1. TMS and Oracle Intersection
April 13, 2016

2. Topics TMS → Oracle Person Record Assignment Record Common Issues
Positions
Users
Communication
Questions

3. TMS → Oracle
Nightly file of approved Hiring Proposals (Status: “Hired”)
New hires
New assignments (new to Employee Group or currently terminated)
NOT assignment changes
Faculty, State Classified, AP, and Postdocs

4. TMS → Oracle Person fields that integrate Name Social Security Number
Date of Birth
Demographics (including gender, race/ethnicity, disability status, and veteran status)
Home Address
Working Title

5. TMS → Oracle Assignment fields that integrate Start Date
Position Number
Employee Group
Job Classification
Salary Basis (12-month or 9-month)
Employment Category (Regular/Special/Temp)
Department
FTE
Salary or Pay Rate

6. TMS → Oracle Assignment fields that DON’T integrate Supervisor
Appointment End Date
Location (if not default)

7. Oracle Action Required
Double-check data entry
Consider address update
Consider Working Title
Enter Supervisor
Enter Appointment End Date (if applicable)
Create Labor Schedule
Submit for approval (shortened process)

8. Common Integration Issues
FTE field (range or explanation)
Mismatch between SSN and DOB or last name
Existing assignment in same employee group (assignment change required)
Change to person record on same or future effective date
Working Title too long (over 75 characters; 30 recommended)
Foreign addresses

9. How to Handle Changes Change to start date
Alert HR Records so the assignment can be deleted
Create new Hiring Proposal
Change to any other field
Two options: process above or PFD

10. TMS ← Oracle Position fields Status (active or inactive) Department
Job classification
Incumbent employee
Supervisory position
Employee category (Regular/Special/Temp)
FLSA designation

11. TMS ← Oracle User fields Status (active or inactive) Department Name
address
Supervisor

12. Who to Ask for Help Unknown integration errors:
Corrections to Hiring Proposal and integration:

13. Communication New listserv Daily TMS → Oracle integration report
Department, Job Classification, Working Title: success/failure message

14. Questions for US?