Presentation is loading. Please wait.

Presentation is loading. Please wait.

1.

Published byKelley Stevenson Modified over 6 years ago

Similar presentations

Presentation on theme: "1."— Presentation transcript:

1 1

2 Office of Extramural Programs, CSREES-USDA
2008 CSREES Administrative Officers Conference Session #62, May 7, 2008, 1:00 pm – 2:15 pm Savannah, Georgia 1994 Tribal College Endowment Interest By Barry Sims, Staff Accountant, Oversight Section, and Kenneth Keys, Team Leader, Financial Management Section Office of Extramural Programs, CSREES-USDA 2

3 Financial Status Reports
Each 1994 Land-Grant Institution (LGI) is required to submit an SF-269, Financial Status Report (FSR) to account for the Tribal College Endowment Fund interest which it receives. This report should be sent to the Oversight Section (OS) 90 days after September 30th of every year (i.e., December 31st). An Office of Extramural Programs (OEP) staff member will review the FSR to verify that it is completed correctly and contains all required information and signatures. The staff member will contact the 1994 LGI if corrections are needed. If there are no corrections needed, the staff member will reconcile the FSR. Approved 3

4 There are two Financial Status Report forms (SF 269) available:
The 269 (Long Form) The 269a (Short Form) 4

5 Helpful Hints Double check to make sure the FSR is completed correctly and contains all required information and signatures. Have a copy available of the Notice of Award, for this program (for reference purposes). Have copies of the last reported Financial Status Report (to refer to), if not a new grant. If new, this would be the 1st report. 5

6 1994s and Grants Management Breakout Session #62 Wednesday, May 7, 2008, 1:00-2:15 PM 2008 CSREES Administrative Officers’ Conference On March 15, 2007, One Apple College (a 1994 LGI) received the FY 2007 Distribution Letter (for 1994 LGI Endowment Interest) from the CSREES Oversight Section. One Apple College was awarded $45,238 for the assigned Award No Since there is no time limitation for the expenditure of these funds, institutions are required to report (via an SF-269) annually by December 31st for the previous Federal fiscal year until funds are fully expended. Each fiscal year distribution requires a separate SF-269. During FY 2007, the university expended $25,008.99; during FY 2008, the college expended an additional $5,010.00; and during FY 2009, the college expended an additional $15, (the remaining funds). Joseph Doe, the business officer at 1994 University, completed the reports on December 15, 2007; December 10, 2008; and April 21, 2009. The university address is 101 Main Street; Your City, Your State The College EIN is Joseph Doe’s number is ext The recipient account number for this award is Please complete the interim SF-269, Financial Status Report, for the periods ending September 30, 2007 and September 30, 2008, and the final SF-269, Financial Status Report, for this award. 6

7 Starting with Cell # 1 1. Federal Agency and Organizational Element to Which Report is Submitted: CSREES 7

8 The first number indicates the Federal fiscal year that the interest
2. Federal Grant or Other Identifying Number Assigned By Federal Agency (this number can be found on Line 3 on your Notice of Award) The first number indicates the Federal fiscal year that the interest was awarded, the next five is Financial Distribution Code, and the last five numbers is your institution’s CSREES payee code CSREES (1994 Endowment) 8

9 One Apple College 101 Main Street, Show Me, MD 12345
3. Recipient Organization (Name and complete address, including ZIP code) CSREES (1994 Endowment) One Apple College Main Street, Show Me, MD 12345 9

10 One Apple College 101 Main Street, Show Me, MD 12345
4. Employer Identification Number CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10

11 One Apple College 101 Main Street, Show Me, MD 12345
5. Recipient Account Number or Identifying Number This is a block for use by the recipient for identification and tracking purposes.. CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 11

12 One Apple College 101 Main Street, Show Me, MD 12345
6. Final Report “Yes” should be marked if this is the last report for the budget period with no unliquidated obligations, or the final closeout FSR. “NO” should be marked if this is not the final report for the budget period, or if the FSR contains unliquidated obligations, or is not the final closeout FSR. CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 12

13 One Apple College 101 Main Street, Show Me, MD 12345
Cash Accounting: CSREES 1994 LGIs who record obligations for goods and services to the general ledger when funds are actually disbursed are reporting on a “CASH” basis. Accrual Accounting: CSREES 1994 LGIs who record obligations to the ledger when they make an order for goods or services that will become owed under the CSREES grant program are reporting on a “ACCRUAL” basis. CSREES (1994Endowment) One Apple College 101 Main Street, Show Me, MD 12345 13

14 (Use Line 9 ‘Project Period’ from your Notice of Award)
8. Funding/Grant Period (Use Line 9 ‘Project Period’ from your Notice of Award) CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 14

15 9. Period Covered by this Report
CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2006 09/30/2007 15

16 Column II (Sec. 10, Line a) The “THIS PERIOD” column should only have expenses reported for the budget period covered in section 9. CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/01/2006 09/30/2007 10/1/2006 9/30/2007 25,008.99 16

17 Column III (Sec. 10, Line a) The “Cumulative Section” is a collective account of all expenditures for the entire “Funding Period” CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2006 09/30/2007 25,008.99 25,008.99 17

18 Rebates and Refunds (Sec. 10, Line b)
Usually zero but occasionally a 1994 LGI will have a rebate or refund for the project. For this award it will be zero. CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2006 09/30/2007 25,008.99 25,008.99 18

19 Rebates and refunds should be reported here under “This Period”.
Column II (Sec. 10, Line b) Rebates and refunds should be reported here under “This Period”. CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2006 09/30/2007 25,008.99 25,008.99 0.00 19

20 Total of refunds and rebates should be reported by
Column III (Sec. 10, Line b) Total of refunds and rebates should be reported by the 1994 LGI in the “Cumulative Sections”. CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2006 09/30/2007 25,008.99 25,008.99 0.00 0.00 20

21 Endowment Interest does not generate program income so this should be zero
Column II (Sec. 10, Line c) CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2006 09/30/2007 25,008.99 25,008.99 0.00 0.00 0.00 21

22 1994 LGI should show total of all Program Income under
“Cumulative Sections “ Column III (Sec. 10, Line c) CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2006 09/30/2007 25,008.99 25,008.99 0.00 0.00 0.00 0.00 22

23 Net Outlays Column II (Sec. 10, Line d) CSREES
(1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2006 09/30/2007 25,008.99 25,008.99 0.00 0.00 0.00 0.00 25,008.99 23

24 Column III (Sec. 10, Line d) Subtract Line b & c from Line a in Column III to arrive at the Cumulative ‘Net Outlays’ CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2006 09/30/2007 25,008.99 25,008.99 0.00 0.00 0.00 0.00 25,008.99 25,008.99 24

25 Recipient Share of Outlays Section 10, Line e through i
This is not used for endowment interest. 25,008.99 25,008.99 0.00 0.00 0.00 0.00 0.00 25

26 Column II & III (Sec. 10, Line j)
Subtract Line i from Line d in Column III to arrive at the federal share of ‘Net Outlays’ 25,008.99 25,008.99 0.00 0.00 0.00 0.00 0.00 25,008.99 25,008.99 26

27 Unliquidated Obligations Column II & III (Sec. 10, Line k)
1994 LGI should list any expenses incurred for which they used endowment interest but for which they have not yet been billed. (These are expenses owed by the 1994 LGI for program related goods and services that have not been paid) Unliquidated Obligations Column II & III (Sec. 10, Line k) 0.00 25,008.99 25,008.99 0.00 0.00 0.00 0.00 0.00 25,008.99 25,008.99 0.00 27

28 Column II & III (Sec. 10, Line L)
1994 LGI should list the amount of funds they are responsible for paying towards outstanding unliquidated obligations under “Recipient’s Share”, if there are any. 0.00 25,008.99 25,008.99 0.00 0.00 0.00 0.00 0.00 25,008.99 25,008.99 28

29 Column II & III (Sec. 10, Line m)
1994 LGI should list the amount of funds charged to the endowment interest for any “unliquided obligations” charged as “Federal Share”. Column II & III (Sec. 10, Line m) 0.00 25,008.99 25,008.99 0.00 0.00 0.00 0.00 0.00 25,008.99 25,008.99 29

30 Column II & III (Sec. 10, Line n)
Add the Federal Share from Line j and Line m for the “Total Federal Share” on Line n. Unliquidated obligations incurred in a budget period must be charged or counted against the budget period in which they accrued. No Final FSR is accepted with unliquidated obligations Column II & III (Sec. 10, Line n) 0.00 25,008.99 25,008.99 0.00 0.00 0.00 0.00 0.00 25,008.99 25,008.99 25,008.99 30

31 Federal Funds Authorized Column II & III (Sec. 10, Line o)
1994 LGI should list “Total Federal Funds” available for this budget period here. (Found on Item 16 in the Notice of Award) 0.00 25,008.99 25,008.99 0.00 0.00 0.00 0.00 0.00 25,008.99 25,008.99 25,008.99 45,238.00 31

32 - Unobligated Balance Column II & III (Sec. 10, Line p)
Subtract Line n from Line o to find the Unobligated balance (45, – 25,008.99= 20,229.01) 0.00 25,008.99 25,008.99 0.00 0.00 0.00 0.00 0.00 25,008.99 25,008.99 - 25,008.99 45,238.00 32 20,229.01

33 Joseph Doe, Business Officer (999) 999-9999
Section 12 Any special comments to the FSR will be noted here by the 1994 LGI. (e.g.- if they had any unliquidated obligations reported- they might comment here.) Joseph Doe, Business Officer (999) December 15, 2007 33

34 Joseph Doe, Business Officer (999) 999-9999
Certification Section should be completely filled out by the 1994 LGI. Section 13 Joseph Doe, Business Officer (999) December 15, 2007 34

35 Special Note: Each 1994 LGI must submit a ‘FINAL’ FSR for this budget period with no unliquidated obligations before the OS can accept the FSR for this reporting period as “Final”. 35

36 Previously Reported Section 10, Column I, Line a CSREES
As a “Cumulative Report, since this is the second year FSR, 1994 LGI should report all first year expenditures on this FSR under “Previously Reported” Verify what is being reported (by comparing Line A “Total Outlays” on this report against the first yr Final FSR Line N, Col. III “Total Federal Share”) CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2007 09/30/2008 Add Previous Year here 25,008.99 36

37 Column II (Sec. 10, Line a) CSREES
1994 LGI is required to report current year expenditures for the second year under “ This Period”. Which should reflect the budget period in section 9. CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2007 09/30/2008 25,008.99 5,010.00 37

38 Column III (Sec. 10, Line a) Add Line a, Column I and Column II to verify the balance recorded in Column III. (25, , = 30,018.99) CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2007 09/30/2008 25,008.99 5,010.00 30,018.99 38

39 Column III (Sec. 10, Line d) Subtract Line b & c from Line a in Column III to arrive at the Cumulative ‘Net Outlays’ CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2007 09/30/2008 25,008.99 5,010.00 30,018.99 0.00 0.00 0.00 0.00 0.00 0.00 25,008.99 5,010.00 30,018.99 39

40 Section 10, Line e through i
This is not used for endowment interest. 25,008.99 5,010.00 30,018.99 0.00 0.00 0.00 0.00 0.00 40

41 Column III (Sec. 10, Line j) Subtract Line i from Line d in Column III to arrive at the federal share of ‘Net Outlays’ 25,008.99 5,010.00 30,018.99 0.00 0.00 0.00 0.00 0.00 25,008.99 5,010.00 30,018.99 41

42 + Column III (Sec. 10, Line n)
Add the Federal Share from Line j and Line m for the Total Federal Share for the second year 25,008.99 5,010.00 30,018.99 0.00 0.00 0.00 0.00 0.00 + 25,008.99 40,000.00 30,018.99 0.00 0.00 0.00 30,018.99 42

43 - Column III (Sec. 10, Line p) (45238.00 – 30,018.99 = 15,219.01)
Subtract Line n from Line o to find the ‘Unobligated Balance’ ( – 30, = 15,219.01) 25,008.99 5,010.00 30,018.99 0.00 0.00 0.00 0.00 0.00 25,008.99 5,010.00 30,018.99 0.00 0.00 0.00 - 30,018.99 45,238.00 43 15,219.01

44 One Apple College 101 Main Street, Show Me, MD 12345
As a “Cumulative Report”, since this is the third year FSR, 1994 LGI should report all first & second year expenditures on this FSR under “Previously Reported” Previously Reported Section 10, Column I, Line a Verify what is being reported by comparing Line A “Total Outlays” on this report against the first & second yr Final FSR Line N, Col. III “Total Federal Share” CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2008 09/30/2009 Add Previous Years here 30,018.99 44

45 Column II (Sec. 10, Line a) CSREES
1994 LGI is required to report current year expenditures for the third year under “This Period”. This should reflect the budget period in section 9. CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2008 09/30/2009 30,018.99 15,219.01 45

46 Column III (Sec. 10, Line a) Add Line a, Column I and Column II to verify the balance recorded in Column III. (30, , = 45,238.00) CSREES (1994 Endowment) 9 One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2008 09/30/2009 30,018.99 15,219.01 45,238.00 46

47 Column III (Sec. 10, Line d) Subtract Line b & c from Line a in Column III to arrive at the Cumulative ‘Net Outlays’ CSREES (1994 Endowment) One Apple College 101 Main Street, Show Me, MD 12345 10/1/2006 09/30/2007 10/1/2008 09/30/2009 30,018.99 15,219.01 45,238.00 0.00 0.00 0.00 0.00 0.00 0.00 30,018.99 15,219.01 45,238.00 47

48 - Column III (Sec. 10, Line p) (45,238.00 – 45,238.00 = 0.00) 0.00
Subtract Line n from Line o to find the ‘Unobligated Balance’ (45, – 45, = 0.00) 30,018.99 15,219.01 45,238.00 0.00 0.00 0.00 0.00 0.00 30,018.99 15,219.01 45,238.00 0.00 0.00 0.00 - 45,238.00 45,238.00 0.00 48

49 49

Download ppt "1."

Similar presentations

FINANCIAL REPORTING & USING HHS PAYMENT MANAGEMENT SYSTEM.

FINANCIAL REPORTING & USING HHS PAYMENT MANAGEMENT SYSTEM.
Major changes between the SF-269-A and SF-425 Federal Transit Administration.

Major changes between the SF-269-A and SF-425 Federal Transit Administration.
Documenting Expenses & In-Kind Contributions. 2 Donations that Aren ’ t Dollars: In-Kind Contributions Session Objectives: Have participants understand:

Documenting Expenses & In-Kind Contributions. 2 Donations that Aren ’ t Dollars: In-Kind Contributions Session Objectives: Have participants understand:
Documenting Cash and In-Kind Match 12014 Project Director Training & Annual Meeting.

Documenting Cash and In-Kind Match Project Director Training & Annual Meeting.
National Park Service Financial Assistance Guidance Review of the SF-425.

National Park Service Financial Assistance Guidance Review of the SF-425.
Financial Reporting Financial Reporting- 9130 Reporting Accountability and Grants Management: Connecting the Dots U.S. Department of Labor, ETA, Region.

Financial Reporting Financial Reporting Reporting Accountability and Grants Management: Connecting the Dots U.S. Department of Labor, ETA, Region.
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT OF 2006 (FFATA)

FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT OF 2006 (FFATA)
Round Robin: Closing Out Your CNCS Grants

Round Robin: Closing Out Your CNCS Grants
Federal Financial Reporting (Standard Form SF-425) How to Complete the SF-425 for the Per Diem, Special Needs, TIP, and Capital Grant Awards VA Homeless.

Federal Financial Reporting (Standard Form SF-425) How to Complete the SF-425 for the Per Diem, Special Needs, TIP, and Capital Grant Awards VA Homeless.
Adult Education and Family Literacy Act Financial Reporting.

Adult Education and Family Literacy Act Financial Reporting.
Lessons from the Front Lines: Streamlining Grants Management Pew Fund Capacity Building Workshop Presented by: Helen Fox, Manager Your Part time Controller.

Lessons from the Front Lines: Streamlining Grants Management Pew Fund Capacity Building Workshop Presented by: Helen Fox, Manager Your Part time Controller.
A Fiscal Overview of Grants Illinois Association of School Business Officials Educational Support Professionals’ Conference Presented by: Tim Imler.

A Fiscal Overview of Grants Illinois Association of School Business Officials Educational Support Professionals’ Conference Presented by: Tim Imler.
Financial Form SF-425 Independent Living Unit Rehabilitation Services Administration Office of Special Education and Rehabilitative Services (OSERS) 1.

Financial Form SF-425 Independent Living Unit Rehabilitation Services Administration Office of Special Education and Rehabilitative Services (OSERS) 1.
Health Center Planning Grants: An Overview of Final Reporting Requirements & Grants Close Out Avni Shridharani, MHS Senior Advisor Bureau of Primary Health.

Health Center Planning Grants: An Overview of Final Reporting Requirements & Grants Close Out Avni Shridharani, MHS Senior Advisor Bureau of Primary Health.
International Trade Administration 2011 Training Material Presented by: Janet Johnson Russell and Donald Gooding September 27, 2011.

International Trade Administration 2011 Training Material Presented by: Janet Johnson Russell and Donald Gooding September 27, 2011.
WIA ON-LINE FINANCIAL REPORTING ETA FORM 9130. This workshop reviews the procedures for submitting the DOL-WIA Financial Report ETA-9130. ON-LINE FINANCIAL.

WIA ON-LINE FINANCIAL REPORTING ETA FORM This workshop reviews the procedures for submitting the DOL-WIA Financial Report ETA ON-LINE FINANCIAL.
WIA Closeout Handbook Presented by: Dave Rexius, EDD April Eales, EDD.

WIA Closeout Handbook Presented by: Dave Rexius, EDD April Eales, EDD.
Reporting on the Federal Financial Report “SF-425” Presented by HOMELESS GRANT AND PER DIEM PROGRAM and The Financial Service Center 1.

Reporting on the Federal Financial Report “SF-425” Presented by HOMELESS GRANT AND PER DIEM PROGRAM and The Financial Service Center 1.
Basic Financial Reporting Carol A. Langguth Division Director Duane Alphs Team Leader Awards Management Division Office of Grants & Financial Management.

Basic Financial Reporting Carol A. Langguth Division Director Duane Alphs Team Leader Awards Management Division Office of Grants & Financial Management.
Subaward and Executive Compensation  Requires prime recipients to report on first- tier subawards of $25K or more.  Requires prime recipients to report.

Subaward and Executive Compensation  Requires prime recipients to report on first- tier subawards of $25K or more.  Requires prime recipients to report.

Similar presentations

Ads by Google