1. AMS WMC and AMS Annual Conferences
Track Chairs: How to Assign Submissions to PC Members/Reviewers in EasyChair
AMS WMC and AMS Annual Conferences

2. Contents Managing Your Track
Assigning Submissions to PC Members/Reviewers
Monitoring the Progress of PC Members/Reviewers
Making Decisions as a Track Chair

3. Log in to EasyChair https://easychair.org/account/signin.cgi
EasyChair account setup instructions are located at AMS-web.org under the “help” tab in the menu at the top of the page.

4. EasyChair Navigation
“Submissions” tab - allows authors to submit papers and track status. All of your papers are listed here.
“Reviews” tab - allows you to see progress of reviews for which you have responsibility.
“Status” tab – allows you to track progress on paper submissions and entering decisions; provides an instant overview of progress at any given time.
“Assignment” tab - facilitates paper assignments to PC members/reviewers.
“PC” tab – allows you to see when and if a PC member/reviewer has logged in.
“Events” tab - displays a listing of events.
“ ” tab - stores all and allows you to send group s.
“Administration” tab - provides access to key functions.
“WMC_20 Canterbury” tab - allows templates to be modified, among other things. The tab will list the specific conference you’ve selected.
“Support” tab - gives a link to the help desk.
“News” tab – provides news about EasyChair.
“EasyChair” tab - allows you to access any conference for which you have logged in and information about EasyChair.

5. Managing PC Members/Reviewers in Your Track
We got here by clicking the “Assignment” tab
Click on “Interactive Assignment.”

6. Managing PC Members/Reviewers in Your Track
The “Interactive Assignment” webpage will list all PC members/reviewers.
Clicking on the parentheses by a PC member/reviewer’s name assigns and unassigns papers.

7. Assigning Submissions to PC Members/Reviewers
Clicking by one’s name places a “1” in the first column, assigning a PC member/reviewer his or her first paper to review. A “2,” for example, would mean two reviews assigned. A number in the second column indicates how many reviews have been completed.
When finished, click on “Send Assignment.” Then inform reviewers by using the template that appears.

8. Assigning Submissions to PC Members/Reviewers
Complete the “Assignment Notification” and click “Send to PC members.”
Select who will receive the assignment

9. Assigning Submissions to PC Members/Reviewers
Clicking the “status” tab will take you to the review monitoring page
Once you send assignments your PC Members, they can now login and review the manuscript

10. Monitoring the Progress of PC Members/Reviewers

11. Monitoring the Progress of PC Members/Reviewers
We are in the “Status” tab
The status tab gives you an overview of the current status of all papers in your track.
To view detailed information about a specific submission, click on the “submission” tab

12. Monitoring the Progress of PC Members/Reviewers
We are in the “Submissions” tab
Here you can access detailed information about each submission.
Click on the Blue “I” for more information about each submission in your track

13. Monitoring the Progress of PC Members/Reviewers
Use this menu to interact with a specific submission
To get here we clicked on the Blue “I” located to the right of a paper when on the “submissions” tab page. – look at previous slide for illustration

14. Checking Reviews & Comments

15. Checking Reviews & Comments
We are in the “Status” tab
Clicking the paper title will give you access to the reviews and comments for that specific submission

16. Checking Review Status
We got here by clicking the submission title on the “Status” page
You can change decisions and see individual reviews from this page

17. Notifying Authors
Easy Chair uses the term “SuperChair” to refer to conference/congress program chairpersons. Track Chairs are not SuperChairs. Conference Program Chairs or the VP of programs authorizes the release of official Accept/Reject notices through the EasyChair system ONLY after all track chairs have entered their accept/reject decisions for each submission. Thus, track chairs Do not send the formal notifications of accept/reject, which are sent through the system. As a track chair, you do not have SuperChair capabilities.
Track chairs may informally communicate the likely acceptance outside of using EasyChair (if an author inquiry arrives) if allowed to do so by super chairs.
From time to time, a track chair may get a request for a letter on official university stationary. Track chairs may send a letter on their school stationary to anyone requesting a formal acceptance letter (following the reception of an official acceptance from EasyChair). Templates for acceptance, rejection and reviewer thanks are available in the timeline document.
Remember to thank your PC members/reviewers.