1. Computer Skills-1 4800150-2 Chapter 9: Microsoft Word 2010 1435/1436
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Chapter 9: Microsoft Word 2010
Department of Computer Science
Foundation Year Program
Umm Alqura University, Makkah

2. Lesson 4 Learning Objectives At the completion of this lesson, students should understand how to:
Switch between different views in a document
Adjust page margins settings
Set paragraph alignment, indentation, and spacing
Change tab settings
Add page numbers to a document
Create headers and footers
Change page orientation

3. Document Views Tab Print Layout Full Reading Screen Web Layout Outline
Draft
Default View

4. Print Layout View vs. Print Preview
Print layout view shows the document as it would be printed as well as allow editing changes to be made to the document.
Print Preview
Can only view how document will look printed. Can’t edit document.

5. Margins Defined

6. Adjust top and bottom margins by dragging on the vertical ruler.
Adjust margins by clicking on Page Layout and clicking on Margins
Adjust left and right margins by dragging on the horizontal ruler.
Page Margins
Appears as a double-headed arrow when positioned over margin on Ruler.

7. Page Margins Continued
Word 2010
Defaults
at one inch (1”)
for
Top, Bottom
Left, & Right
Margins

8. Click either the Margins drop-down menu or the Page Layout Launcher to see the Page Setup dialog box.
Note: Can change margins for whole document or section.
Custom Page Margins

9. Rulers Displayed in Print Layout View
Horizontal ruler.
Vertical ruler.
Mouse pointers appear as double-headed arrows when positioned over margin on ruler.

10. Adjust top and bottom margins by dragging on the vertical ruler.
Adjust margins by clicking on Page Layout and clicking on Margins
Adjust left and right margins by dragging on the horizontal ruler.
To change margins move the double-headed arrow on Vertical & Horizontal Rulers
Page Margins

11. Items on Horizontal Ruler Explained
Read ScreenTip before dragging anything on the Ruler.
To change the margin, drag the double-headed arrow
First Line Indent
Hanging Indent
Indicates a left tab
Indicates indents
Left indent
Right indent
Items on Horizontal Ruler Explained
Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

12. Items on Horizontal Ruler Explained
Hold Alt key while dragging the margins on the ruler to display margin measurements in a ScreenTip.
Items on Horizontal Ruler Explained

13. Custom Page Margins Notice: All margins have a different setting.
Did you know that typically a 1.5” left margin is used when the document will be bound on the left side? The extra .5” allows for binding (or hole punches).
Custom Page Margins

14. Aligning Text in a Document
Horizontal Alignment
Aligning Text in a Document
Launch Paragraph dialog box
Left
Ctrl+ L
Right
Ctrl + R
Center
Ctrl + E
Justify Ctrl + J

15. Aligning Text in a Document
Vertical Alignment
The only place to change vertical alignment is in the Layout tab in the Page Setup dialog box.

16. Discuss
What vertical alignment option should be selected to align text at the bottom of the document?
Bottom

17. Indentation Defined Home Tab Paragraph Group Decrease List Level
Indentations
Home Tab
Paragraph Group
Decrease List Level
Increase List Level

18. Text Indentation Hanging Indent Change Indents Either way Left indent
near left margin
Hanging
Indent
Right
First
Line
Change Indents
Either way
Text Indentation

19. Paragraph Spacing Hot Keys Ctrl + 1: Single spacing
Ctrl + 2: Double spacing
Ctrl + 1.5: 1.5 spacing

20. Change default spacing in Change Styles Command from Home tab
Paragraph Spacing

21. Lesson 4 Learning Objectives At the completion of this lesson, students should understand how to:
Switch between different views in a document
Adjust page margins settings
Set paragraph alignment, indentation, and spacing
Change tab settings
Add page numbers to a document
Create headers and footers
Change page orientation

22. Paragraphs Enter Pressing Enter places a hard return in a document.
Only Enter to force a line ending (such as with address lines) or at the end of a paragraph. (A forced enter is commonly called a hard return.)
Enter
Pressing Enter places a hard return in a document.
Soft return automatically wraps line endings.
Paragraph symbols indicate hard returns.

23. Show/Hide Command
Non-printing character

24. With word wrap, should you decide to make your font smaller or larger, the text will automatically adjust to the best line ending.

25. Century Gothic 20 point Franklin Gothic Bold 24 point
Notice line endings.
Font is different
Font size is different
Lines wrapped automatically to accommodate changes
Soft Return
A raised dot indicates a space between words. If lines wrap, the raised dot appears at the end of the line.
Franklin Gothic Bold
24 point
Notice line endings.
Except for short lines or at the end of paragraphs.

26. Click on File and select Options to display the Word Options dialog box.

27. Tabs show up on Ruler.
Left tab at .63”
Note:
Alt key + click on tab gives measurement on Ruler.

28. Setting Tabs
At the Paragraph dialog box click on the Tabs button
5 Types

29. Setting Tabs Tab markers—symbols on rulers that indicate tab stops.
Left tab
Right Tab
Center Tab
Decimal Tab
Bar Tab
Tabs shown on the Ruler and in the Tabs dialog box.
See next page for explanation of a bar tab.

30. Clearing or Deleting Tabs
Left tab
Right Tab
Center Tab
Decimal Tab
Bar Tab
Delete tab by dragging the tab stop off the Ruler and down into the document area
Move tab by dragging tab stop to a new position on the Ruler
Edit tab by double clicking tab stop on the Ruler
Clear tabs from Tabs dialog box. Clear one or Clear All tab stops

31. Leader Tabs
4 Options for Leaders
Dot
Dash
Underline

32. Inserting Page Numbers
Tab
Page numbers aid in keeping keep printed pages in sequential order.
Page numbers can be placed in various locations on a page—top, bottom, right, left, center, etc.

33. See choices

34. Can also insert Page Number from the Header and Footer Tools tab when editing a header or footer.

35. Header area
The Header & Footer Tools command is activated from the Insert menu.
To edit a header or footer in your document, just click in the header area or the footer area.

36. Notice Show Document Text is Checked.
Typing area (document area) appears faded or grayed out when a header or footer is being edited.
To type in typing area, just double click in it.

37. Click to Change Header/Footer options
Different First Page
Different Odd & even Pages
Show Document Text

38. Press “F” to jump to Filename Place check beside Path Click OK
Standard Footer for Class Documents
Remember to create a main folder to store all of your work. It should be named your last name, your first name and MSITA. Ex. Doe Jane MISTA
Create a footer that shows both the filename and path. This is especially useful in class when multiple users are printing to a network printer.
Insert Footer
Edit Footer
Click on Quick Parts
Click on Field
Press “F” to jump to Filename
Place check beside Path
Click OK

39. Switching Page Orientation
Standard
Paper Size
8.5” x 11”
Portrait
Orientation
Standard
Paper Size
11” x 8.5”
Landscape
Orientation

40. Click on the View tab to Zoom to a different view size.
Example shown is 100%.
The next slide shows Whole page selected.
Zoom slider also changes view size.

41. This slide shows Whole page selected.
View size is 53%