1. Excel Chapter 1

2. Please record your attendance.
MyITLab A is due on September 4, 2012.
You have to do and submit Inclass example during the class.

3. Introduction to spreadsheets
Explore the Excel Window
Enter and edit cell data
Use AutoFill
Display cell formulas
Manage worksheets
Apply alignment and font options
Apply number formats

4. Exploring excel
A spreadsheet is an electronic file used to organize related data and perform calculations
A worksheet is a spreadsheet that contains formulas, values, text, and visual aids
A workbook is a file containing related worksheets
A cell is the intersection of a row and column

5. Cell reference Rows are numbered(1,2,3,4..) and Horizontal
Columns are lettered(A,B,C,D..) and Vertical
Cell reference ─ the address of that intersection
Designated by column letter, then row number Example A D2
Column Heading
Row Heading

6. Managing Worksheets
Create new worksheets. Give meaningful names to worksheets.

7. Example
Start Excel. Save the new workbook as e01h1markup_LastnameFirstname
Rename the Sheet1 as Pricing.
Delete the remaining sheets.
Type OK Office Systems Pricing Information in cell A1, and press Enter.
Merge and Centre cells A1 to D1 and apply Cell Styles.
Click cell A4, type Product, and then press Enter.
A Computer System
A Color Laser Printer
A Desk Chair.

8. Example
Click the File tab(Back Stage view), then select Save or Save As
Use the Save As option if you need to assign a name to the file
Provides the Save As dialog box
Save your file often using CTRL+S to make sure you don’t loose your work.

9. Example Click cell B4 to make it active cell. Type Cost and press Tab
Markup Rate in Cell C4
Retail Price in cell D4
Percent Off in cell E4
Sale Price in cell F4
Profit Margin in cell G4
Apply cell styles to cell ranges A4 to G4.

10. Navigating Worksheets
Keystroke
UsedTo ↑
Move up one cell in the same column. ↓
Move down one cell in the same column. ←
Move left one cell in the same row. →
Move right one cell in the same row.
Tab
Home
Move the active cell to column A of the current row.
Ctrl+Home
Make cell A1 the active cell.
Ctrl+End
Make the rightmost, lowermost active cell of the worksheet the active cell.

11. Entering and editing cell data
Excel supports text, values, dates, and formula results
To edit cell content: Select Cell and make changes in the Formula Bar.

12. Example Click cell B5 to make it active cell.
Type 400 and press Enter. B B C C C E E E
AutoFit Column width of columns A through G.

13. Example Click cell A2, type 8/28/12, and then press Enter.
Click cell A2. Click Clear in the Editing group on the Home tab, and then select Clear All.
Type August 28, 2012 in cell A2, and then press Enter.
Save the Workbook.

14. Formulas
Formulas are combinations of cell addresses, math operators, values and/or functions.
A formula begins with the equal sign =
It is best to use cell addresses in formulas versus actual data
If cell A1 contains value 5 and you need to add B1 to this value, use =A1+B1 versus =5+B1
If the data changes, Excel will recalculate the result

15. Order of precedence
Order of precedence (operations) controls the sequence in which math operators are computed
Parentheses
Exponentiation
Multiplication and Division
Addition and Subtraction
Difference between =(A5-B5)/A5 and =A5-B5/A5

16. Using Auto fill
Auto Fill enables you to copy the contents of a cell or cell range or to continue a series using the fill handle
Example: Month names Jan, Feb, Mar form a series
The fill handle is the small black square in the bottom right corner of a cell

17. example
Click cell D5, the cell where you will enter the formula to calculate the retail selling price of the first item.
Type =B5*(1+C5) and view the formula and colored cell borders on the screen.
Click Enter to the left of Formula Bar and view the formula.
Similarly click F5, enter formula =D5-D5*E5 and click G5, enter formula =(F5-B5)/F5.
AutoFill the formulas

18. Organizing Worksheets

19. Formatting
Formatting accentuates and draws attention to meaningful portions of a worksheet

20. Ranges and their selection
A range is a rectangular group of cells in a worksheet
Can be one cell; may be entire worksheet
Ranges can be contiguous(together) or noncontiguous (not together)
A contiguous range is single rectangular block of cells Example A4:I4 covers all cells between A4 and I4
For selecting the range for Contiguous cells
Click and hold left mouse button and drag from beginning of range to end
Select first cell, then hold the Shift key while clicking the last cell
A non-contiguous range consists of two or more separate non-adjacent ranges
For selecting the range for Non-Contiguous cells
Select the first range of cells then holding on to the CTRL key select the second Range of cells.

21. Example
Format cell ranges B5 to B7, D5 to D7 and F5 to F7 as Currency with 2 decimal places
Format cell ranges C5 to C7, E5 to E7 and G5 to G7 as Number with 2 decimal places.

22. Inserting and deleting Rows and Columns
The Insert command offers
several techniques to insert
rows, columns, and cells
The Delete command offers
several techniques to remove

23. Adjusting columns and rows
By dragging the column/row border
Double click on column/row border
Format option in Home ribbon.

24. Hiding and unhiding
Hiding a column or row prevents it from displaying and printing
Unhiding a column or row returns it to view
Unhiding a column or row returns it to view. Select the columns or rows surrounding the hidden area and issue the Format command.

25. Example For example, you want to unhide column C.
Place your mouse pointer in the column header and drag select to highlight columns B and D.
Right click on the selected columns.
Choose Unhide from the menu.
The hidden column and the column letter will be visible.