1. Webinar for PMRN v5.1 School-Level Users
For audio:
Call
Enter access code: #
Phone lines are muted.
Webinar is being recorded.
Use chat feature for questions.
Download copy of presentation from handouts.
Welcome. Today’s webinar is presented by Andrea Latham and Charlotte Johnson-Davis with the Just Read, Florida! (JRF) Office at the Department of Education. The phone lines are muted for recording purposes. To ask questions, please use the chat feature. We will do our best to answer the questions submitted during the webinar. Also, a copy of the presentation may be downloaded from the handouts area. Our intention is to make the webinar recording available on the JRF! website.

2. School-Level User Training
PMRN v School Year
School-Level User Training
July 2016
August 2016
Today’s webinar is focused on the features available to public school-level staff. Separate webinars are scheduled for district-level staff and private school-level staff in July and August.

3. Today’s Webinar Welcome PMRN Overview What’s New in PMRN v5.1
Important Dates
How-To-Training
Access Resources
PMRN Sign In
Register School
View Assessment Calendar
Manage Users
Today’s webinar will cover the following topics: PMRN overview, what’s new in PMRN v5.1, important dates and how-to-training for key functions.
Manage Students
Manage Classes/Periods
Download Reports
View Survey Status

4. PMRN Overview

5. PMRN Overview
The Progress Monitoring and Reporting Network (PMRN) provides support for district and school- level administrators and teachers who utilize the:
Florida Kindergarten Readiness Screener – Work Sampling System (FLKRS-WSS) for kindergarten students and the
Florida Assessments for Instruction in Reading – Aligned to the Florida Standards (FAIR-FS) on the 3-12 Web- Assessment Module (3-12 WAM) for students in grades
For those that are unfamiliar with the system, let’s start with a quick overview. The PMRN system provides support for district and school-level administrators and teachers who utilize the Florida Kindergarten Readiness Screener-Work Sampling System for kindergarten students (known as FLKRS-WSS) and the Florida Assessments for Instruction in Reading-Aligned to the Florida Standards or FAIR-FS on the 3-12 Web-Assessment Module for students in grades 3-12.

6. PMRN Overview – Public Schools
District Admin/ Designee or School Admin Signs into PMRN to Register School(s) - auto accepted
Users Auto Imported from SSO and Survey 8 Data
School Admin/ Designee Adds Missing Access Levels to Users
Students and Classes/ Periods Auto Imported from Survey 8 Data and/or School Admin/Designee Adds Manually
Reading Teachers Enter FLKRS-WSS Data and/or Administer FAIR-FS
Schools register to use the PMRN system each year (by October 1st).
The school start date and the grade levels to be progress monitored are required.
This year, registration may be completed at the district or school-level.
At the beginning of each school year, schools register to use the PMRN system by October 1st. The school start date and the grade levels to be progress monitored are required. This year, registration may be completed at the district or school-level.

7. PMRN Overview – Public Schools
District Admin/ Designee or School Admin Signs into PMRN to Register School(s) - auto accepted
Users Auto Imported from SSO and Survey 8 Data
School Admin/ Designee Adds Missing Access Levels to Users
Students and Classes/ Periods Auto Imported from Survey 8 Data and/or School Admin/Designee Adds Manually
Reading Teachers Enter FLKRS-WSS Data and/or Administer FAIR-FS
School users are automatically imported from the SSO system nightly.
Reading teachers are also imported from Survey 8 data on a weekly basis.
School users are automatically imported from the Single Sign-On (SSO) system nightly. Reading teachers are also imported from Survey 8 data on a weekly basis during the Survey 8 submission window.

8. PMRN Overview – Public Schools
District Admin/ Designee or School Admin Signs into PMRN to Register School(s) - auto accepted
Users Auto Imported from SSO and Survey 8 Data
School Admin/ Designee Adds Missing Access Levels to Users
Students and Classes/ Periods Auto Imported from Survey 8 Data and/or School Admin/Designee Adds Manually
Reading Teachers Enter FLKRS-WSS Data and/or Administer FAIR-FS
The functionality available to users is determined by access levels.
School administrators and designees provide access levels to users.
School administrators and designees provide access levels to users. The functionality available to users is determined by access levels.

9. PMRN Overview – Public Schools
District Admin/ Designee or School Admin Signs into PMRN to Register School(s) - auto accepted
Users Auto Imported from SSO and Survey 8 Data
School Admin/ Designee Adds Missing Access Levels to Users
Students and Classes/ Periods Auto Imported from Survey 8 Data and/or School Admin/Designee Adds Manually
Reading Teachers Enter FLKRS-WSS Data and/or Administer FAIR-FS
Students and classes/periods are automatically imported from Survey 8 data on a weekly basis.
In addition, students and classes/periods can be created manually.
Students without a class/period cannot be assessed.
Public school students and classes/periods are automatically imported from Survey 8 data on a weekly basis during the Survey 8 submission window. In addition, students and classes/periods can be created manually. Students without a class/period cannot be assessed.

10. PMRN Overview – Public Schools
District Admin/ Designee or School Admin Signs into PMRN to Register School(s) - auto accepted
Users Auto Imported from SSO and Survey 8 Data
School Admin/ Designee Adds Missing Access Levels to Users
Students and Classes/ Periods Auto Imported from Survey 8 Data and/or School Admin/Designee Adds Manually
Reading Teachers Enter FLKRS-WSS Data and/or Administer FAIR-FS
Reading teachers enter the FLKRS-WSS observational data within the first 30 days of student instruction.
Reading teachers administer the FAIR-FS to students in grades 3-12 three times throughout the school year within the defined assessment periods.
Reading teachers enter the FLKRS-WSS observational data within the first 30 days of student instruction. Reading teachers administer the FAIR-FS to students in grades 3-12 three times throughout the school year within the defined assessment periods.

11. What’s New in PMRN v5.1

12. What’s New in PMRN v5.1
School-level users may update student demographics such as first name, last name, date of birth, gender and grade level.
District-level users may access all public schools within the district and utilize most school-level features including registration and the ability to update student demographics.
This school year, school-level users may update student demographics such as first name, last name, date of birth, gender and grade level. District-level users may access all schools within the district and utilize most school-level features including registration and the ability to update student demographics.

13. What’s New in PMRN v5.1 Enhanced pages Removed pages
Users – Added sort feature.
Classes/Periods – Improved “move class” feature.
Students – Added ability to edit student demographics.
Survey Status – Improved report layout.
Removed pages
Coach’s Log – Removed from registration and access level selections. Reports from the previous two school years are available on the School Reports tabs.
There are several enhanced pages in the PMRN v5.1 system and the Coach’s Log page was removed. The Coach’s Log option was removed from the registration form and the access level selections. District and school-level staff can still access reports from the previous two school years by going to the District Reports tab or School Reports tab.

14. Important Dates

15. Registration for 2016-2017 Registration opened June 30, 2016.
Public schools register by signing into the PMRN system at
May be completed by District Admin, District Designee or School Admin (Principal)
The PMRN system closed on June 13th and re-opened on June 30th for the school year. Public schools register by signing into the PMRN system at We’ll show how to sign in and register schools in a few minutes.

16. FLKRS-WSS Data Entry Window
First day of school + 30 instructional days + non- instructional days (up to five)
School District
First Day of School
Non-Instructional Days
End Date
Hillsborough
August 10, 2016
Labor Day (9/5)*
September 21, 2016
Orange
August 15, 2016
September 26, 2016
Bay
August 18, 2016
Teacher Planning (9/21)
September 30, 2016
Dade
August 22, 2016
Teacher Planning (8/30)
Teacher Planning (10/3)
October 5 , 2016
FLKRS-WSS data must be entered by the WSS Data Entry Close Date. The WSS Start Date is the first day of student instruction (as entered on the school registration form). The WSS Data Entry Close Date is based on 30 instructional days (excluding weekends and Labor Day). Schools may enter up to five (5) non-instructional days to account for additional school closings, extending the WSS Data Entry Close Date.
* Labor Day does not count against the five non-instructional days.

17. FLKRS-WSS Data Entry Window
Up to five (5) non-instructional days permitted
Labor Day will be added to every district calendar as a statewide holiday.
Labor Day does not count against the five non- instructional days.
Non-instructional days can be entered by editing the school’s calendar.
Non-instructional days are applicable to the FLKRS-WSS data entry window only.
Up to five (5) non-instructional days are permitted. Labor Day is automatically added to every district calendar as a statewide holiday. Labor Day does not count against the five non-instructional days. Non-instructional days can be entered by editing the school’s calendar. Non-instructional days are applicable to the FLKRS-WSS data entry window only.

18. FAIR-FS Assessment Periods (APs)
AP 1 Start Date: The First Day of School
AP 1 End Date: November 4, 2016
AP 2 Start Date: November 7, 2016
AP 2 End Date: February 10, 2017
AP 3 Start Date: February 13, 2017
AP 3 End Date: June 9, 2017
The assessment periods for FAIR-FS 3-12 WAM are fixed dates for all schools statewide. These dates cannot be changed.

19. Weekly Survey 8 Import Schedule
Due Thursdays by 4:00 PM EST*
Available in PMRN System on Mondays
July 28
August 1
August 4
August 8
August 11
August 15
August 18
August 22
August 25
August 29
September 1
September 5
September 8
September 12
September 15
September 19
September 22
September 26
September 29
October 3
Survey 8 data submitted by the school district automatically populates the class rosters and student data into the PMRN.
The Education Information and Accountability Services (EIAS) Office processes initial files daily at 8:00 AM and batch update files at 4:00 PM. On Thursday evenings, the week’s data is submitted to the PMRN for import. The latest Survey 8 data is available in the PMRN system on Mondays during the submission period.
Additional information regarding the Survey 8 process is available on the JRF! website.
*EIAS processes initial files daily at 8:00 AM; batch update files at 4:00 PM. On Thursday evenings, the week’s data is submitted to PMRN for import.

20. How-to-Training

21. Access Resources Shortcut to Resources within the PMRN system
JRF! website
Public School-Level User’s Guide
Public District-Level User’s Guide
FLKRS-WSS Teacher Instructions
FLKRS-WSS Online Training Module
FLKRS-WSS Parent/Guardian Letters (available in three languages)
FLKRS-WSS Data Entry Quick Reference Guide
FLKRS-WSS Student Report & Parent Letter Instructions for End-of- Assessment Period
There is a link to Resources in the PMRN system menu bar located at the top of the screen. This page opens a new window for the JRF! website where various user guides and resources are available for public and private schools.
There are school-level and district-level user guides and many resources for the FLKRS-WSS including teacher instructions, an online training module, pre-assessment parent/guardian letters, data entry quick reference guide and student report and parent letter instructions for post-assessment.

22. PMRN Sign In Open an internet browser
Go to the PMRN system at
Bookmark this website!
Open an internet browser.
Go to the PMRN system at

23. PMRN Sign In
Go to the Public School Sign In area and click the Log In button.
Go to the Public School Sign In area and click the Log In button.

24. PMRN Sign In
If prompted to select an organization, select the school district. If the school district is not listed, select SSO Hosted Users.
If prompted to select an organization, select the school district. If the school district is not listed, select SSO Hosted Users.

25. PMRN Sign In Enter username and password and proceed to sign in.

26. PMRN Sign In
Now, the PMRN landing page is displayed. Select the PMRN application tile to proceed.
Now, the PMRN landing page is displayed. Select the PMRN application tile to proceed.

27. PMRN Sign In Review the FERPA Statement. Select I Agree.

28. PMRN Sign In On Home Page, select the appropriate tab to continue.

29. Register School Select the PMRN Registration tile.

30. Register School Review Section 1 – School Information.
This information is pre-populated based on the FDOE Master School Identification (MSID) file and cannot be edited. If changes are needed, please contact the IEN Service Center.

31. Register School Review Section 2 – School Administrator(s).
This information is pre-populated based on the school’s users. All users with a school administrator access level are displayed. After registration is submitted, access levels may be modified via the school’s Users tab.

32. Register School
Enter and confirm the first student instructional day in Section 3 – School Start Date.
Enter and confirm the first student instructional day in Section 3 – School Start Date.

33. Register School
Select grades to be assessed and whether students will be added through Department of Education Surveys 2 & 3 in Section 4 – Grades to be Assessed.
Select grades to be assessed and whether students will be added through Department of Education Surveys 2 & 3 in Section 4 – Grades to be Assessed.
NOTE: School registration may occur throughout the school year, however, kindergarten must be registered by October 1, 2016

34. Register School
Review the acknowledgement statement(s) and select the statement box(es) in Section 5 - Acknowledgement. Click Submit.
Review the acknowledgement statement(s) and select the statement box(es) in Section 5 - Acknowledgement. Click Submit.
NOTE: School registrations that include kindergarten selection will have two acknowledgement statements. Registrations without kindergarten will have one acknowledgement statement.

35. Register School
A verification screen will appear when submission is error-free. Review the information on the verification screen. If anything needs to be modified, click the Back button. If all information is correct, click the Save button.
A verification screen will appear when submission is error-free. Review the information on the verification screen. If anything needs to be modified, click the Back button. If all information is correct, click the Save button.

36. Register School
A confirmation screen is now displayed. At this point, the public school registration is accepted and the individual that completed the registration will receive a confirmation . Click Continue to return to the Home Page.
A confirmation screen is now displayed. At this point, the public school registration is accepted and the individual that completed the registration will receive a confirmation . Click Continue to return to the Home Page.

37. View Assessment Calendar
Select Assessment Calendar from the School Reports tab.
Select Assessment Calendar from the School Reports tab.

38. View Assessment Calendar
Review the PMRN Important Dates displayed.
Review the PMRN Important Dates displayed.
NOTE: Schools that are not utilizing the FKLRS-WSS will not have a WSS Data Entry Close Date or option to enter non-instructional days for WSS.
The WSS Start Date is the first day of student instruction (as entered on the school registration form). The WSS Data Entry Close Date is based on 30 instructional days (excluding weekends and Labor Day). Schools may enter up to five (5) non-instructional days to account for additional school closings, extending the WSS Data Entry Close Date. To enter non-instructional days, select the Click here to add non-instructional days for WSS link.

39. Manage Users Sort features Sort Features
To sort the User column (A-Z or Z-A), click on the User column heading. To sort the Access Level column (A-Z or Z-A), click on the Access Level column heading. There is also a “Filter by” option. This provides a way to show all users or only a subset of the users according to the filter parameters (i.e. SSO credentials are missing, Access Level(s) are missing or Ready to access PMRN).

40. Manage Users Users and action required messages User Column
The User column provides the name of individuals that were imported from SSO and Survey 8 data. Users can be removed from the list when they have no class data or SSO account data connecting them to the school. Clicking on the user’s name will open their profile so that access levels may be provided or modified.
Action Required
There are two messages that require action to be taken: Access Level(s) are missing for this user and SSO credentials are missing for this user. “Access Level(s) are missing for this user” indicates the user does not have an access level assigned. The school administrator or school designee may provide corrective action by clicking on the user’s name and assigning access levels.
“SSO credentials are missing for this user” indicates the user does not have SSO authorizations for the PMRN system. To correct this, the school administrator or school designee must contact the school district helpdesk to request SSO authorizations for the PMRN. The school district helpdesk contact information is located on the SSO Support page or by contacting the IEN Service Center toll-free at or

41. Manage Users
Users with an action required message will receive an error when they attempt to sign in
Users with an action required message will receive an error when they attempt to sign in

42. Manage Users
Click on a user’s name to add, edit or remove an access level.
Click on a user’s name to add, edit or remove an access level.

43. Manage Users
Check the appropriate access level box(es). Ensure boxes are checked in both columns. Select Submit.
Check the appropriate access level box(es). Ensure boxes are checked in both columns. Select Submit.
Confirm changes and then a success message will be displayed.

44. Manage Users – Missing User
Contact the school district helpdesk. Missing users often require an update to their SSO account.
Where is Michael Banks?
Users missing from the Users list are likely in need of SSO authorizations for the PMRN. The school administrator or school designee must contact the school district helpdesk to request SSO authorizations for the PMRN. The school district helpdesk contact information is located on the SSO Support page or by contacting the IEN Service Center toll-free at or

45. Mange Students
To view all students enrolled by grade level, click on the Students tab. Select a grade level in the grade drop down. A “Show All” feature becomes available. Select Show All.
To view all students enrolled by grade level, click on the Students tab. Select a grade level in the grade drop down. A “Show All” feature becomes available. Select Show All.

46. Mange Students
To enroll students, click on the Enroll a Student button.
To enroll students, click on the Enroll a Student button.

47. Mange Students
To withdraw students, click on the Withdraw Selected Students button.
To withdraw students, click on the Withdraw Selected Students button.

48. Manage Students Click on a student’s last name to update demographics.

49. Manage Students
To view students who have been identified as eligible for a modified task flow in the PMRN, click on the Students tab. Select the Students Identified for Modified Task Flow button.
To view students who have been identified as eligible for a modified task flow in the PMRN, click on the Students tab. Select the Students Identified for Modified Task Flow button.

50. Manage Students
Students identified for the Modified Task Flow are identified by ESE indicators sent in Survey data. District administrators and designees may also provide the ESE indicator by editing a student’s profile. However, school administrators or designees must select the individual student for the modified task flow.
Students identified for the Modified Task Flow are identified by ESE indicators sent in Survey data. District administrators and designees may also provide the ESE indicator by editing a student’s profile. However, school administrators or designees must select the individual student for the modified task flow.

51. Manage Classes/Periods
Student count displayed. Classes with students cannot be deleted.
Student count displayed. Classes with students cannot be deleted.

52. Manage Classes/Periods
Students can be added or removed from classes.
Students can be added or removed from classes.

53. Manage Classes/Periods
Classes from one teacher can be moved to another teacher.
Classes from one teacher can be moved to another teacher.

54. Download Reports
School-level reports are available on the School Reports tab.
School-level reports are available on the School Reports tab. Keep in mind, most school reports are updated nightly. Report descriptions are available in the user guide.

55. Download Reports
The Student Reports tab provides access to each enrolled student’s scores.
The Student Reports tab provides access to each enrolled student’s scores for the current school year. Prior year ability scores are available on the WAM Student Ability Score Reports.

56. Pre-assessment parent letters are available on the JRF! website.
Download Reports
A parent letter is available for kindergarten students with FLKRS-WSS data (post-assessment).
Pre-assessment parent letters are available on the JRF! website.
A parent letter is available for kindergarten students with FLKRS-WSS data (post-assessment). Pre-assessment parent notification letters are available on the JRF! website. All letters are available in three languages: English, Spanish and Haitian-Creole.

57. View Survey Status
The Survey Status tab allows school administrators and designees to view the status of Survey 8 data imports for the PMRN system. Survey 8 data submitted by the school district automatically populates the class rosters and student data into the PMRN. Additional information regarding the Survey 8 process is available on the JRF! website.
Survey 8 Weekly Import Schedule
The Education Information and Accountability Services (EIAS) Office processes initial files daily at 8:00 AM and batch update files at 4:00 PM. On Thursday evenings, the week’s data is submitted to the PMRN for import. The latest Survey 8 data is available in the PMRN system on Mondays during the submission period.
Missing Students or Teachers
When students or teachers are missing from the import, first check the Users tab (to look up teachers) and the Students tab (to look up students). It is possible the student or teacher is in the PMRN system yet not in the particular survey import. If students or teachers are missing from the PMRN system, school administrators need to communicate this information to the school district. The school district submits Survey 8 data; therefore, the school district needs to resolve the issue.

58. Resources Public School-Level User’s Guide:
FLKRS-WSS data entry steps
FAIR-FS WAM administration steps
FLKRS-WSS Teacher Instructions
FLKRS-WSS Online Training Module
FLKRS-WSS Parent/Guardian Letters (available in three languages)
FLKRS-WSS Data Entry Quick Reference Guide
FLKRS-WSS Student Report & Parent Letter Instructions for End-of-Assessment Period
The user guides have a lot of information on the system features, including some features not covered in today’s webinar. To access the user guides and other PMRN resources, click on the Resources link in the PMRN system menu bar located at the top of the screen. This page opens a new window for the JRF! website where various user guides and resources are available for public and private schools.

59. IEN Service Center ienhelp@fldoe.org (855) 814-2876
Thank you for attending today’s webinar. If you have additional questions or need assistance, please contact the IEN Service Center toll-free at (855) or
IEN Service Center
(855)