1. Gender Pay Reporting Regulations
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Gender Pay Reporting Regulations
NCF HR Forum
7 September 2016

2. General principles Final Regulations not yet published
Applies to relevant employers only
Duty to report
Gender pay gap – median and mean
Gender bonus gap
Proportion of male and females who received bonus
Number of men and women in four pay quartiles
Information published on your website and uploaded to a Government website
Voluntary accompanying narrative
BUT currently no enforcement provisions
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3. Are you a relevant employer?
Employ 250 or more employees
On “the relevant date” – 1 April every year
Group companies?
Currently not captured
Likely to change?
Public sector
Outside of the obligations
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4. Who is a relevant employee?
Wide definition to include:
Sick leave
Maternity leave (even if not paid)
Casual workers
Zero hours workers
Self-employed?
If required to deliver personal service
Impact on the figures?
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5. How do you calculate the gender pay gap?
Establish gross hourly rate of pay for each relevant employee – time consuming exercise
Pay period which spans 30 April every year – weekly; monthly
Included in the pay – eg. basic; sick; maternity; holiday; shift premium; bonus pay
Not included in the pay – eg. overtime; expenses
Divide relevant pay by weekly hours – contractual or actual?
Non-traditional arrangements? - eg. casual or zero hour workers
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6. Calculating the gender pay gap?
Median Gender Pay Gap
Find the gross hourly rate for each employee
Work out the median (middle point) hourly pay for male employees
Work out the median (middle point) hourly pay for female employees
Median:
Subtract hourly female pay from hourly male pay
Divide this figure by the hourly male pay
Multiply by 100
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7. Calculating the gender pay gap?
Mean Gender Pay Gap
Find the gross hourly rate for each employee
Work out the mean hourly pay for male employees –
Add together every male hourly rate;
Divide by the total number of males
Work out the mean hourly pay for female employees
Mean:
Subtract hourly female pay from hourly male pay
Divide this figure by the hourly male pay
Multiply by 100
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8. Calculating the gender bonus gap?
Defining bonus
Profit sharing; productivity; performance; incentive pay; commission
Long term incentive plans or schemes
Cash value of shares
Calculate and report the mean bonus pay
Period of 12 months preceding 30 April
Use the same calculation method as for Gender Pay Gap
Report proportion of male and female employees who received bonus pay during the same 12 months
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9. Salary quartiles?
Requirement to report on the number of men and women in each of four pay bands
Employers to calculate their own quartiles based on their overall pay range
Example employees; Pay ranges from £7 to £63 per hour
Pay band
Hourly rate
Men
Women
Total A
£7 - £20.99
145
185
330 B
£21 - £34.99 22 18 40 C
£35 - £48.99 11 9 20 D
£49 - £63 7 3 10
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10. Preparing for reporting
First relevant period to report of 30 April 2017
First report produced by 29 April 2018
Carry out calculations as soon as possible
Establish what your data is likely to look like
Establish your areas of exposure
Make changes where possible to reduce inequalities
Prepare your paper on explaining reasons for any inequalities
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11. How can we help?
Sign up for regular updates - ibe
Attend General Employment Law Update on 11 October -
Attend Gender Pay Gap Reporting workshop in November -
General queries - contact Anna Dabek on or
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12. Disclaimer: Whilst every effort has been made to ensure the accuracy of these materials, advice should be taken before action is implemented or refrained from in specific cases.  No responsibility can be accepted for action taken or refrained from solely by reference to the contents of these materials. © Anthony Collins Solicitors LLP 2014
If you have any queries or comments in regards to this document please contact Anna Dabek of Anthony Collins Solicitors LLP on or
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