1. Asset management for real property
Renee Opatz, Michael Isun & Matt George
Pierce County Planning & Public Works
May 9th, APWA Asset Management Brown Bag

2. Real Property Management
In 2015, the Public Works Management Leadership Team identified real property management as an issue across Public Works.
They assembled a Strategic Initiative Team to find solutions for managing Real Property.
The Strategic Initiative Team includes:
Brian Stacy County Engineer, Office of County Engineer
Karl Imlig Wastewater Utility Manager, Sewer Division
Harold Smelt Engineering Manager, Surface Water Management
May 9th , 2017
APWA Asset Management Brown Bag
Slide 2

3. Strategic Initiative Team
The key deliverables of the Strategic Initiative Team are:
Consolidated property management database
PWD Real Property Management policy (ongoing)
Identify and prioritize additional policy or procedural needs (ongoing)
May 9th, 2017
APWA Asset Management Brown Bag
Slide 3

4. Strategic Initiative Team Effort (cont.)
The Strategic Initiative team partnered with a team of Public Works Asset Management Practitioners for technical assistance to ensure:
The correct data is collected for all parcels
Data is easily accessible to all PW staff across many platforms
We are able to quickly and accurately report our custody properties to the Exec each year.
Identify a database solution…
May 9th, 2017
APWA Asset Management Brown Bag
Slide 4

5. Asset Management Team Needs Assessment
The asset management practitioners reviewed the status of real property. They documented and defined the following requirements of an asset management system:
Defined key assets and attributes to manage property as an asset, including nomenclature and data structure.
ATR GIS parcel data integration is required to stop the duplication of parcel data across Public Works.
An enterprise database solution is necessary to build an effective property management program at both the division and department levels.
May 9th, 2017
APWA Asset Management Brown Bag
Slide 5

6. Asset Management Team Needs Assessment
They also identified the following opportunities to improve real property management throughout the department:
PPW practices not current with Pierce County Code §2.080 and § Required to “justify departmental retention of all land holdings annually.”
Customer service improvement opportunity—unclear who manages property in divisions. Customers shouldn’t need to know the inner workings of the department to connect to the right person.
May 9th, 2017
APWA Asset Management Brown Bag
Slide 6

7. Enterprise schema Field Name Alias Data Type Domain Name Domain Values
Domain Name
Domain Values
Notes
PROPERTY_ID
PROPERTY ID
TEXT, 20
UNIQUE VALUE
PARCEL NUMBER?
PARCEL_NUMBER
PARCEL NUMBER
TEXT, 10
ATR NUMBER
DEPARTMENT
TEXT, 50
DOMAIN
REALPROP_DEPT
PUBLIC WORKS REAL PROPERTY MANAGEMENT SHERIFF DEPARTMENT PARKS AND RECREATION
DIVISION
REALPROP_DIV
FERRY AND AIRPORTS ROAD OPERATIONS SWM SEWERS TRAFFIC OFFICE OF THE COUNTY ENGINEER
CONTACT_NAME
CONTACT NAME
NAME OF CONTACT
CONTACT_NUMBER
CONTACT NUMBER
PHONE NUMBER
OWNERSHIP
TEXT, 25
REALPROP_OWNER
COUNTY_OWNED RESTRICTED_COUNTY_OWNED TAX_TITLE LESSEE LEASER OTHER
DELIVERY_ADDRESS
DELIVERY ADDRESS
TEXT, 155
FROM PARCEL INFO
SITE_ADDRESS
SITE ADDRESS
LAND_ACRES
LAND ACRES
DOUBLE, PREC15, SCALE4
LAND_VALUE
LAND VALUE
LONG INT
IMPROVEMENT_VALUE
IMPROVEMENT VALUE
LANDUSE_DESCRIPTION
LANDUSE DESCRIPTION
RESOURCES
REALPROP_RESOURCE
YES NO
RESOURCE_TYPE
RESOURCE TYPE
REALPROP_RES_TYPE
TIMBER MINERAL OTHER
RESOURCE_VALUE
RESOURCE VALUE
REALPROP_RES_VALUE
ABOVE $25K BELOW $25K
AQUIRED_DATE
DATE PROPERTY WAS AQUIRED BY COUNTY
DATE
TAX_AREA_CODE
TAX AREA CODE
REALPROP_TAX_CODE
TOO MANY TO LIST
TAX_PAYER_NAME
TAX PAYER NAME
TEXT, 100
TAXABLE_VALUE
TAXABLE VALUE
USE_CODE
USE CODE
TEXT, 5
REALPROP_USE_CODE
LEGAL_DESCRIPTION
LEGAL DESCRIPTION
TEXT, 254
RETAINAGE_STATUS
DISPOSAL TYPE
REALPROP_RETAIN_CODE
RETAIN OR DISPOSE OF IN FUTURE
Enterprise schema

8. Enterprise Asset Management Database (EAM)
Why was EAM Selected?
Opportunity to join IT’s enterprise effort to transition Facilities Management and Parks departments to EAM for property management.
EAM is the only CMMS IT-approved tool that can fulfill the online mapping and Parcel GIS integration requirements identified.
Facilities Management uses EAM, which would streamline our annual reporting to justify retention.
EAM is asset management software that can help us track maintenance, operations, costs, condition, and preservation needs of our real property.
May 9th, 2017
APWA Asset Management Brown Bag
Slide 8

9. Implementation Timeline
In August of 2016 the Public Works management leadership team approved the Asset Management and Strategic Initiative proposal to purchase licenses and development time in EAM.
The proposal was submitted to Pierce County IT Governance board. It was accepted in December 2016.
Development is slated to begin June 2017.
May 9th, 2017
APWA Asset Management Brown Bag
Slide 9

10. Demonstration of Mapping Capabilities
May 9th, 2017
APWA Asset Management Brown Bag
Slide 10

11. Questions? Renee Opatz (253)798-4221 or renee.opatz@co.pierce.wa.us
May 9th, 2017
APWA Asset Management Brown Bag