1. SharePoint 2010: Designing, Developing, and Deploying on Your Campus
UNH IT Technical Professional Services
March 29, 2011
SharePoint 2010: Designing, Developing, and Deploying on Your Campus
Microsoft SharePoint 2010 is a powerful collaboration and project management tool. Unfortunately, knowing how to leverage or even start to build a SharePoint site can be a daunting task. The Information Technology SharePoint team at the University of New Hampshire plans to soon deploy the product on campus after a successful rollout to its own department. Join us for an examination of our process, challenges, lessons learned, and suggestions for those planning to deploy or migrate to the latest version. Learn more about the new features found in 2010 and take a tour of the UNH custom SharePoint site.

2. “If you build it, they will come.”
What did we want SharePoint to do?
File Sharing?
Replace Public Folders?
Intranet?
Professional Social Network?

3. Should we choose sharepoint 2010?
Cons
2010 was still in Beta when we began
Would mean delaying deployment
Harder to import 2007 sites/data
Pros
Office 2010 integration
Microsoft campus agreement was signed
2010 would be launched before our deployment
MySite functionality

4. Assembling our team Project leader Architects Sys Admins Designer
Developer .net

5. “Go the distance.”
Used an outside SharePoint design agency for our custom branding
Performed work via conference calls and GoToMeeting
Included a knowledge transfer in the RFP to train staff.

6. Simplify Focus on the main objective/functionality.
File sharing?
Intranet?
Decided on a Soft Rollout

7. TEST using internal, early adopters
Utilize early adopters to test product/environment
Have TEST environments (test, dev, prod)
Develop “best practices” and include those in user training

8. UNH Quick launch
Early testing showed navigation was difficult, so we created a custom part (Quick Launch) to the SharePoint landing page to show authorized sites by user’s credentials

9. “Ease his pain.” – create effective training for users & site owners
Purchased a library of training videos on a variety of topics for both users and site owners
Created 5 UNH specific training videos
Developed personal training for new site owners, done on-site, one-on-one
Hands-on, group training developed for new users, maximum of 12 per class

10. Our communication plan
Met with internal IT groups at their staff meetings to explain SharePoint
Created a “traveling roadshow” to visit those interested in using SharePoint
Wrote news articles for our IT Newsletter
Used SharePoint site to give information

11. “Hey ump, how ‘bout a warning. ” “Sure, kid
“Hey ump, how ‘bout a warning?” “Sure, kid. Watch out you don’t get killed.”
Lessons Learned:
Have a governance plan
Discuss federation service or simple external user creation in the beginning (sponsored accounts)
Older IE browsers don’t work so our support model had to change

12. “Ray, people will come Ray”
YES! We see the demand for the service.
We have been “live” for two weeks and already we have:
Over 30 site requests
Over 700 unique users

13. “Hey, is this heaven?” No. It’s UNH Sharepoint.
No project is perfect, and certainly we have not executed our project plan perfectly, but we’re confident and feel pretty good about the end-result. We have a lot more work to do, but we’re looking forward to the challenge of

14. THANK YOU Pete Larimer Sharepoint.Admins@unh.edu Manny MacMillan
Tim Hatfield
Mike Lalumiere
Katherine Derby
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