1. SLA WCC Annual Meeting November 15, 2016 8:30 a.m. Pacific
9:30 a.m. Mountain
10:30 a.m. Central time
-First full online AGM

2. Agenda Call to Order Welcome and Regrets Adoption of Agenda
Approval of 2015 AGM Minutes
Annual Reports
Awards Presentation
Nominations and Elections
Incoming President’s remarks
New Business
Announcements
Motion to Adjourn
-Regrets from: Helen (Outgoing Treasurer), Megan Sorenson (Outgoing Communications Director)

3. Agenda Adoption of the Agenda
Approval of the Minutes of the 2015 Annual General Meeting
Call for additions to the agenda
Call for motion to accept the agenda
Seconder
All in favour
All opposed
Call to approve the minutes of the 2015 AGM

4. Chapter Finances
Treasurer, Helen Roytblat 2016 AGM

5. Current Account Balance (As of November 4, 2016)
TD Canada Trust
Chequing Account Balance $14,362.27

6. Income by Category (As of November 4, 2016)
2015
Dues Allotment
2, ($ US)
2,885.04($2, US)
Meeting Income
2,304.80
2,298.28
Sponsorship
3,235.50
650.00
Interest Income
4.99
5.32
Misc. Income
0.28
Total
$7,698.72
$5,838.92
Meetings: (Vancouver + Calgary); this year’s meeting income will likely go up because the year end event is next week
Sponsorships :
$600 from Andornot for the 2015 year-end event
$50 - UBC SLA contribution to Pub Night
$ – NYTimes
$1, – Bronwyn’s sponsorship from SLA’s Legal Division to attend the SLA Annual Conference
$1000 – Donation from the family of long-time member Alice Solyma; used to found a PD bursary in 2016
Income increase - 32%
Also expecting Andornot’s sponsorship for the 2016 year-end event

7. Expenses by Category (As of November 4, 2016)
2015
Programming
3,424.60
1,374.59
Telecom Services
65.19
51.88
Postage
211.98
WiredWest
25.00
Awards/Scholarships
467.78
51.89
Bank Charges
164.81
Executive Expenses
2,310.73*
2,235.50
Auditor Honorarium
100.00
Total
$6,770.09
$3,813.86
Telecom – hosting expenses went up by from $40 USD to $50 USD
Postage – expense for sending materials to the Alberta Archives
Wired West – gift card for survey winner
Awards/Scholarships – student membership + member dues bursaries
Bank Charges – new cheques had to be ordered
Executive expenses (Bronwyn) $2, (cost of the conference, flight, accommodations, meals) $1, (sponsorship by SLA Legal Division) = $1, (actual cost incurred by the SLA WCC)
Future expenses will include:
-Year-end event expenses (specifically, the speaker’s fees. Room rental covered by our sponsor Andornot. Refreshments are covered by ticket fee.) $1200
-Victoria lunch-and-learn event expenses $356.58
-PD Bursary $500

8. Income Less Expenses (As of November 4, 2016)
2015
Total Income
7,698.72
5,838.92
Total Expenses
6,770.09
4,320.88
Difference
$928.63
$2,025.06

9. Communications Director (acting) Bronwyn Guiton

10. 2016 Communication Channels
Listservs
Board-only:
All-members:
All-member listserv replaced by SLA Connect features
Website:
Social media
Twitter: @slawcc
LinkedIn group: SLA Western Canada Chapter

11. Social media stats LinkedIn Group: increase of 29 members
Twitter: increase of 20 followers
2016
2015
2014
LinkedIn Group
287
258
215
@slawcc
384
364
259

12. Website stats: Visitors
2016
2015
-Bulk of website traffic continues to come from users in Vancouver
-Fairly static (with the exception of a fall in traffic from Calgary and a rise in traffic from Victoria)

13. Website stats: Using Google Analytics & AWstats
2016
2015
2014
Average visits per month
4,001
2652
Average page views per month
9,499
10,383
Average unique visitors per month
1,319
925
Average sessions per month
960
Source of statistics
AWstats
Google
-Google Analytics account was used to provide the 2015 stats (AWstats details were not passed on to the 2015 Communications Chair during transition)
-All numbers for 2016 are sourced from AWStats. Average sessions figure from Google Analytics was omitted, as it is tricky to compare with average visits.

14. Website stats: where visitors are coming from
56% -- Organic Search -- via Google.com and other search engines
32% -- Direct -- no traceable referral source, such as typing our URL into an address bar or using a browser bookmark
9% -- Referral -- via another website by clicking on a link
2% -- Other
Figures from 2015 for comparison:
-46% Organic search (up by 10% in 2016)
-42% Direct (down by 10% in 2016)
-9% Referral -3% Other

15. Website stats: What visitors want
53% of users started on our Jobs Listings page, or went directly there from the home page
The Jobs Listings page represents 55% of total page views
Top search words also indicate that job postings are motivating users to visit our website
-Statistics drawn from Google Analytics

16. Suggested Communications goals for 2017
Facilitate the transition from mandatory use of SLA addresses to optional use of personal addresses for WCC board business.
Proactively contact new SLA WCC members to ensure they are able to access the Western Canada community in SLA Connect.
Continue to effectively leverage all communication channels to promote chapter events.

17. Bulletin: Wired West Bulletin compiled by Dawn Bassett
New format created in 2016 using MailChimp
Two issues went out in 2016 (September and November)
Noticed by SLA-HQ – mentioned in SLA Connections newsletter October 12, 2016
Looking forward to continuing to use this new platform
Feedback and submissions are always welcome –

18. Bulletin: Wired West Information for each issue President’s message
Chapter and SLA News
Articles, topics, highlights, reviews
Information on new members

19. Discussion List Managed by Megan Sorenson
Shuttered in August 2016 (along with all SLA listservs) in favour of SLA Connect
324 active members (decrease of 14 since the 2015 AGM)
8 new members (b/w Feb-July 2016)
15 unsubscribed members
-Including

20. 2016 Year In Review President, Lindsay Tripp SLA:
2016 was a year of big changes for the Association
-Successful rollout of a new communications platform, SLA Connect
-Formation of a strategic partnership with the association management company, MCI USA
-Decision to relocate the 2018 SLA annual conference from North Carolina to Maryland, in response to the state’s discriminatory Bathroom Bill.
Chapter:
-Lots of successful events (library tours in Vancouver and Victoria; mini-conference in Calgary on marketing our skillset as information professionals; speed networking event in Edmonton; lunch-and-learn with BC Libraries Cooperative in Victoria; data visualization workshop in Vancouver.
-Donation of the Chapter’s archives to the Provincial Archives of Alberta for long-term preservation
-Creation of a membership dues bursary, which allows SLA WCC volunteers to continue participating in board activities while seeking employment
-Establishment of a professional development bursary, in honour of dedicated SLA WCC member Alice Solyma
-Redesign of the Chapter's newsletter, Wired West (included a member survey, and piloting of several tools by the working group members)

21. Membership (As of November 2016) Membership Chair: Megan Siu
Chapter membership (active) 147
BC 87
AB 37
SK 8 MB
Yukon 2
NWT & Nunavut 0
Other provinces
U.S

22. Services to Members Membership Chair: Megan Siu
Professional Development and Networking
Victoria, Vancouver, Edmonton, Calgary
Employment Listings
Discussion List / Connect
Wired West Bulletin

23. Thank you … 2016 WCC Board President-Elect: Bronwyn Guiton
Past President: Suzanne McBeath Secretary: Irena Trebic
Treasurer: Helen Roytblat
Communications: Megan Sorenson, Bronwyn Guiton
-Special thanks to Bronwyn for acting as Communications Director on top of her great work as President-Elect

24. Thank you… 2016 WCC Board
Vancouver Director: Carolyn Soltau Vancouver Island Director: Patricia McKenna Edmonton Director: Stephanie Benger Calgary Director: Sarah Gustafson Saskatchewan Director: Catherine Young Manitoba Director: Vacant

25. Thank you… 2016 WCC Board
Archives: S. Vinny Gibson Bulletin Editor: Dawn Bassett Employment: Lindsay Willson Membership: Megan Siu Student Representatives: Emilee Wagner, Cecilia Rose

26. Sponsors for 2016 The New York Times Andornot Consulting
Year-end event
The family of Alice Solyma
PD Bursary
Thanks to our sponsors

27. Thank you! Venues Provided by …
Langara College
Data visualization workshop
Repsol Oil and Gas
Calgary Mini-Conference
Library tours:
Vancouver Police Museum
Vancouver Maritime Museum
Institute of Ocean Sciences Library (Sidney, BC)
Legislative Library of BC (Victoria, BC)

28. Alice Solyma Professional Development Bursary
Awards Committee
Lindsay Tripp (Chair)
Dawn Bassett
Lindsay Willson

29. Alice Solyma Professional Development Bursary
Carolyn Soltau
is awarded
SLA Western Canada Chapter’s
2016 Alice Solyma Professional Development Bursary

30. Nominations & Elections of 2017 WCC Board
Nominations Chair:
Suzanne McBeath (Past President)
Committee members:
Bronwyn Guiton (President-Elect)
Lindsay Tripp (President)

31. Continuing WCC board members in 2017
President: Brownyn Guiton
Past President: Lindsay Tripp
Secretary: Irena Trebic
Employment Chair: Lindsay Willson
Bulletin Editor: Dawn Bassett
Saskatchewan Director: Catherine Young
UBC Student Representative: Emilee Wagner

32. Nominations for 2017
Elected President-Elect: Dawn Bassett Treasurer: Vinny Gibson Appointed Communications: Bronwyn Smyth Membership Director: Stephanie Benger Vancouver Director: John Sharp Vancouver Island Director: Kevin Guest Edmonton Director: Amanda Brace

33. Further Nominations and Voting

34. 2017 WCC Board President: Bronwyn Guiton President-Elect: Dawn Bassett
Past-President: Lindsay Tripp
Treasurer: Vinny Gibson
Secretary: Irena Trebic
Communications: Bronwyn Smyth
Membership Director: Stephanie Benger

35. 2017 WCC Board Cont. Vancouver Director: John Sharp
Vancouver Island Director: Kevin Guest
Edmonton Director: Amanda Brace
Saskatchewan Director: Catherine Young
Bulletin Editor: Dawn Bassett
Employment Chair: Lindsay Willson
UBC Student Representative: Emilee Wagner

36. 2017 WCC Board Vacancies Calgary Director Manitoba Director
Library Program Student Representatives:
Langara College
University of the Fraser Valley
Grant MacEwan University
University of Alberta
Red River College

37. “Passing of the Gavel”

38. Incoming President’s Remarks

39. New Business

40. Announcements
-Chapter Year-end event in Vancouver at BCIT Vancouver on November 22nd from 6-8pm with keynote speaker Alexandra Samuel

41. Motion to Adjourn