1. KCC Home to School Transport – Bulk Route Contracts & DPS
Bidder Briefing
April 2017

2. House keeping

3. Introductions Stephen Brown – Procurement Manager
Shane Bushell – Client Transport Manager

4. Purpose of today Current position of the Council
Overview of the approach;
Explanation of the procurement process;
Questions

5. Current Position Budgets Programme of change
SEN transport- is forecasted to be over spent by in excess of £2 million for 2016/17
Further reductions in funding from central government for 2017/18- £80million reduction.
Programme of change
We are approaching the halfway stage of our programme…

6. Strategic outcomes and key benefits
Children and young people in Kent get the best start in life.
Ensure students arrive to school in a fit state to learn.
Key benefits:
Improved customer experience and communication (Clients & Schools)
Greater understanding of client needs
Collaboration with schools to deliver awareness training to operators.
Single points of contact for operators.
Value for money
Efficiencies in network by maximising purchased capacity
Reduction in annual spend to alleviate budget pressures
Creating greater competition in the market.

7. Delivery models Lot strategies & route planning
How did we develop the strategies?
Feedback from market
Clustered into areas
Lots broken down for PSV and Non-PSV operators
DPS- schools selected for individual routes.
Route planning
Officers use planning tools to devise routes with maximum ride times set.
Collaboration with schools to understand client’s needs to ensure arrangements are appropriate.

8. Delivery models- bulk route contracts

9. Delivery models- DPS single route contracts

10. Delivery models for operators
There are three different options:
Supplying 100% of the services.
Subcontracting; permitted ensuring the operator utilised is approved by the Council.
Consortia arrangements; formed of several operators which may include but not limited to, pooling resources to deliver the service. Special purpose vehicle (SPV) may be used- please contact us prior to using this model for further advice.

11. Programme of Schools- Summer 17
To start September 2017
Cage Green C P School
One School contract bundle, excluding PSV and long distance clients 15
Cage Green Centre For Autism
Ridge View School
Aspen Roots
Aspen Satellite at Aylesham
Aspen Unit I
Aspen Unit II
Whitfield & Aspen School
Broomhill Bank School (north)
DPS- individual routes
Caldecott Community School
Canterbury Academy
Elms School
Malling School
Tydeman Centre (Malling School)
Meadows 16+
Meadows School
Oakley Tonbridge
Oakley Tunbridge Wells
Quest School, The
Stone Bay School
Joy Lane Autism Unit
Learning Opportunities Centre Ringwould
Longfield Academy
Spectrum Centre
Meadowfield School

12. Procurement of Bulk Route Contracts
Event
Anticipated Date
Last date for tender clarification
W/C 29th May 2017
Closing date and time for Tender submissions
W/C 05th June 2017
Final clarification meeting
W/C 12th June 2017
10 day standstill
W/C 3rd July 2017
Contract award
W/C 17th July 2017
Issue Contract documentation for signature
Contract mobilisation period
24th July – 3rd September 2017
Service commences
W/C 4th September 2017

13. Lots
As a minimum, bidders must bid for a least on entire lot. Bidders cannot just bid for one route, the individual routes will be published on the DPS.
Bidders can bid for as many lots as they wish.
Example below:
Lot
School
Vehicle
Type
No. Routes
No. Consignments 1
Wyvern School
PSV 4 41 2 3 22
Non PSV 11 31
Broomhill Bank School 5 14 5
Broomhill Bank School
Non PSV 3 13 6 18 7
PSV 52 8
Ifield School 69 9 10 44
Forelands School 78 11

14. Documentation Instructions Forms for Completion
Appendix A – Pricing Schedule
Terms and Conditions – Council’s standard T&Cs you MUST agree to them in order to be able to tender for work with KCC.

15. Forms for Completion Selection criteria – Documentation –
Very Similar to DPS
Financial Standing
Documentation –
Anti Collusion Certificate
Form of Tender
Commercially Sensitive information
Award Lot Rank Preference
Core Requirements –
Specification
Mobilisation plan

16. Pricing Schedule

17. Pricing Schedule
For the purposes of Evaluation the following scenario will be used - Annual Price + 3 Additional Vehicles + 5 additional passenger assistants

18. Clarifications
Any questions you may have regarding the documentation MUST be raised through the Kent Business Portal.
If you feel it is commercially sensitive please state in the message.
All clarifications will be anonymised before being published.

19. Portal Upgrade
Please be aware that the portal will be unavailable between the 19th and 22nd May.
The system will look slightly different
Expect further communication in the coming weeks.

20. Upgrade example

21. Any Questions?

22. Thank You