1. The Benefits of Native JDE AP Automation
Session ID#:
Susan Book and Lisa Tran
Stoner, Inc.
Conexium
Merkur Group
#JDEINFOCUS or add your own Twitter handle

2. Agenda Overview of Stoner, Inc. What is AP scanning Why do AP scanning
Available solutions and selection process
How Scanman by Forza works
Conclusion/Questions

3. Stoner, Inc. Stoner supplies retail packaged
Serving more than 6,000 manufacturers, service businesses, government agencies, and universities.
Stoner supplies retail packaged
goods, aerosol and bulk cleaners
and lubricants to customers
across the USA and internationally factory-direct and through distributors.

4. What is AP Scanning? Invoices arrive from your Vendors
Fax, paper – scan to network drive
attachments directly converted
OCR recognition is used to translate data
Software is used to verify accuracy of data
Accounting codes are applied w/rules or manually
Invoice routed for approvals
Invoice loaded into JDE tables/voucher match
Invoice can be viewed linked to screen in JDE

5. Why Do AP Scanning? Efficiency gains Process enhancements
Automated invoice data entry
Automated logged voucher creation
Electronic approval routing
Auto matching invoices, PO’s GRV
Capturing payment discount/avoid late pay fees
Process enhancements
Accuracy
Cycle times
Reporting
Visibility
Compliance & Control

6. Solutions Available EDI Full Document Management
AP only Scanning Solutions

7. EDI How it works Advantages – OCR is not used
Templates map electronic data(XML) to EDI
EDI processed in JDE like any other EDI
Advantages –
If you already do EDI, it plugs right in
Data driven not OCR so fewer exceptions
Low cost if you have EDI already
Conexium
Merkur Group

8. EDI Disadvantages Can’t process paper invoices
If you don’t do EDI you have to set it up
EDI screens in JDE are functional but not friendly

9. Document Management How it works Advantages – OCR is used
Some use templates, dynamically find text key words or use business rules
Use the company’s software to verify, correct, approve and store
Advantages –
Full document management system – can grab s, pack slips, SDS and more to link to JDE.
Software for verification – highlights questionable data, makes it easy for review.
Not restricted to AP could use for Sales order and other things

10. Document Management Disadvantages
Learn new interface for verify and approve
Because it is all encompassing it is more costly
Usually also need a JDE consultant to help with integration
Cannon
Docusphere
IntelliChief
OnBase by Hyland

11. AP Only Solutions How it works Advantages –
Focused product to do AP scanning
Uses same methods as document management but with emphasis on JDE integration
Advantages –
Tighter integration to JDE
Focused system costs less
Not as much need for another JDE consultant to implement

12. AP Only Solutions Disadvantages Only works for AP
Document management is not as robust
Some still require vendor software interface for users to learn
BottomLine Technologies

13. Scanman by Forza Work embedded into JDE Delivery is JDE ESU
E1 application release as of 9.0 – 9.1 (Voucher match automation)
E1 tools release >=9.1.4
Team is well versed and knowledgeable no JDE consultants needed
Quick installation – 2-3 weeks
Uses Standard JDE E1 pages
Uses Café one screens
Server for OCR engine
Business Services Server running the SCANMAN BSSV

14. Who is Forza Consulting
One-stop Shop for JD Edwards
Extensive JD Edwards add-on portfolio
AP Automation
AR Automation
Electronic Payments module
Automated Package Build & Deployment
Self Service Password Reset Solution
Workload scheduler
Over 200 clients supported globally
Leading CNC Technology Department
Leading Development Department

15. Forza Customers

16. Scanman by Forza
E1 page for AP scan flow Watch list used for alerts

17. Scanman – Data Input You can click on button and upload document/scan
You can drop scan into a folder that Scanman monitors
You can have a specific mailbox that Scanman monitors and strips attachments
It will process all attachments not just invoices.
We drag and drop what we want to the appropriate mailbox
Scan to instead of a folder

18. Scanman – Setup

19. Scanman – Setup Processing options Workflow for approvals
Configuration of OCR/vendor invoice recognition

20. Scanman – OCR Main Basic Rules of OCR Template Library of phrases
Find as much correct information as possible without training
Better no information than wrong information
Library of phrases
With variations of key words
Multi-lingual

21. 111 key words for Invoice Number
All configuration in standard JDE
User reserved fields for capturing user specific information

22. Scanman – OCR over-rides

23. Scanman – OCR over-rides
Define field/position if unique

24. Scanman – Workbench Invoices stored as media object in JDE
Uses Café One layout
Need wide/large monitor
Invoices stored as media object in JDE

25. Scanman – Work List
Status Based

26. Scanman – Field Data

27. Scanman – Field Data

28. Scanman – Voucher Info Click to save and process to voucher
Can also have it done automatically if all data present
Can view voucher info- opens/filters JDE supplier master

29. Scanman – Approvals Approvals handled from workbench
Approvals via
Information requests
Setup levels as required

30. Scanman – Approvals

31. Scanman – Audit Info
Full audit trail

32. Scanman – Voucher Match
Automatic – Run UBE
Errors get kicked out

33. Scanman – Voucher Match

34. Scanman – Voucher Match
Go To Voucher JE Redistribution

35. Scanman – Voucher Match
Can also do it semi- manually

36. Scanman – Conclusions Full featured, flexible AP solution
Easy to use - can still also use JDE as usual
Quick to install
Standard JDE functions and installation
Continuous improvement of Scanman
Focused well integrated solution
Reasonably priced
Can be fully automated when all data matches

37. Contact Session 100470 Lisa Tran 717-786-7355 x3107 Joost Engel
Stoner, Inc.
1070 Robert Fulton Highway
Quarryville, PA 17566
Lisa Tran
x3107
Susan Book
x3129
Joost Engel

38. Please complete the session evaluation We appreciate your feedback and insight Session ID# 100470