1. “Club Officer Roles” J.Gibbs 2004

2. Club Officers President VP Education VP Membership VP Public Relations
Treasurer
Secretary
Sgt-At-Arms

3. Club President “Leadership”
Set goals for the year
Monitor progress towards those goals
Monitor WHQ reports
Send off Club Proxies in time
Ensure all Officers understand & carry out their duties
Organise and run committee meetings
Lead by example
Be an ambassador for your Club

4. Vice President Education “Educate”
Organise the program for each meeting
Know and chart the progress of each Club member
Choose prospective CTM’s & ATM’s early in year
Organise and lead Educational sessions
Organise Club competitions & joint meetings
Build up contacts in other Clubs
Organise mentoring for new members

5. Vice President Membership “Care”
Look after the needs of the members
Maintain an up to date list of all members
Ensure prospective members are aware of all aspects of Toastmasters
Follow up on prospective and past members
Always carry membership forms for new members
Assist with a mentoring program

6. Vice President Public Relations “Publicise”
Publicise Toastmasters at every available opportunity
Draw up press releases
Create Club Newsletter
Obtain and distribute Publicity Material from TM International
Assist with demonstration and open meetings

7. Promoting your Club Personal contacts/word of mouth Press releases -
Member achievements
Club Competition results
New committees
Social gatherings
 Local radio
 VEC booklets and night course listings
 Posters and leaflets (“Toastmasters meet here“)
 Demonstration/Open nights
 Visit other Clubs and Societies 
Wedding Fairs
Websites

8. Treasurer “Finance”
Keep complete and accurate records of all financial transactions
Collect Membership fees
Ensure Membership fees are received in WHQ by due dates
Make sure all bills are paid
Ensure the Club outgoings stay within budget
Prepare an end of year financial report

9. Sgt At Arms “Welcome” Organise and set up the meeting room
Maintain Club property - lights. stopwatch,banner etc.
Welcome members and record attendees at meetings
Organise refreshments at meetings
Collect ballot and comment slips at meetings  

10. Secretary “Record” Maintain membership list Send out program on time
Ensure changes of membership/committee are communicated to WHQ
Order supplies from WHQ
Record all committee meeting minutes