords
LEA/Charter number
EL – English Learner
LEP – Limited English Proficiency
EL/LEP
LEP Status
W-APT or WAPT
ACCESS
HL - Home Language
HLS - Home Language Survey
Immigrant

33. Record Change Request
A form for an individual student record change for Home Language, LEP record, W-APT record or Immigrant Record
+and+ELs

35. New RCR - LEA

36. New RCR - STUDENT

37. New RCR - Home Language

38. New RCR - EL/LEP

39. New RCR - W-APT

40. New RCR - ACCESS

41. New RCR - IMMIGRANT

42. New RCR - Naming Convention
Save as RCR_LEA#_record#
RCR_123_1_1617
Password Protect with “LEP” and LEA#
LEP123 to
Subject line: RCR for LEA Name
RCR for Wake

43. Business Hours
4:00 – 4:15
ESL/ Title III Consultants will be available to answer questions and provide technical assistance