1. Available data in Ecert & FLOTIS for NFOs
Luis Pastor & Philipp J. Roessler,
28th of June, 2017

2. Content Ecert data 3rd party portal FairMonitor FLOTIS data
Introduction
Reporting processes and periods
Gap analysis project
Use of Flotis data
Data requests
Questions and answers

3. What is available in the 3rd party portal for you?
Ecert data
What is available in the 3rd party portal for you?
Data of FLOCERT certified producers and traders
Contact data (name, address, FLOID, phone, )
Contact persons (name, address, phone, )
Organisation information and FLOCERT responsible analyst
Documents
Contract/ service data
Certification status and products
Audit information
List of scheduled audits
Audit results
28. June 2017, Pastor & Roessler, Available data for NFOs

4. Ecert data
Data limits
Only full data on FLOCERT customers who consented to release their data to third parties
Confidential documents are not shared
Audit results only shared after certification process is concluded
Licensee/ NFO customers only basic contact and product data
28. June 2017, Pastor & Roessler, Available data for NFOs

5. Data extraction Ecert data Data can be downloaded to local workstation
Xls format
PDF export
List of search results
List of audit results
Documents
28. June 2017, Pastor & Roessler, Available data for NFOs

6. What is available in FairMonitor for you?
Ecert data
What is available in FairMonitor for you?
Based on FLOCERT customers on your monitoring list:
Contact data (name, address, FLOID, phone, )
Certification status
Product information
Certificate
Automated notifications on certification status changes sent per
28. June 2017, Pastor & Roessler, Available data for NFOs

7. Introduction Fairtrade Price and/or Premium payers
Flotis data
Introduction
Fairtrade Price and/or Premium payers
Fairtrade Quarterly Purchase Reports are submitted online in WebFLOTIS using our Excel template.
Fairtrade transaction data of FLOCERT customers and NFO customers
(FT Foundation, FT Canada, FT Ireland, FT Australia / New Zealand, FT Japan)
1000 FLO IDs out of all FLOCERT Fairtrade customers
60 FLO IDs of NFOs (convert, clean and upload)
Available data: source of product, transaction reference (invoice no., invoice date, contract or purchase order no.), volume bought, Fairtrade premium paid, price paid.
28. June 2017, Pastor & Roessler, Available data for NFOs

8. Reporting processes and periods
Flotis data
Reporting processes and periods
Quarterly submission of data (e.g. Q4 in January)
Automatic reminders (e.g. Q4 reminder sent on 1st February)
Calling periods (January – March) asking for missing data. Objective: obtain 95% of the reports
Cleaning period (March – May).
6 main product categories: Coffee, Banana, Cocoa, Sugar, Flowers and Tea. + Others (depending on resources): Cotton, Gold, Sports balls, Fruit Juices, Quinoa, etc.
Gap Analysis (June – July)
28. June 2017, Pastor & Roessler, Available data for NFOs

9. Gap Analysis Project Flotis data
There are three different FT data sources:
CODImpact data (Monitoring and Evaluation Reports)
FLOTIS (Product Fact Sheets)
Fairtrade Sales figures (FI Annual Reports)
Data collection at 3 different points in the supply chain:
During the Gap Analysis Project, these 3 data sources are analyzed and compared, before the data can be published e.g. via the Product Fact Sheets, FI’s Annual Report, etc.
28. June 2017, Pastor & Roessler, Available data for NFOs

10. Use of Flotis data Flotis data
Supporting different departments / organizations:
Reporting Unit: data analysis - e.g. identification of possible issues with Price and Premium payments on a quarterly basis
Certification: Auditing
Communications: Media crisis
Quality Management: Allegation
Fairtrade International: Fairtrade Annual Report – see link here; MEL (GAP Analysis) and Pricing/Standards Unit (pricing trends; predominant producer set ups per product; etc.)
All Stakeholders: Supply chain information; FT Volume, Price and Premium information (Product Fact Sheets); market trends
28. June 2017, Pastor & Roessler, Available data for NFOs

11. 2012 - 2015 Fairtrade Premium development (USD)
Flotis data
Fairtrade Premium development (USD)
28. June 2017, Pastor & Roessler, Available data for NFOs

12. Fairtrade Premium 2015 by Producer Country
Flotis data
Fairtrade Premium 2015 by Producer Country
Top 5 countries represent 52% of the total. Top 12 represent 75% of the total. Other 60 countries represent only 25%
28. June 2017, Pastor & Roessler, Available data for NFOs

13. Fairtrade Premium 2015 by Product Category (in %)
Flotis data
Fairtrade Premium 2015 by Product Category (in %)
Main 3 products represented 79% - 6 products represent 94% (of total)
The Premium Coffee, Banana and Cocoa represent 79% of the total. The Premium of the 6 main products represent 94% of the total
28. June 2017, Pastor & Roessler, Available data for NFOs

14. Data requests NFO Service Desk: NFOServices@flocert.net
Flotis data
Data requests
NFO Service Desk:
The NFO Service Desk is centralizing different kind of requests from NFOs, including reporting data requests.
Reporting Service Desk:
Type of data requests
Aggregated data: volumes, premiums and/or prices cannot be linked to a specific FLO ID (reporter, supplier or producer). Aggregated data can always be shared.
Disaggregated data: organizations, companies, premiums, volumes, etc. can be identified. This data are confidential.
28. June 2017, Pastor & Roessler, Available data for NFOs

15. Thank you. Let’s talk! Luis Pastor l.pastor@flocert.net
Philipp Roessler