1. The Basics
Carsten P. Welsch

2. Visual Identity

3. Funding Statement
Grant Agreement #

4. Project Web Site
URL: (

5. Announcements
Examples...
we need your links for
our project reporting

6. Advertisement of Positions
CERN Courier
Physics World
Physics Journal
Poster mail shots
EURAXESS
Each position and AVA as a whole
Use your own channels and send summary info to us !
Additional ideas ???

7. Central Adverts

8. Individual Adverts

9. Position adverts Provided to all of you All former ITN partners
Top THE 50 physics universities
All German and UK Universities

10. European Mobility Portal

11. Recruitment: Status
Published positions in physics world, CERN courier and physics journal, EURAXESS (by partners)
500 posters have been distributed
First deadline for applications: 31st Jan 2017
All files will be made available via VOCAL
Feedback via google table
All contracts need to start before – target for all Fellows

12. Selection Procedure Vacancies now internationally published
Need to continue (news releases, institute web pages, direct contact, conferences, etc.)…unlikely we will fill all posts in first round
Equal opportunities policy to be followed
Target to fill 40% of vacancies with women
By host, in agreement with other teams from WP and network coordinator.
Interviews and selection board in case several people with the same qualifications.

13. Who can be recruited ? Researchers can have any nationality
May not have more than 4 years of relevant professional experience and may not be in possession of PhD
Soon-to-be-Postdocs possible, but rather not advisable
Fellows may not have resided or carried out their normal activities in country where contractor is based for more than 12 months in the 3 years immediately prior start date of contract
Details may require careful checks !!

14. Information on our web page
Need to provide
this information !

15. Start of Appointment
Standard information form to coordinator, setup Fellow in EC portal
Declaration of Conformity within 20 days (familiarize yourself with ECAS!)
Discussion of Career Development Plans
Induction to Marie Curie rules and regulations
Suggestion: Carefully address Fellow status !

16. What they get (min.) contract conditions defined by MC rates
Full time employment
Employment contracts to be given
Researchers to be made aware of the network, their rights and duties, appointment conditions, etc.

17. End of the Appointment
Researchers are requested to complete a confidential questionnaire with:
Background, career plans, etc
Nationality, age, gender, discipline
Assessment of the time spent in the network and of training received

18. Project Implementation
Good contact with Fellows
Important to establish a good contact with Fellows;
Useful to have a neutral person for mediation between Fellow and Supervisor, if required
Commission policy: Fellow is king / queen !!
Worked well: Project info-package:
Contract and annexes
Social security issues
Career developement plan
Follow the Charter for Researchers

19. Career Development Plan
Personal Career Development Plan needs to be established... Means a plan established by each researcher recruited for our ITN Suggest to update every 6 months – very good basis for audits and/or reports. Useful to remind Fellows (and supervisors)

20. Consortium Agreement Mandatory
Key questions (budget, IP, etc.) already defined through Annex I to GA
We set this up based on the DESCA model contract
Will final version now, return signed version (electronically) by the end of next week.

21. Election of Steering Committee

22. Role Definition (proposal)
The Steering Committee is a body of senior scientists chaired by the Coordinator and supported by the Management Office.
It is responsible of the implementation of the overall network strategy and takes all decisions day to day concerning the network.
It includes the Coordinator, as well as representatives elected by the network Parties. They should be representatives of Parties which are Beneficiaries regarding their commitments under the Grant Agreement. They will be elected during the first meeting of the Supervisory Board.
The Steering Committee assists the Coordinator in his duties and is responsible for the operation of the whole Project. This includes the monitoring of the progress of all the activities within the Project network and the communication between the different Parties.

23. + Coordinator, Project Manager and Fellow Representative (elected).
Steering Committee
Research Centers:
Michael Doser CERN, Switzerland
Universities
Eberhard Widmann OEAW/SMI, Austria
Industry
Erich Griesmayer CIVIDEC, Austria
+ Coordinator, Project Manager and Fellow Representative (elected).

24. Useful Links EUROPEAN RESEARCHER’S MOBILITY PORTAL
Marie Curie Fellowship Association
YOUTH portal
CEDEFOP's
Training Village
SALTO-YOUTH
Marie Curie ITN admin