1. Fixed Price Sales To State Agencies
2017 NASASP Conference
presented by
Mike Wyckoff

2. Agenda Authority for Fixed Price Sales to the SASP
Compliance for Fixed Price Sales to the SASP
Personal Property Process Steps for Fixed Price Sales to the SASP
Vehicle Sales Stats for FY15 and FY16
Personal Property Zones and Contacts
GSA Fleet Zones and Contacts
Questions

3. Authority
40 U.S.C. 545, Title 40
41 CFR Federal Management Regulations (FMR)
FMR —SALE OF PERSONAL PROPERTY
FMR , Subpart B — Sales Process – Negotiated Sales
FMR , Subpart G — Provisions for State and Local Governments

4. FMR
§ May we sell personal property at fixed prices to State agencies?
Yes, before offering to the public, you *may offer the property at fixed prices (through the State Agencies for Surplus Property) to any States, territories, possessions, political subdivisions thereof, or tax-supported agencies therein, which have expressed an interest in obtaining the property. For additional information, see subpart G of this part.
*federal agencies are NOT required to offer the property at fixed price to the SASP

5. FMR 102.38.340 (a) Competitive sale to the public;
§    How may we sell personal property to State and local governments?
You may sell Government personal property to State and local governments through
(a) Competitive sale to the public;
(b) Negotiated sale, through the appropriate State Agency for Surplus Property (SASP); or
(c) Negotiated sale at fixed price (fixed price sale), through the appropriate SASP. (This method of sale can be used prior to a competitive sale to the public, if desired.)

6. FMR
§    Do we have to withdraw personal property advertised for public sale if a State Agency for Surplus Property wants to buy it?
No, you are not required to withdraw the item from public sale if the property has been advertised.

7. FMR
§    Are there special provisions for State and local governments regarding negotiated sales?
Yes, you must waive the requirement for bid deposits and payment prior to removal of the property. However, payment must be made within 30 calendar days after purchase. If payment is not made within 30 days, you may charge simple interest at the rate established by the Secretary of the Treasury as provided in section 12 of the Contract Disputes Act of 1978 (41 U.S.C. 611), from the date of written demand for payment.

8. Interest and Penalty
Rate Percent and penalty for non-pay by 30 days time frame
Current rate is 1%
Treasury may adjust yearly
After 60 days of non-payment a penalty of 6% per year and admin charges of $10/month flat fee is applied
Penalty and admin charges are coded to Treasury funds and not GSA funds. Only principle is associated to GSA

9. Compliance
Federal donation program funds can NOT be used to pay for the fixed price vehicles
Cost and “seed” money to purchase vehicles can NOT come from the Donation program
Fixed price sale is a sale – not a Donation
Exception: if a SASP acquires a vehicle to run the Donation program

10. Compliance (cont)
Federal property that requires reimbursement is not eligible for the Donation program ( (g))
Fixed price sales can NOT be made to a non-profit
regulations state that the sales are made to a State, territory, or possession of the United States, or to a political subdivision of, or a tax-supported agency in, a State, territory, or possession
SASP may be an inactive participant in sales to eligible participants (e.g., bring parties together)
Speculative fixed price sales are inappropriate. SASP should have a targeted eligible purchaser

11. Fixed Price Sales: Process
Availability and Screening
Exchange sale property reported into GSAXcess
2-day expedited screening
Exchange sale property reported on Standard Form 126
maintain close contact with the zone sales office staff or area property officers
GSA Leased Vehicles
Available for fixed price sale to SASP before being sold at Auction Houses
contact a GSA Fleet representative
visit the “ website

12. Fixed Price Sales: Process (cont)
Acquisition
Upon notification to the personal property sales office, the requested property is removed from the available listing
The Sales Contracting Officer coordinates with the owning agency for concurrence of Fair Market Value (FMV) sale
Completion of contract award documents
Purchase receipt forwarded to the SASP and owning agency
Payment and Collection
delayed payment up to 30 days; (FMR )
Removal
SASP coordinates with owning agency to schedule appointment for removal; within 10 days of award

13. Vehicle Sales Stats; FY15 and FY16
SASP
Total Awd Amt
# Contracts AL
$72,133 8 AR
$18,441 14 ID
$68,711 9 IL
$29,621 5 KY
$11,650 2 LA
$48,191 6 MO
$6,793 NC
$950 1 NE
$40,562 OK
$56,307 11 OR
$70,878 10 PA
$20,142 4 SC
$10,823 3 SD
$24,960 17 TX
$59,021 18 VA
$73,745 WI
$263,863 52
TOTAL
876,791
181
SASP
Total Acq Cost
# Contracts AK
$24,325 2 AL
$70,275 7 AR
$46,353 19 FL
$8,740 5 ID
$56,175 9 KS
$4,160 1 KY
$12.626 6 LA
$14,716 3 MO
$25,382 MS
$12,596 4 NC
$6,225 ND
$21,316 NE
$123,893 13 NM
$64,936 NY
$1,235 OK
$23,847 OR
$84,850 PA
$29,319 SD
$89,951 18 TX
$99,073 28 VT
$3,066 WI
$27,291
TOTAL
$850,350
160

14. Personal Property Zones and Contacts
Mid-Atlantic
Karen Craig
Kevin Murphy
/5841
Southeast GL
Deone McMillan
Southwest Central
Ericka Grimm
Pacific Rim
Sindi Nishimura
National Capital
Corlette Bumbrey

15. GSA FLEET

16. GSA Fleet Zones and Contacts
HQ – Linda Betlock
Zone 1- Malayca Lindo
Zone 2 – Jill Anderson
Zone 3 – Michael Gauntt
Zone 4 – Collette Craig

17. Autoauctions.gsa.gov

18. GSA Fleet Auction Partners

19. Questions