1. Board of Directors Meeting
March 1, 2017 * 6:00 pm
Hayward City Council Chambers Hayward, CA

2. Contra Costa County – Upcoming Meetings
Item 5: County Update
Contra Costa County – Upcoming Meetings
Confirmed
March 14 – City of Oakley
March 21 – County Board of Supervisors
Tentatively Scheduled
March 28 or April 11 – City of Brentwood
April 11 – City of Danville
April 12 - City of Moraga
April 17 – City of Pleasant Hill
April 19 – City of Martinez
April 25 – City of San Ramon
TBD
City of Concord, City of Pittsburg,

3. East Bay Community Energy Proposed Phase 2-3 Implementation Budget
Item 6: Implementation Budget
East Bay Community Energy Proposed Phase 2-3 Implementation Budget
Technical Services
Expert Resources (Miscellaneous consulting and management)
$80,000
Finalize Power Supply Mix/Draft RFP, assist in evaluating bids
$25,000
Develop Master PPA with ESP/assist negotiations
Customer Phase-In Schedule
$5,000
Refine Operating Budget
$90,000
Prepare Implementation Plan for CPUC (and respond to CPUC questions)
$35,000
Assist with Program Financing, prepare banking services RFP
Prepare Rate Schedules, develop related energy programs including FIT, NEM
Registrations and Regulatory Agreements
$15,000
Draft Integrated Resource Plan
$75,000
TOTAL:
$410,000

4. Item 6: Implementation Budget
East Bay Community Energy Proposed Phase 2-3 Implementation Budget (Cont.)
Communications/Outreach/Marketing
Task A and Task 1. Kick-off meetings, communications and outreach plan, program identity/design, website design, collateral development
$260,000
Task 2. Community Outreach/Stakeholder Engagement (public outreach, e-newsletters, advocate training, community events, et al)
$190,000
Task 3. Pre-Launch Marketing Campaign (video, social media, press outreach, paid advertising campaign)
$280,000
Task 4. Customer Notification (content, design and print/mail costs of opt out notices and call center script)
$270,000
TOTAL:
$1,000,000

5. Item 6: Implementation Budget
East Bay Community Energy Proposed Phase 2-3 Implementation Budget (Cont)
Project Management, Legal and Other/Misc.
General project mgmt and consulting assistance from Sequoia Foundation
$90,000
Legal Review of Banking, Lockbox and Energy Supply Agreements
$60,000
Executive salaries paid prior to program revenues commencing
$150,000
Start up administrative costs (office rent, equipment, insurance, etc.)
Gain party status/register at CPUC; CCA Bond, security deposits, et al
$130,000
TOTAL:
$490,000
Local Development Business Plan
$500,000
GRAND TOTAL:
$2,400,000

6. Item 6: County Fiscal Services
Establish an EBCE Fund and Chart of Accounts to track project expenditures for reimbursement
Cut warrants and pay authorized invoices
Produce financial reports for the Board
Assist in the development of initial Agency operating budget
Assist in scope development and bid review for EBCE banking and credit services RFP
Assist with requirements of anticipated credit guarantee to be provided by the County and interested member Agencies
Assist in supporting an independent audit when time appropriate

7. Item 6: Banking and Credit Services
Start Up Capital: Done
Maximum of $3.735M provided by County as a loan with modest interest TBD repayable to the JPA
County staff time and internal soft costs will also be reimbursed
Line of Credit: Up Next
Generally a 2-year LOC
Total amount required TBD, but could be $25-$30M+
Some portion will require a credit guarantee
Longer Term Working Capital/Term Debt: Post Operational
To finance additional power contracts, operations, local projects, etc.

8. Item 7: CEO Recruitment
CEO to be hired under temporary contract with EBCE for 6-8 months while EBCE employee benefits and staffing plan is established.
Position will then transition to salaried employee of EBCE
Requesting ad hoc committee of the Board to participate in candidate review process.
Full Board will be included in closed session(s) with finalists
Recommend hiring outside HR firm to assist with additional Agency hires once CEO is hired and staffing plan is approved.
Temporary office space for up to 6 initial EBCE employees at County CDA office in Hayward.

9. Item 7: CEO Recruitment Proposed Timeline
March 1 - Board approval of CEO job description and recruitment approach
March 8 - Position posted
April 5 – Applicant deadline
April 6-20 – Initial screening
Week of May 1 – First round interviews (6-9 candidates)
Week of May 15 – Second round interviews (2-3 candidates)
Late May – Closed session negotiations
Mid May – Board approval of recommended candidate
Early June – CEO begins work

10. Item 9: CAC Proposed Scope
DRAFT LANGUAGE
Work on defined objectives as directed by the Board, to produce materials that will assist the Board in decision-making.
Review and comment on EBCE budget and rates, policy and programs.
Help the Board identify issues of concern and opportunities to educate community members about the EBCE.
Identify potential partners and partnerships, which the Board may wish to pursue in implementing EBCE.
Draft reports, in coordination with EBCE staff, to the Board with its findings and recommendations.
Serve as an information-channel back to their colleagues and communities.
Represent the views of their constituencies in their comments and recommendations.
Other duties or tasks, as the Board shall determine in its sole discretion.

11. Item 9: CAC Proposed Scope
Board questions and considerations:
Is draft scope appropriate for an advisory body?
Is it too broad, overly prescriptive or not prescriptive enough?
CEO Considerations (timing, reporting, etc.)
Administrative and fiscal impacts

12. Item 9: CAC Conflict of Interest Policy
Applicability of Political Reform Act/FPPC Rules
Approach of other CCAs
Balance: Encourage Participation vs. Transparency
Financial Interests to be Disclosed
Process for Disclosure

13. Questions? For further information, please contact:
Bruce Jensen, Senior Planner
Alameda County Community Development Agency
(510)