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Workforce Administration Scenario Overview

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Presentation on theme: "Workforce Administration Scenario Overview"— Presentation transcript:

1 Workforce Administration Scenario Overview
Administering People Master Data Click process chevrons for details Maintaining HR Structures Managing Personnel Events Administering Personnel File Scenario Explorer Scenario Description Open Legend The Workforce Administration business scenario is designed to efficiently manage and execute all employee-related tasks. Depending on the solution scope you require, there are two approaches to deal with personnel data: People Master Data Management is the lean way to administer basic master data for your employees and service agents. These personnel can be staffed to projects and record their working times using Employee Self-Services. Personnel Administration enables you to maintain the full set of employee- and employment-related data according to country-specific regulations. You can manage personnel events such as hiring employees, transferring them within your company or terminating relationships with employees. You can access Personnel Files to administer personal and organizational employee data, as well as data related to the employment. Scenario/Processes Business Value Scenario Flow Further Information The following business roles are involved in this scenario: HR Administrator Employee Line Manager

2 Workforce Administration Scenario Overview
Administering People Master Data Click process chevrons for details Maintaining HR Structures Managing Personnel Events Administering Personnel File Scenario Explorer Scenario Description Legend Open Legend Close Legend The Workforce Administration business scenario is designed to efficiently manage and execute all employee-related tasks. Depending on the solution scope you require, there are two approaches to deal with personnel data: People Master Data Management is the lean way to administer basic master data for your employees and service agents. These personnel can be staffed to projects and record their working times using Employee Self-Services. Personnel Administration enables you to maintain the full set of employee- and employment-related data according to country-specific regulations. You can manage personnel events such as hiring employees, transferring them within your company or terminating relationships with employees. You can access Personnel Files to administer personal and organizational employee data, as well as data related to the employment. Process mainly driven by the user Process mainly driven by the system Manual process not supported by the system Process that communicates with third-party software (mouse-over for details) Process with relevance to Financials Related scenario Info button with more information Scenario/Processes Business Value Scenario Flow Further Information The following business roles are involved in this scenario: HR Administrator Employee Line Manager <Role Name> <Role Name> <Role Name>

3 Workforce Administration Process Details: Maintaining HR Structures
Administering People Master Data Click process chevrons for details X Maintaining HR Structures Managing Personnel Events Administering Personnel File Maintain HR structures i Scenario Explorer Process Description Further Information The Maintaining HR Structures business process enables you to administer the operational and organizational structure of your company. This structure determines the reporting lines and is used to identify the responsible line managers, for example, for approval processes. Additionally, you can set up a job catalog describing the potential roles of your employees and also maintain business residence data. Performed by HR Administrator Scenario/Processes Business Value In the Work Center Organizational Management Scenario Flow Further Information See also Organizational Data Requirements for Human Resources

4 Workforce Administration Process Details: Managing Personnel Events
Administering People Master Data Click process chevrons for details X Managing Personnel Events – Hire Employee Maintaining HR Structures Administering Personnel File Enter personal information Maintain employment data Attach documents Maintain user and authorizations i i i i Click here to display process variants Scenario Explorer Process Description Further Information The Managing Personnel Events business process enables you to manage personnel events such as hiring employees transferring them within your company or terminating relationships with employees. The entire history of an employee’s personnel events is available in the personnel file. Performed by HR Administrator Scenario/Processes Business Value In the Work Center Organizational Management Scenario Flow Further Information See also Organizational Data Requirements for Human Resources

5 Workforce Administration Process Details: Managing Personnel Events
Administering People Master Data Click process chevrons for details X Managing Personnel Events – Hire Employee Maintaining HR Structures Administering Personnel File Enter personal information Maintain employment data Attach documents Maintain user and authorizations i i i i Click here to hide process variants Hiring Service Agent as Employee Rehiring Employee Terminating Relationship with Employee Transferring Employee i i i i Scenario Explorer Process Description Further Information The Managing Personnel Events business process enables you to manage personnel events such as hiring employees transferring them within your company or terminating relationships with employees. The entire history of an employee’s personnel events is available in the personnel file. Performed by HR Administrator Scenario/Processes Business Value In the Work Center Organizational Management Scenario Flow Further Information See also Organizational Data Requirements for Human Resources

6 Workforce Administration Process Details: Administering Personnel File
Administering People Master Data Click process chevrons for details X Administering Personnel File Maintaining HR Structures Managing Personnel Events Administer Personnel File centrally Maintain employee data de-centrally i i Scenario Explorer Process Description Further Information The Administering Personnel File business process enables you to centrally maintain employee- and employment-related data according to country-specific regulations in an employee’s personnel file. Employee data such as private contact data, biographical data or payment information can also be maintained de-centrally by the employee or line manager using Employee Self-Services and Employee Self-Services on Behalf, respectively. Performed by HR Administrator, Employee, Line Manager Scenario/Processes In the Work Centers Personnel Administration Home : Employee Self-Services Managing My Area: Employee Self-Services on Behalf Business Value Scenario Flow Further Information See also Self-Services Overview

7 Workforce Administration Process Details: Administering People Master Data
X Maintain basic master data for employees or service agents Maintain user data for employees or service agents Click process chevrons for details i i Maintaining HR Structures Managing Personnel Events Administering Personnel File Scenario Explorer Process Description Further Information The Administering People Master Data business process enables the HR administrator to maintain employee data such as private contact data and biographical data. The organization assignment can also be maintained. Optionally, you can also maintain system user data for employees or service agents. Performed by HR Administrator Scenario/Processes Business Value In the Work Center Business Partner Data Scenario Flow Further Information See also Quick Guide for Employees The Personnel File

8 Workforce Administration Business Value
Prepare Manage Administer Maintain HR Structures Hire Employee or Service Agent Transfer Employee Terminate Relationship with Employee Maintain Personnel File Centrally Maintain Employee Data De-centrally Scenario Explorer Overview Key Benefits Simplify HR processes and manage your people more efficiently Empower line management & employees and increase overall efficiency through self- services (address changes, time recording, purchase requests, and expense reports) Manage constant change such as regulatory compliance or organizational restructuring For midsize companies who want to manage their workforce efficiently. This scenario enables maintenance of the full set of employee- and employment-related data according to country-specific regulations. You can manage personnel events such as hiring employees, transferring them within your company or terminating the relationship with an employee. SAP Business ByDesign helps efficiently manage the entire employee lifecycle: From setting up HR data, managing personnel events to termination of the relationship with an employee or third- party service agent. Scenario/Processes Business Value Scenario Flow Further Information

9 Workforce Administration Scenario Flow Variant: People Master Data Management
User and Access Management Organizational Management Business Partner Data Maintaining HR Structures Order-to-Cash (Project-Based Services) Scenario Explorer Expense Reimbursement Management Resource Management Scenario/Processes Administering People Master Data Project Management Business Value Scenario Flow Legend & Variants Variants of the Scenario: Further Information People Master Data Management Personnel Administration Process mainly driven by the user Related scenarios Work center in which process is performed Work Center Business document flow

10 Workforce Administration Scenario Flow Variant: Personnel Administration
User and Access Management Organizational Management Personnel Administration Personnel Administration Employee Self-Services Maintaining HR Structures Managing Personnel Events Administering Personnel File Resource Management Payroll Services Scenario Explorer Time and Labor Management Project Management Scenario/Processes Business Value Order-to-Cash (Project-Based Services) Scenario Flow Legend & Variants Variants of the Scenario: Further Information People Master Data Management Personnel Administration Process mainly driven by the user Related scenarios Work center in which process is performed Work Center Business document flow

11 Workforce Administration Further Information
Scenario Explorer Do you want to try it out? Do you need more information? Do you want to discuss with others? Self-Enablement Systems If you want to try out the business scenario, click here.* More Details SAP provides a complete product documentation, covering all aspects of the business scenario. For more details, click here. Forum Get in touch with experts to discuss your specific requirements. To enter the community, click here.* Scenario/Processes Business Value Scenario Flow V WIKI In addition to the product documentation, SAP provides Wikis that describe additional aspects of SAP Business ByDesign. To access the WIKI, click here.* Further Information * Note that to access the links above you need to have a user in SAP Business Center. If you cannot access the page directly and if you are using Microsoft Internet Explorer®, please check


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