1. Perkins Monitoring Update
Martin Kollman KSDE Perkins Consultant
November 8, 2016

2. Why Did Our District Get Picked for Perkins Monitoring?
KSDE Risk Assessment:
Funding Issue
Data Reporting Issue
Perkins Documentation Missing
Missed Deadlines
Needing Assistance
Time Since Last Monitoring

3. Why Does KSDE Monitor?
Required by Federal government as part of accepting Carl D. Perkins funds.
Review past activities and successes of a representative sample from grant.
Be responsible for money spent, support offered and actions by districts.
Learn best practices that can be shared with other school districts.

4. What Happens? 2015-2016 Monitoring 10 Desk Audits On-site as needed
Information Requested
Districts/Consortiums selected for desk audits must submit all documentation by March 15,
Site visits will be ONLY be performed if needed.
All on-site visits must be completed by May 1,

5. What is Being Reviewed?
The Perkins Monitoring Review process will be based on the following specific areas of concerns or targets:
Past submitted reports
Data quality and/or data collection issues
Financials
Grant management performance, including timely submission(s)
Perkins core performance indicator levels
All programs/clusters are current and have been properly maintained

6. Intended Outcomes
Review required documentation submitted as evidence that verifies program quality and student performance
Assure that funds have been expended appropriately and are used in compliance with federal and state policies and legislative mandates
Protect against waste, fraud, and abuse
Identify technical assistance needs
Identify promising practices
Identify exceptional activities and processes

7. Main The Perkins Monitoring Review process is designed to:
Identify good practices and procedures
Ensure that equal education opportunities are provided
Federal and state funds use complies with legislation
Review and verify accurate data collection and reporting
Provide technical assistance for Career and Technical Education programs and related activities

8. Main
(Continued)
Identify exemplary practices and share this information state-wide
Analyze and identify policies and activities that affect the achievement of the above goals
Collaborate with district on findings to identify success and areas of improvement

9. What KSDE Needs Perkins Monitoring Doc
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2 Forms by March 15, 2017
Perkins Monitoring Review: District/Consortium Self-Evaluation for FY 2016
Perkins Monitoring Review: Fiscal Monitoring for FY 2016

10. Self-Evaluation Form
The District/Consortium Self-Evaluation for FY16 will monitor for the nine mandated uses.
Strengthen Academic and Technical Skills
Link Secondary/Postsecondary CTE
All Aspects of an Industry
Use of Technology
Professional Development
Program Evaluation
Initiate, Improve, Expand, & Modernize CTE
Sufficient Size, Scope & Quality
Special Population

11. What To Pay Attention To
Funding
Budget matching invoices and drawdown
Proper use of funding
Data
Submitted student and pathways data
Meeting deadlines
Meeting Needs
Students
Teachers
Pathways

12. Other Areas of Review Core Indicator Level of Performances
Pathway data submitted for the last 2 years
Funds were expended as approved in Perkins grant application
Clusters and Pathways
District Policies & Procedures
Districts can help the process by reviewing their own fiscal, pathway, and data information to prepare for changes in policy & procedure. This helps to find realistic solutions and make the process a simple and effective growth opportunity.

13. After the Monitoring
A final analysis of your documentation is made to determine whether it meets the Federal and State requirements of the Perkins legislation. 
A final report is sent to the district superintendent or consortium executive director. 
If the desk audited reveals that substantial progress has not been made, an on-site may be conducted and corrective plan of action required. 

14. After the Monitoring . . .
The district/consortium being monitored completes and submits a corrective plan of action within 30 days of receipt of its final report. 
KSDE will complete a final report and send within approximately 30 days of the monitoring process.

15. Other Resources
Perkins Budget Worksheet – cket=HY392R0jTgk%3d&tabid=602&portali d=0&mid=1548
KSDE Carl D. Perkins Web Site - Learning-Services/Career-Standards-and- Assessment-Services/CSAS- Home/Career-Technical-Education- CTE/Perkins-Federal-Accountability

16. Martin Kollman – mkollman@ksde.org
Questions ?
Martin Kollman –