1. WF-RepTool ‚Back to the basics’
Renate Gabriel
WF-RepTool day, Amsterdam 10th October 2013

2. Overview Background  target Structure & way of data input
Simplifications / delimitations
Options of WF-RepTool reports
Options to use / work with WF-RepTool reports
Advantages
Software tool & administration

3. WF-RepTool - background
treatment results 2002 (det. in 2003)  not comparable!
de-pollution results influenced by e.g.
different obligations (interpretation of laws)
different names for waste fractions
recycling & recovery results influenced by e.g.
the classification of technologies
chosen “rates of recycling” calculated
e.g. LHHA recycling rate
70 %
90 %

4. WF-RepTool - target
… to achieve comparable results - comparable between …
> treatment partners
> WEEE systems
> countries … for reporting to EU-commission
… to determine results of the whole treatment chain 
… applicable for documentation of each treatment step / partner

5. WF-RepTool – structure
‘common language’ - names for fractions, technologies,… !
‘WF-RepLists’ = ‘background data’ (update on base of needs)
automatic calculation for recycling & recovery rates
INPUT
fractions
- clear names
- not EWC
- daily routine
- sampling results
OUTPUT
fractions
clear names
EWC+WEEE Dir.
all steps
list of choices
technologies
used
clear names
interim <> final
headlines
WF model
classification
interpretation of
EU laws
option of national classification
chart

6. WF-RepTool – INPUT-Fractions
‘mix’ of kinds of appliances with different EWC codes  EWC codes NOT applicable!!!  ‘collection codes’
collection in daily practice – based on treatment requirements
cooling & freezing appliances  specific treatment
large (household) appliances  large shredders
CRT appliances  specific treatment
small/medium appliances  dismantling / shredding
lamps – specific treatment
option for sampling results of ‘mixed’ INPUT fractions (diff. WEEE categories)  calculation of ‘target’ recycling & recovery rates

8. WF-RepTool OUTPUT-Fractions
… built up on:
the ‘European Waste Catalogue’ – EWC
requirements from the WEEE - Directive (Annex II)
‘knowledge’ regarding possible fractions (interim & final fractions)
OUTPUT  about 275 ‘fractions’ = list of choices
adapted on base of ‘needs’
NEW: short lists for input categories & material grouping

9. WF-RepTool - Technologies
technologies used for WEEE and WEEE fractions
‘headlines’ for technologies (e.g. ‘separation’ – different technologies)
structured to
‘interim technologies’ (shredding, separation etc.) and
‘final technologies (e.g. copper smelter, glass smelter , diff. incineration plants, landfill etc.)
about 70 ‘headlines’ for technologies
adapted on base of ‘needs’

10. WF-RepTool - classification
interpretation of European laws + judgements of the EU court
classify the (target of) ‘use’ of ‘final fractions’ / ‘shares’ in ‘final processes’
pre-selection of possible ‘uses’
examples for final processes
‘WEEE Forum = model classification’ to
RU - reuse of components (NEW WEEE Dir. 2012/WFD 2008: also for appliances)
MR - material recycling (NEW WEEE Dir. 2012/WFD 2008: R – recycling, OMR – other material recovery)
ER - energy recovery
(TD or LD) D – thermal or landfill (=other) disposal
option for a ‘national classification’ ( reports to authorities)

11. Way of data input
describe/choose data source – treatment partner, INPUT material +/- any remarks, INPUT amount,…
6 steps …
internal yield - OUTPUT fractions
acceptors / technologies used
data on yield / composition of fractions
select ‘use’ in final process
classification
calculation 1 2 3 4 5 6

12. WF-RepTool - data structure

13. step 1 – internal yield OUTPUT fractions  names and amounts [kg]
annual data (e.g. internal production reports)
period data (e.g. internal production reports) or
results from batches
option for ‘internal names’ (e.g. used by company)
option for ‘internal codes’ (e.g. used by company)

14. step 2 – acceptors / technologies
‘acceptors’ for fractions
‘names’ (confidential between WEEE system <> treatment partner) - necessary for control (e.g. plausibility, downstream monitoring)
you may accept no names or ‘different xxx’
‘pure’ metal fractions
fractions for disposal operations (MWI’s, HWI’s, landfills)
end-of-waste (but info on intended technology!  MR <> ER)
need of names of operators for technologies ‘special’, ‘high energy efficient’
technologies used – essential for selection of use & classification! 4

15. step 3 – yield /composition
yield of fractions from following treatment step(s) (e.g. separation)
up to
composition of fractions forwarded to ‘final processes’ (e.g. smelter)
composition data NOT necessary IF ‘disposal’
100 % of one component IF pure fractions (< 2 % ‘impurities)
What to do if no data available?
agree & use data from batches
use general information from acceptor/s
use experience data
start with best estimations
NEW : use ‘WEEE Forum packages’

16. step 4 – ‘use’ in final process
select the (target of) ‘use’ in ‘final process’ from pre-selection
use / search for example technologies provided
base for classification
WF-classification automatically provided
option for ‘national classification’
calculation of recycling & recovery rates
automatically 5 6

17. Simplifications / delimitations
2 % limit‘ for ‚pure‘ fractions (1 % in discussion)
often higher quality criteria in daily / delivery practise!
target of use of input (of ‘shares’) to ‘final processes’ – not yield of processes (not ‘copper yield’)
option to provide real yield data (some % Cu ‘no use’ or other use)
option to provide data on ‘residues’ (organic, inorganic)  other use in process
option to adapt the tool in the future
no ‘environmental’ or ‘eco-efficiency’ classification of technologies
possible as ‘next steps‘ in the future

18. Options - WF-RepTool reports (1)
Data of one report
‘First fractions’ – fractions from 1st treatment step
‘Overview’ – ‘treatment tree’, details on all treatment steps
‘Final’ – overview on all final fractions achieved / documented
‘Calculation’ – final fractions + classification of use
‘Analyze’ – e.g. totals of components [%]
calculation of ‘total amounts’ [kg] (of RU, MR/R, ...)
calculation of recycling & recovery rates achieved
Option
calculate annual amounts [kg] based on ‘batches’ or ‘period data’ (copy/paste e.g. batch report > paste with total input)

19. Options - WF-RepTool reports (2)
Option of summary reports e.g. (‘Pro’ only)
period data / batches  annual data per TP
annual data per WEEE cat. or use ‘Summaries’
Option of ‘Summaries’ (mainly for WEEE system / administrator level) e.g.
‚Summary‘ on ‚collection and treatment category‘
‚Summary‘ on annual amounts

20. Options – use of / work with reports (1)
Report treatment results to WEEE system / client
NEW: Multiple use of reports (download & upload)
Summary reports (‘Pro’ only) (creates a new report!)
criteria-selection on base of all database contents e.g.
calculate & show annual data per WEEE input category (several periods of one TP, several TP’s,...)
Options for individual or summary reports
Download all report versions (Overview, Calculation, Analyze,...) as pdf or Excel format
Provide reports to authority (see different options of details to be shown)

21. Options – use of /work with reports (2)
‘Summaries’ (does not create a new report!)
criteria-selection on base of all database contents e.g.
‚Summary‘ on ‚collection and treatment category‘ – total result for WEEE system (e.g. selected reports or all TP’s), R&R rates achieved
‚Summary‘ on annual amounts – e.g. total result of WEEE managed by WEEE system / client, total amounts of output fractions
option to export data to Excel file
e.g. use data for report to authority
NEW: Option to ‘Compare’ reports – e.g. ‘Analyze’ results (‘Pro’ only)
NEW: Option of ‘Controller remarks’ – give feedback to reporters (‘Pro’ only)

22. Advantages data input by treatment partners (<> studies)
data collection for following treatment steps ‘once’
only to be adapted if changes in acceptors / technologies
option for use reports for several WEEE systems / clients
option to build up transparent data
easier to be checked by auditors
‘level the playing field’
comparable data for …
treatment partners
WEEE systems
clear data base to report to national authority >> EU Comm.

23. Software tool & administration
WF-RepTool is a database program designed as web based application
WEEE Forum server for ‘background data’ - update of program and WF-RepLists by the WEEE Forum (coordinated by expert group)
servers at WEEE systems / clients – WEEE system / client has to administrate WF-RepTool according to needs (e.g. allows Agent feature, download/upload of reports, ...)
see separate user manual ‘system level’
treatment partners report to WEEE systems / clients
see user manual ‘reporter level’
server & administration structure

24. Server & administration structure

25. Thank you for your attention!
For more information & contact options see
wf-reptool.org
questions on WF-RepTool data content / development:
Renate Gabriel,
questions on WF-RepTool installation / IT development:
Willi Haghofer,