1. Resource Loaded Schedule and Budget Profile
MICE-US:
Resource Loaded Schedule and Budget Profile
Peter H. Garbincius
Fermilab
August 13, 2014
DOE Review of MAP (BNL, August 12-14, 2014)

2. Outline Materials Posted on Review Website
Definition of “MICE” has changed since P5
FY15-17 MICE Cost: Step IV, Step V, & Total
Contingency: LOE = 0%, Labor 40%, M&S =30% Time contingency: Ready/Required, R&D Risk
FTE breakdown
Cash Flow from MICE => MTA and Adv. Srcs.
US vs. UK FY
US MICE Deliverables & Schedules
RISK treatment
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

3. MICE Estimate by FY August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

4. MICE Estimate by FY August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

5. MICE Step IV + Step V = $ 18 M remaining costs FY15-FY17
Notice that MICE Step IV includes ~ $ 2.4 M for
Support of MICE Step IV Experimental Program
(46% of MICE Step IV total)
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

6. MICE FTEs
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

7. Migration & CASH FLOW US FY = Oct 1 – Sept 30
UK FY = April 1 – March 31
exactly 180 days out of phase!
of course, I will use US FY
for Roy’s next presentation,
for US funding, he will use
UK FYn/n+1 =
½ (US FYn + US FYn+1)
the simple average
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

8. Remaining US MICE Deliverables
Step IV
Magnetic Shielding – Partial Return Yoke
Fermilab contract for raw steel plate from Japan
BNL contract to fabricate frames & walls
Staggered (optimized) delivery schedule to RAL:
South Frame November 26, 2014
South Wall January 24, 2015
North Frame March 2, 2015
North Wall March 24, 2015
Delivery of fabricated LiH Absorber disk to RAL
Has been fabricated by ORNL Y-12 plant – at FNAL
Working with Y-12 on delivery logistics to RAL
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

9. Remaining MICE Deliverables
Step V
Step V Partial Return Yoke – Magnetic Shielding
Only conceptual design
Expect to fabricate and deliver complete set of parts to RAL by Nov. 1, based on experience w Step IV PRY design & fab
RFCC
Critical path:
CCM Cryostatting &Testing + RF Couplers (both March 2016)
then RF Components to CCM Fit-Up => RFCC
Expect to deliver to RAL by January 24, 2017
ALL U.S. MICE Deliverables to RAL in FY17
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

10. RISK
We apply special R&D Risks, both $ and time, beyond regular contingencies, typically 30% contingency on M&S and 40% on Labor (other than LOE), plus time float on selected tasks.
Retired 2½ Risks since the MICE RLS Review at RAL in April: accrual/Risk est
SCTS parts have arrived %
SCTS assembly, started tests %
CCM Cryostat body arrived at FNAL %
CCM Cooling Circuit & Thermal Shield - outstanding
New RISK: Assembly & Test of CCM away from Fermilab, assume Prob(Risk)=100%
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

11. Mitigating the RF System Risk
We have no longer “transferred” Risk to RAL as we discussed at MICE RLS Review in April
We have successfully tested All-Seasons RF Cavity in magnetic field
We are currently testing SCTS at MTA with magnetic field including offset to place RF power coupler in magnetic field.
Have all RF cavity components for RFCC except couplers. Will release fabrication order after SCTS test and release the order for coupler surface preparation after coupler test in B-field.
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

12. RF R&D Risk Mitigation continued
After testing with beam, SCTS will be sent to Daresbury Laboratory to be exercised with high power RF before RFCC gets to RAL
We retain the full $ 1.25 M R&D Risk associated with the RF systems, but have reduced Prob(Risk) from 50% => 25%
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

13. US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014
Risk Numerology
US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014

14. US MICE RISK Status Summary see table in back-up slides for details
Retired Risks: Remaining Risks: SS Controls MICE Step IV Risks SS #1 & #2 w Mag Plate SS #1 & #2 Component Integration SS #1 & #2 Train/Re-Train SS #1 & #2 Ready for Operations PRY IV Design PRY IV Component Integration CC#1 Coil Tests MICE Step V Risks Cold Mass #2 Re-Design CCM Cryostat: Body CC Cryostat: Cooling & Shield SCTS Parts/Assembly SCTS Test RF Cavities Assembly & Testing RFCC Assembly RFCC Component Integration RFCC Beamline Integration PRY V Design Review PRY V Component Integration New RISK: assemble/test CCM external to FNAL
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

15. back-up slides below end for now… Questions? August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

16. August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

17. MICE Construction Step IV & Step V
August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

18. a little deeper… August 13, 2014
Peter H. Garbincius - MICE | DOE Review of MAP (BNL, August 12-14, 2014)

19. MICE Step IV & Step V flow by FY
US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014

20. US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014
MICE RISK REGISTER – Aug 2014
US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014

21. Retired US R&D Risks from November 2013 to April 2014
Plan was to assign, in addition to normal ~ 35% cost and time contingency,
50% of these identified R&D Risks – How have we done since November?
US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014

22. Risks Retired since RLS Review at RAL April 2014
10 – All parts for 201 MHz SC Mice test at FNAL retired $ 423 K RISK, accrued cost $ 40 K ~ 9% of RISK
4 – Assembly of 201 MHz MICE SC Test System retired $ 523 K RISK, accrued cost $ 120 K ~ 23% of RISK
9 – CC Cryostat #1 Arrives at FNAL (total $ 300 K)
9a. Cryostat body arrives – retire ½ Risk = $ 150 K
9b. Still awaiting delivery of Cooling Circuit and Thermal Shield have to keep ½ Risk still open = $ 150 K
removed RISK Transfer to RAL (still against US MICE), but REDUCE Probability(Risk) → 25% by MTA tests of SCTS
July – added New Risk (July): Extra Cost for CCM Fab & Test External to FNAL
~ 30% of Remaining costs => $ 275 K(at 100% Probability)
US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014

23. US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014
Splitting risk on CCM Cryostat
July 2014 = received CCM Cryostat Body – no RISK
Still waiting on Cooling Circuit & Thermal Shield
upcoming SCTS Tests in Magnetic Field at MTA, beginning early August 2014:
uses same 201 MHz RF Cavity design as RFCC
will including offset to test Coupler in Magnetic Field
What we’ve already learned with All Seasons Cavity:
Cavity behavior is “flat” above minimum B-field
problem with RF Coupler input power window in B-Field but for RFCC installed at MICE, RF Coupler will be behind PRY and outside of magnetic field
Will identify and reduce Risk of problems in RFCC
Risk is no longer transferred to RAL, remains US MICE
US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014

24. US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014
Risk Evolution
US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014

25. Without transferring RISK to RAL
US MICE Schedule, Cost, Risks - Garbincius @ RAL- April 29, 2014