1. PROC Foundation, Inc. “Don’t Dream It, Drive It”
Mission Statement:
To provide a functional and organized means of securing charitable contributions,
gifts, and endowed funds that will be used to promote community service and
positive learning experiences in the Greater Richmond area.
“Don’t Dream It, Drive It”
“Accelerating the Future by Igniting the Base”
Officers/Roles and Member Support
Brenda J. Foster
May 12, 2012

2. OFFICERS Officers of the Foundation: Chairman of the Board
Vice Chairman
Secretary
Financial Secretary
Treasurer
Immediate Past Chair
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It”

3. OFFICERS’ ROLES Chairman of the Board of Directors:
The chief executive officer of the Board of Directors
Has general charge of the business affairs and property of the Corporation
An ex-officio member of all committees
The Foundation’s representative to the outside world
Its spokesperson
Review and evaluate the performance of the board members
Composition of the board
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It

4. OFFICERS’ ROLES continued
Vice-Chairman :
Assist the chairman
Preside in the absence of the chairman
When a motion involving the chairman is being discussed
If the office of the Chairperson should become vacant, the Vice Chair shall assume the office for the un-expired term
Other duties as assigned by the Board
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It

5. OFFICERS’ ROLES continued
Secretary:
Keep or cause to be kept a book of minutes of all the meetings the Board of Directors
Send all notices in accordance with the law and the provisions of the Bylaws
Keep and provide to the Chair attendance records
Provide correspondence report to the Board
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It

6. OFFICERS’ ROLES continued
Financial Secretary:
Receive and receipt all checks and cash on behalf of the Foundation
Keep a record of the Foundation’s income in a computer program
Record income in a triplicate, numbered receipt book with the original copy going to the payer
Ensure that cash is locked in a secure place until delivered to the Treasurer
Keep the receipt book and electronic cash journal balanced
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It

7. OFFICERS’ ROLES continued
Financial Secretary Cont’d:
Maintain a properly signed transfer of funds form at all times to show transfer of funds from the Financial Secretary to the Treasurer
Cooperate with the Foundation’s Audit Committee through timely submission of all receipt books, journals, files as requested
Sit on Beautillion Committee as a member of its finance committee to receive, receipt and record all funds on behalf of the Foundation
At completion of term, transfer all banking documents and files to the incoming financial secretary.
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It

8. OFFICERS’ ROLES continued
Treasurer:
Have charge of and supervision over and be responsible for the funds, securities, negotiable instruments, receipts and disbursements of the Corporation
Keep, or cause to be kept, all the books of account for all the business and transactions of the Corporation in accordance with generally accepted accounting principles
Render to Chairperson, or the Board of Directors, and to the members, whenever requested, a statement of the financial condition of the Corporation
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It

9. OFFICERS’ ROLES continued
Treasurer cont’d:
Render to Chairperson, the Board of Directors and to the members, whenever requested, all of the financial interests of its activities and of all her transactions as Treasurer
Chairs the Finance Committee
Creates Foundation Budget for approval
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It

10. OFFICERS’ ROLES continued
Immediate Past Chair
Is a voting member of the Board of Directors
She should serve as an advisor to the Chairman
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It

11. MEMBER SUPPORT Board Members:
Commit to the Foundation and its programs
Attend scheduled meetings
Chair or Participate on Foundation committees
Take required courses
Set the example
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It

12. MEMBER SUPPORT Foundation Members:
Volunteer to work on Foundation committees
Visit the website and provide feedback
Initiate matching gifts through your employer
Submit properly completed vouchers for chapter program expenses
Be familiar with Foundation policies
Attend an occasional quarterly Foundation meeting to enhance better understanding of our operations
Membership Retreat
May 12, 2012
PROC Foundation, Inc.
“Don’t Dream It, Drive It