1. Teacher Credit Cards

2. What do I need to do?
Every purchase must have an itemized receipt showing no sales tax was charged
Charged sales tax will either have to be removed from the receipt or paid by the teacher (cash or check payment to Madison City Schools) when turning in receipts for the month
Write a detailed description of items purchased on the itemized receipt if purchased item descriptions are unclear
Receipt totals must match the monthly statement amounts
Turn in signed monthly statement and receipts each month

3. What items can I purchase?
All purchases must be instructional and for the students
Items that could be considered for sole use by a teacher will require a lesson plan or explanation of how it will be used by the students (chairs, desks, stools, rugs, boxes or bins, filing cabinets, bookshelves, etc.)
Items that could be used to aid students in calming down to keep from distracting other students will require a lesson plan or explanation of how the item will be beneficial (exercise balls, stands, trampolines, other exercise equipment or gadgets, etc.)

4. What are some of the items considered as allowable purchases?
Pens
Pencils
Erasers
Stapler/Staples/Staple Remover
Paper
Folders
Desk Organizers
Highlighters
Markers
Rulers
Scissors
Tape
Calculators
Paper Clips
Notepads
Binders
Computer Mouse
iPad/MacBook Cases/Briefcases/Book Bags (for students)

5. What are some of the items considered as questionable purchases that will require a lesson plan and/or explanation?
Candy
Chairs
Desks
Stools
Rugs
Boxes or Bins
Filing Cabinets
Bookshelves
Decals or Picture Frames
Gift Cards
Gift Wrap
Christmas Stockings and Décor
Valentine’s Day Décor
Other Holiday Décor
Christmas and Valentine’s Day Gift Bags
Items for Treasure Boxes (must be instructional: pencils, pens, erasers, etc.)
Birthday Crowns

6. Please contact the technology department to purchase the following items
Printers
iPads/MacBooks/Other Notebooks (can be purchased for the teacher to use as long as item will be used for instructional purposes for the students)
Technology licenses for computer equipment

7. What if I don’t spend all of my money during the school year?
If a teacher has $20.00 or less at the end of the school year, the amount will automatically go to the school principal unless the teacher requests to purchase items during the summer
If a teacher has over $20.00, the amount can be used during the summer by Central Office purchase order only unless specified by the principal at your school or the teacher decides to transfer the balance to the principal. If the teacher chooses to spend this money during the summer, the bookkeeper will have to be called with a price for each item so that a purchase order can be created.
All purchases for the previous school year must be made by the first week of August

8. What else do I need to know?
The credit limit is determined by the State of Alabama
Keep up with purchases and remaining amounts because in some cases the credit card allows you to spend over the credit limit (In these cases, teachers must make a cash or check payment to Madison City Schools)
If a teacher had to pay the Central Office for sales tax and/or unallowable purchases from October through February 24th, the payments will be added back to card for spending after spring break