1. Office 365 Migration Your migration date: January 20, 2017 https://gsw

2. Migration in 3 waves Pilot wave 1 (“P1”) Pilot wave 2 (“P2”)
IIT Department
Migrated the evening of October 6, 2016
Pilot wave 2 (“P2”)
Compliance Leaders and special selections
Migrated the evening of November 1, 2016
“Big Bang” cutover
All other employees (this is you!)
Migration set for the afternoon of Friday January 20, 2017

3. Things to do before the migration
Backup your contacts

4. Migration
The evening of January 20, 2017, your mail will be migrated to the Office 365 cloud
Backup your contacts
Close any open Outlook windows by 3pm

5. During the migration Email data
During this final migration of data:
New mail (sent after 3pm January 20, 2017) will go to your Office 365 mailbox
Until the migration is finished, there will be a gap in your data. In other words, mail from December 10, 2016 through January 20, will be missing from your mailbox until this migration is finished.

6. During and After the migration Outlook Web App

7. During and After the migration
From Friday, January 20th until Monday, January 23rd, the Office 365 OWA ( will be your primary means of checking your
If you need help setting up your phone, we’ll be available to help on Monday, January 23rd

8. During and After the migration Apple users
The migration assistance software (DeploymentPro) does not work on Apple machines. If your main workstation is an Apple computer, you will have to use the Outlook Web App ( to check your mail until an IIT staff member can re-configure your machine manually.

9. During or After the migration Outlook Web App
Reading Pane
Select “Display settings” under the gear menu, then select “Show reading pane at bottom”

10. During or After the migration Outlook Web App
Reply
With any message selected, click the arrow next to “Reply all”, then select “Reply” from the “change default” submenu

11. After the migration Outlook client

12. After the migration Outlook desktop client
Reading Pane
From the main Outlook window,
Click the “VIEW” tab:

13. After the migration Outlook desktop client
Signatures
From a new message,
Click the “Signature” tool:

14. After the migration Outlook desktop client
Import contacts from backup

15. Phone and Tablet setup Delete the old account from your device
Create a new account that connects to Office 365
IIT will be available if you need help during normal business hours. If you have trouble with this process during the weekend, please use the OWA until Monday morning.

16. Office Software
Office 365 gives you licenses to install the latest version of the Microsoft Office Suite on your personally-owned devices

17. Office Software
Do not install it on your office machine

18. Office Software Do not install it on your office machine
Do not install it on a GSW-owned laptop

19. Office Software Do not install it on your office machine
Do not install it on a GSW-owned laptop
Do not install it on any GSW-owned equipment

20. Questions Your cutover date is the evening of Friday, January 20, 2017
If you have problems, contact Technical Support: