1. Joint Parking Task Force Update Procurement & Strategic Sourcing
Request for Proposal and Specifications for
Cleaning Services for the STD and TB Clinic
August 19, 2016
Valerie Kreher
Senior Buyer 14 11

2. Welcome and Introduction
Valerie Kreher, Senior Buyer
Dawn Kissel,
Other University Attendees
Note: Sign-in Sheet will be posted to the website.
A copy of this presentation has been posted to the website

3. About Wayne State University:
Was founded in 1868
Is committed to preparing its students to excel in a fast-paced and interconnected global society
Has more than 27,000 students
Has 13 colleges and schools
Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees
Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (

4. RFP Opportunity
The University is soliciting proposals for Cleaning Services for the STD and TB Clinic at 50 East Canfield
We are seeking superior quality & competitive pricing
Specifications are in the Scope of Work
Project or Services must commence on or before October 1, 2016

5. Calendar of Events Mandatory Pre-bid meeting - August 26, 2016
Questions due to Procurement & Strategic Sourcing - August 31, Noon
Delivery of Proposals - September 7, 2016 by 4:00 pm
Evaluation of Proposals - Week of September 15, 2016
Announcement of Selected VENDOR - Week of September 18, 2016
Readiness for Service/Contract Commencement - Week of October 1, 2016

6. Submission of Proposals
Proposals are due September 7, 2016 at 4:00 pm
Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202
We require an original plus one copy (2 total) of your proposal.
An electronic version is required, which should be submitted to
Proposals are limited to 25 pages total.
Prices and other requested data must be on the Schedules Provided
Proposals must be responsive and satisfy all mandatory requirements
Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

7. Schedules and Exhibits
Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements
Schedule B - Insurance Requirements
Schedule C - Cost Schedule, Summary of Quoted Rates
Schedule D - Summary Questionnaire
Exhibits
Exhibit Exceptions/Restrictions; if any (RFP Section II G)
Exhibit Profile / Experience / References (RFP Section II H)
Exhibit VENDOR Service Plan

8. Proposal Evaluation
Ability to offer the best value (quality, past performance and price)
Anticipated quality of service
Ability to meet all mandatory requirements and specifications of this RFP
Cost of Services; Compensation and Fees; (Schedule C)
Financial Strength of the VENDOR
Proposal Documentation / Presentation
VENDOR'S Experience (Vendor Exhibit 2)
VENDOR Profiles/References; (Vendor Exhibit 2)
VENDOR Service Plan; (Vendor Exhibit 3)

9. Vendor Presentations
Selected VENDORS may be invited to make a presentation at a set time and date
Presentations are to clarify information provided in the proposals
Will include a Question and Answer period at the end of the Presentation
Invitations are at the sole discretion of the University

10. Scope of Work Lab Areas Restrooms Office/Conference Areas Common Area.
Exam Rooms
 Lab Areas
Restrooms

11. RFP For Cleaning Services in the STD and TB Clinic
50 E. Canfield
Detroit, MI

12. STD and TB Contacts These will be two separate contracts
One for the 1,290 square feet that is the TB Clinic
One for the 3,600 square feet that is the STD Clinic
These contracts represent two separate grants with Wayne State University

13. RFP STD Clinic The STD clinic is 3,600 square feet 4 Exam Rooms
3 Rest Rooms
1 Shared Office/Conference Room
1 DIS Office
4 Single Offices
2 Shared Offices
1 MA Area
1 Lab and 1 Storage Area
1 Phlebotomy/Vital Sign Area

14. RFP TB Clinic The TB clinical is 1,290 square Feet 1 Exam Room
1 Sputum Room
1 Phlebotomy Stall
1 Skin test Stall
1 Single Office
2 Share Offices
1 Office Hallway Stall

15. Welcome to the Combined Waiting Room for the STD and TB Clinics

16. Hallways in the STD Clinic

17. The Combined Reception Area

18. The Clinic Room on the left is in the STD Clinic (4) The Clinic Room on the right is the TB clinic (1)

19. 1 Sputum Room in the TB Clinic

20. Restrooms there are 3 on the STD clinic side 1 on the TB clinic side

21. Phlebotomy and Vital Sign Room in the STD Clinic

22. Phlebotomy/Vital Sign Room (Blue) Skin Test Room (Pink) in the TB Clinic

23. Lab Space and Storage room on the STD Clinic Side

24. Offices on the STD Clinic Side 4 Single Offices 2 Shared Offices

25. MA Area and Shared Office in the STD Clinic

26. Common Area and Hallway Office in the TB Clinic

27. Proposals Must Include
Organizational data that demonstrates the size, scope and capability of the Company
A complete description of the products and services offered
Vendor’s qualifications to meet the RFP specifications

28. Information Submitted on Request
Publicly distributed annual reports and/or independently audited financial statements
A minimum of three (3) qualified references
Lost Accounts with annual billings of $50,000 per year

29. Contracting Process
Any contract will be made using the University’s Standard Service Provider Agreement
Agreement will incorporate this RFP and its terms and conditions by reference
Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1
Final contract will require approval by the University’s General Counsel

30. Other Information
All Proposals are subject to the State of Michigan Freedom of Information Act
If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B
Vendors should include any Supplier Diversity information (self or sub-contractors)
Construction or construction like work must be performed at Prevailing Wage Rates
Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

31. Reminders
The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals
All information related to this RFP will be posted to the Project site at
If a List Serve has been established, those wishing notifications must register as listed in the RFP
All questions concerning this Request for Proposal are to be directed to Valerie Kreher, Senior Buyer, ;
A copy should be submitted to Leiann Day, Procurement Analyst, ;
Do not contact the Hudson Webber Cancer Research Center, or other University Units, directly as this may result in disqualification of your proposal

32. Joint Parking Task Force Update
?? Questions ?? 14 11