1. Weekly Wednesday Webinar

2. AIR Help Desk
Zac Sweeny

3. Data Privacy & Assessment: A Brief Overview
West Virginia Department of Education
Office of Research, Accountability, and Data Governance

4. Your Role as Data Stewards
Accuracy
Timeliness
Usability
Security

5. Privacy Regulations
FERPA (Family Educational Rights and Privacy Act of 1974)
WVBE Policy 4350 (Procedures for the Collection, Maintenance, and Disclosure of Student Data)
Student Data Accessibility, Transparency and Accountability Act (Student DATA Act, W. Va. Code §18-2-5h)
WVDE Data Access & Management Guidance

6. Privacy & Rostering
Roster process must be careful, precise
Teachers are not entitled to see assessment-related information for all students
Overly broad access may constitute a breach of student privacy
Teachers must only have access to students for whom they have a direct responsibility

7. Questions? Georgia Hughes-Webb Jeff Pitchford Dr. Andy Whisman
Data Governance Manager
Jeff Pitchford
Data Governance Specialist
Dr. Andy Whisman
Executive Director, ORAD
Help Desk
wvde.state.wv.us/zoomwv/

8. Technology Updates

9. Android 5+
Keyboard is not functioning properly with the secure browser
AIR is fixing the issue
AIR is releasing version 2.1 to the store
Users of 5+ should upgrade
Users of 4 may upgrade, but not required
Released to store

10. Student Data

11. Student Information Student information Transfer students
Non-reenrolled students are not removed
March 18, 2016
Afternoon
Students removed from TIDE
March 19, 2016
Morning data run
Students added to TIDE

12. Where does the data in Accommodation 14 come from?
Online IEP- picks up the last finalized IEP
English Language Learners-LEP- WOW application
Section 504- tagging student as 504 in WVEIS and select accommodations in the WOW application
SAT plan- tagging student as SAS in WVEIS and select supports in the WOW application

13. Missing Students in Accommodations 14 Application
Check WOW in STU.301
Must be Assigned
Must be Enrolled
Enrollment Change can take hours to be visible in TIDE

14. Missing Accommodations
Check ACCM.14
All students with plans should be viewable and correct. If not, identify the issue until the student displays correctly.
What kind of plan type?
Four different plans
Determine which plan
Determine effective date ( )

15. Students with IEP Within Online IEP System
Check for Finalized IEP
Verify the service year is academic year
Make necessary amendments
Check Accommodation Listings
Within Green Screen (PWVS3021)
Must be Un-Duplicated [U]
Must be Un-Exited
Assigned District
Verify in ACCM.14
Must be viewable in application prior to TIDE upload

16. 504 Students Student tagged with 504 in STU.301 Green Screen
Testing with accommodation? (Y/N) = Y
Accommodation codes added
Make sure to press enter to add new record
Verify in ACCM.14
*These students will not be on alternate assessment.

17. SAT Plan Students with SAT are tagged “SAS” in STU.301 Use SAS.ACCM
Select Accommodations and save changes
Verify in ACCM.14
*These students will not be on alternate assessment.

18. ELL Plan STU.301 – ELL tab Verify student receiving services
Add accommodations
Save changes
Verify in ACCM.14
* These students will not be on alternate assessment.

19. Student/Accommodation Edits
Direct all calls/ s to WVDE

20. Student/Accommodation Edits
CASE
County Code
School Code
SSID
WVDE Notification Date - MM/DD/YYYY
AIR Notification Date - MM/DD/YYYY
Resolution Date - MM/DD/YYYY
Explanation/Notes - (Please include dates AIR contacted to resolve issue) 1 2 3 4 5 6 7 8 9 10

21. General Summative
Assessment

22. General Assessment West Virginia General Summative Assessment ELA
Grades 3-11
Math
Science
Grades 4, 6 and 10

23. WVDE Help Desk WV Help Desk information WVGSA@help.k12.wv.us
All summative testing questions ed to WVDE

24. T09
T09 required
Student has an accommodation requiring a separate setting
One to one setting
T09 NOT required
Scheduling students for testing and no student needs one on one testing
For example, scheduling long testers together would not require the use of T09.
Please Note: DO NOT group students together based on exceptionalities.

25. WVBE Family
3.17.f. may not administer WV-MAP assessments to family members.
3.17.f.1 Decisions regarding other potential conflicts of
interests involving test administration will be the
responsibility of the district coordinators.

26. Lunch Breaks
Testing may be paused for lunch, if testing extends into student’s lunch time.
Students should
Review answers before taking lunch break
Be sequestered from other students
Eat lunch quietly
Continue testing after lunch

27. Materials During Testing
Student should work quietly on activity completing the test.
Must not be related to content area test
Should be educational in nature

28. Test Security Incident Log

29. Test Security Incident Log

30. P35 – Tactile Graphics
P35  Braille Online Fixed Math (ELA-adaptive)  NEW CODE
This is NOT available for grades 9th and 10th. 
As a reminder for the other grades choosing this option, please make sure the online IEP is amended.
Change of P35 from uncontracted braille to Braille Online Fixed Math (ELA-adaptive).

31. DEI LP and Braille
DEI
Interface used by scribes to enter student responses
Replica of the student tests
same confirmation screens
Familiar with navigation tools using practice test
Scribe will log in with TIDE username/password
All scribing rules must be followed

32. EDI LP and Braille
EDI
Interface used by scribes to enter student responses
Replica of the student tests
same confirmation screens
Working with AIR to establish demo site
Familiar with navigation tools using practice test
Scribe will log in with TIDE username/password
Will have user guide

33. TIDE LP and Braille Additional Orders TAB now operational
Shipping dates will be provided in near future
Two shipments
Counties with earlier testing windows
Counties with later testing windows

34. TIDE LP and Braille Can place multiple additional orders
Additional orders - ship end of March
During testing - ship daily

35. Accommodations
Not in TIDE but in Accoms.14 – WVDE/AIR Not in Accoms.14 – County Verify accommodations work Have student take practice test Have student take interim test

36. R The Letter R R is for Roster R is for Results R is for ORS
R is not for Testing
There is no R in Testing
A Roster is NOT needed for Test Administration

37. R
The Letter R
R is only for the WVGSA, interims and diagnostics.

38. Homebound
Remind principals of the importance of testing homebound students
Should be tested at school of record
Unless approval granted by WVDE   

39. School Test Dates End testing window Calendar adjustment
Last day of instruction
Calendar adjustment
Due April 4th
Schools should stay within
Elementary and Middle schools
25 WVGSA Days + 5 Make-up Days
High Schools
5 CCR Days + 25 WVGSA Days + 5 Make-up Days

40. Science Assessment Science Item Development
Grade level on form and subjects taught in high school
Please remember to submit you nomination forms ASAP for teacher participation in further science assessment endeavors

41. Home-Instructed Validation Code for requesting Assessment ID is
WVGSA16
Students processed prior to March 7 are in TIDE
Weekly upload of students
Starting March 21
Questions or concerns

42. Home-Instructed Students testing as a Home-Instructed student
use Assessment ID
Public school student after registering for an Assessment ID
use WVEIS

43. Parent Letter/Brochure
Shipments complete
WVGSA are in stacks of 500
Posted to portal
Parent Letter
ed to District Test Coordinators

44. WVGSA and DLM 326 Shipment Wednesday, March 16, 2016 FedEx
Sorted by grade level
Forms
Extra forms included in shipment
Questions and additional forms
Call or Marlena

45. Policy 2340
All trained individuals must sign the current security agreement
One page Appendices posted to portal

46. Training Materials Training Materials Located on one drive/folder
December 8, 2015

47. Key Events 3:00 Webinars Large Print and Braille Test Booklets
Monday, March 14, 2015
Same call in and viewing link as WWW
Large Print and Braille Test Booklets
Two shipments
Notified of your county’s shipping date

48. WVDE Building 7 – Capitol Room Monday 03.21.2016
DTC Meeting
WVDE Building 7 – Capitol Room Monday

49. Questions ?

50. Embedded Designated Supports and Accommodations
Students may access and practice testing with the following embedded designated supports and accommodations in the interim tests
Text to Speech (P01)
Text to Speech, including ELA reading passages (P13)
Braille Online Adaptive- Braille Embosser (ELA & Math) (P35) and (P17)

51. Text to Speech (P01)
Text to Speech, including ELA reading passages (P13)
Braille Online Adaptive (ELA & Math)-(P35)Braille Embosser (P17)
ICAs
IABs
Diagnostics

52. Test Delivery System User Guide
PDF located WV Assessment Portal, under Resources, User Guides
Step 4a: Text-to-Speech Check pg. 32
If assistance is needed with Braille, please contact Annette Carey.