1. Title IX Sexual Assault Prevention Academic Senate Briefing Overview
Eduardo
April 27, 2016
Eduardo Salaz, Associate Vice President / Chief Human Resources Officer & Title IX Coordinator
April 27, 2016
Saint Mary’s College “Confidential”

2. Title IX Sexual Assault Prevention Briefing Objectives
Provide Academic Senate with an annual Title IX
Sexual Assault Prevention Update
Identify progress with regard to current roadmap
Identify current assessment of what is going well and potential gaps / risks
Identify next steps
Eduardo
Success for today will be to provide an update and recommended next steps 2
April 27, 2016
Saint Mary’s College “Confidential”

3. Current Title IX Structure
Title IX Committee
Eduardo Salaz, Associate Vice President, Human Resources
Peter Chen, Director, Workforce Planning and Compensation
Evette Castillo Clark, Dean of Students
Kami Gray, Director, Compliance for Athletics
Megan Karbley, Director of Community Life
Larry Nuti, College General Counsel
Adan Tejada, Chief, Public Safety
Cynthia Van Gilder, Faculty
Corrine Vu, Student Senator
Brittany Talley, Director of Sexual Assault, Awareness, Outreach and
Education
Title IX Coordinator and Deputies
Eduardo Salaz, Title IX Coordinator
Peter Chen, Title IX Officer Designee and Deputy
Evette Castillo Clark, Title IX Deputy 3
April 27, 2016
Saint Mary’s College “Confidential”

4. 2015-16 Title IX Sexual Assault Prevention Strategy Roadmap
This strategy roadmap is designed to assist Saint Mary’s College in meeting
the spirit and intent of our obligations under Title IX Sexual Assault Prevention
Review Current Policies and Procedures (Completed)
Recommend Structure for Title IX (Completed)
Dissemination & Communication Plan
(On-going)
Develop Title IX Sexual Assault Training Strategy
(On-going)
Accountability Measures and Metrics
(In Progress)
Build on Title IX progress to date (SMC perceived as best in class by many colleges)
Review / modify policies and procedures
Consultant will review web site and other campus communication mechanisms
Consultant will audit campus bulletin boards and other information areas
Consultant will assess policies from a student, staff and faculty perspective
Consultant identified optimal Title IX structure
Ensure structure complies with Title IX regulations
Ensure Title IX Officer and Deputies are identified
Ensure Title IX Officers, Deputies and first responders are provided initial training
Consultant developed dissemination & communication plan
Leverage existing SMC communication mechanisms
Engage focus groups of students, staff and faculty to solicit input
Development of Title IX website
Present recommendations to Title IX Committee, Cabinet and Academic Senate
Consultant will develop training materials for first responders and complainants
Will develop training around reporting instructions and procedures
Develop and deliver training programs for students, faculty, staff, Athletics, Public safety and RA’s
Title IX Sexual Assault investigator training
Identify campus wide accountability measures
Engage the Cabinet to cascade Title IX strategy and engage staff members in discussion
Schedule frequent evaluation meetings to assess progress and identify areas for improvement
Complete student survey
Identify critical measures for success
Eduardo 4
April 27, 2016
Saint Mary’s College “Confidential”

5. What Have We Learned from Other Campuses? “Occidental College”
Schools with current investigations: Amherst College, Duke, University of Northern Colorado, Notre Dame, Yale, University of North Carolina, University of Connecticut, Xavier, Swarthmore, USC, Montana, Dartmouth, Vanderbilt
Two local campuses where we have learned lessons from are: Occidental and UC Berkeley
LOS ANGELES — Festering complaints that Occidental College’s administration has retaliated against those who speak up about sexual violence have broken open with new revelations of how faculty and students were allegedly treated after they reported sexual assaults or supported those who did.
Caroline Heldman (right) with attorney Gloria Allred and six sexual assault victims on April 18, announcing the filing of the Title IX complaint at Occidental College. 5
April 27, 2016
Saint Mary’s College “Confidential”

6. What Have We Learned from Other Campuses? “UC Berkeley”
More public statements that have been made by the Chancellor and a new survivor resource page that was developed.  Here’s more:
The Chancellor has issued a statement.  In the letter, he lists some changes/additions to the current system, such as hiring another staff member in our Title IX Office (Office for the Prevention of Harassment and Discrimination), funding a Survivor Advocate Position, etc.  You can read it here:  
The Survivor Support page can be found here:  
And of course the big things are making sure that policies are up-to-date with regard to VAWA and Camus SAve Act.  The UC system just put into place a revised policy to include the new provisions.  You can view it herehttp://policy.ucop.edu/doc/ /SHSV 6
April 27, 2016
Saint Mary’s College “Confidential”

7. What Have We Learned from Other Campuses? “UC Berkeley”
More public statements that have been made by the Chancellor and a new survivor resource page that was developed.  Here’s more:
The Chancellor has issued a statement.  In the letter, he lists some changes/additions to the current system, such as hiring another staff member in our Title IX Office (Office for the Prevention of Harassment and Discrimination), funding a Survivor Advocate Position, etc.  You can read it here:  
The Survivor Support page can be found here:  
And of course the big things are making sure that policies are up-to-date with regard to VAWA and Camus SAve Act.  The UC system just put into place a revised policy to include the new provisions.  You can view it herehttp://policy.ucop.edu/doc/ /SHSV 7
April 27, 2016
Saint Mary’s College “Confidential”

8. Key groups for online training and annual briefing: Cabinet (Briefing)
Annual Training and Communications Plan for Title IX Sexual Assault Prevention Compliance
Key groups for online training and annual briefing:
Cabinet (Briefing)
Faculty & staff (faculty and staff day; on line training)
AALT and Council of Deans (Briefing)
Athletics staff (Full training)
Managers and supervisors (Full training)
Public safety officers (Full training)
Undergraduate and graduate students (Disseminate)
Adjunct or part-time faculty (Disseminate & On-line)
Academic Senate and Staff Council (Briefing)
Eduardo (Key groups for online training and annual briefing)
Cabinet (Briefing)
Faculty & staff (faculty and staff day; departmental training)
AALT and Council of Deans (Briefing)
Athletics staff (Full training)
Managers and supervisors (Full training)
Public safety officers (Full training)
Undergraduate and graduate students (Disseminate)
Adjunct or part-time faculty (Disseminate & On-line) 8
April 27, 2016
Saint Mary’s College “Confidential”

9. What Are We Doing Well?
We have strong Title IX policies and procedures in place.
Faculty and Staff Guide: Assisting Students in Distress (Red Folder) – includes a Title IX Section.
Title IX Coordinator, Deputy Coordinators, HR and Student Life investigators receive annual investigations training.
Engaged Vice Provost Undergraduate Academics on strategies to
orient new freshman and transfer students.
College-wide communication processes have been comprehensive, consistent and thorough - annual mass sent to staff and faculty and campus bulletin announcement.
Developed a Title IX Registry to track investigations, complaints, and monitor progress.
Evette 9
April 27, 2016
Saint Mary’s College “Confidential”

10. What Has Happened Since Last Year?
Title IX Committee structure has been strengthened by adding a faculty member and student leader.
Rise of the Investigator Model for student cases.
Launch of a Sexual Assault Campus Climate Survey – April, 2016.
Launch (LawRoom) Sexual Harassment on-line training – April, 2016.
Introduced the “It’s On Us” Bystander Intervention Program through SMCares campaign.
Trained Student Organization Leaders at Fall Summit.
Hired a new Director of Sexual Assault Prevention to replace the Coordinator of Sexual Assault Awareness, Outreach, and Education.
Evette
What’s trend/new in compliance… 10
April 27, 2016
Saint Mary’s College “Confidential”

11. What Are The Potential Gaps/ Risks?
Strategies to reach students beyond Week of Welcome and Orientations.
Need additional resources to handle Title IX Sexual Assault investigations (complexity, volume, time).
Funding needed for all Title IX initiatives (training, records management software, outside investigation consulting, collateral, brochures, posters, etc).
Extend CARE line service to include new summer session.
From a “Risk Management” perspective, we need comprehensive
software tools and records management systems.
Articulate a process for responding to an OCR Complaint or Audit.
Evette and Eduardo
Risk Management
- We are working on identifying a software solution that will help us track and document sexual assault cases. And we are heavily investing in an HR Records Management system to specifically identify Title IX Sexual Assault Cases.
OCR Complaint or Audit
An OCR investigation is not a matter of “if it ever happens, it is more a matter of when.”
Recent Case Study…..University of San Diego (USD) had to produce a list of EVERY formal and informal student complaint of sexual harassment, description of incident, process taken, hearings, results, appeals, remediation, investigation….with supporting documentation for the “LAST THREE YEARS.”
Will involve Title IX Coordinator and Chief HR Officer, General Counsel, Dean of Students, Chief of Public Safety and others for weeks to compile data and prepare a response.
Will need to involve AVP Communications.
Need to invest in a centralized tracking system for all Title IX complaints.
Inform “Board of Trustees” of our Title IX Sexual Assault Prevention strategy.
Explore additional funding for training, resources, approve funding resources for a Chief Diversity and Equity Officer (this is what to expect when OCR investigates?)
Strategize how to address gaps so we can all be better prepared should we receive a notice of investigation. 11
April 27, 2016
Saint Mary’s College “Confidential”

12. Other relevant policies and resources?
Student, staff and faculty handbook on Sexual Harassment
Staff resources
College policy on retaliation
Eduardo Next steps
Continue briefing / training students, staff, and faculty throughout year.
Launch LawRoom Sexual Harassment on line training (Nov., 2015)
Finalize funding proposal for Title IX initiatives.
Launch Sexual Assault Campus Climate Survey end of Fall
2015/provide a report in late Spring 2016.
Increase number of staff and faculty to be “Green Dot” Trained.
Further assess the data requirements and potential gaps / risks associated with an OCR investigation. 12
April 27, 2016
Saint Mary’s College “Confidential”

13. What are the Current Resources for Title IX Sexual Assault Prevention Compliance at Saint Mary’s College?
Offices with a Duty to Investigate
Office of Human Resources
Office of the Dean of Students
Individuals with a Duty to Report:
All faculty
All managers and supervisors 13
April 27, 2016
Saint Mary’s College “Confidential”

14. Reporting Flowchart for Title IX Sexual Assault Prevention Compliance at Saint Mary’s College Oversight Identified Reporting Offices Feeder Groups
Overall Title IX Compliance Responsibility
Associate Vice-President Human Resources
AVP – Human Resources
(All Employees)
- All Employees (Staff and Faculty)
- Supervisors, Deans and Directors
- Law Enforcement
Visitors re: Staff and Faculty
Dean of Students
(Undergraduate Students)
- Residential Experience (RAs/RDs)
- Athletics
- Undergraduate Students
Visitors re: Undergraduate Students
(Graduate Students)
- Deans and Directors
- Faculty
- Graduate Students
Visitors re: Graduate Students 14
April 27, 2016
Saint Mary’s College “Confidential”

15. What Can Faculty and the Academic Senate Do To Help?
Continue to influence faculty to complete the on-line sexual harassment training and other related training opportunities.
Encourage faculty, staff and students to report any incidents to the Dean of Students or to my office as specified.
Refer to your “Red Folder” in the event you need to refer students to the appropriate resource. (Contact Dean of Students for additional copies)
Become familiar with our Title IX Sexual Assault Prevention Guidelines and our “Policy Prohibiting Discrimination, Harassment (including Sexual) and Retaliation in the faculty handbook (section pg. 112)
Eduardo Next steps
Continue briefing / training students, staff, and faculty throughout year.
Launch LawRoom Sexual Harassment on line training (Nov., 2015)
Finalize funding proposal for Title IX initiatives.
Launch Sexual Assault Campus Climate Survey end of Fall
2015/provide a report in late Spring 2016.
Increase number of staff and faculty to be “Green Dot” Trained.
Further assess the data requirements and potential gaps / risks associated with an OCR investigation. 15
April 27, 2016
Saint Mary’s College “Confidential”

16. Next Steps?
Continue briefing / training students, staff, and faculty throughout year.
Finalize funding proposal for Title IX initiatives.
Increase number of staff and faculty to be “Green Dot” Trained.
Further assess the data requirements and potential gaps / risks associated with an OCR audit.
Eduardo Next steps
Continue briefing / training students, staff, and faculty throughout year.
Launch LawRoom Sexual Harassment on line training (Nov., 2015)
Finalize funding proposal for Title IX initiatives.
Launch Sexual Assault Campus Climate Survey end of Fall
2015/provide a report in late Spring 2016.
Increase number of staff and faculty to be “Green Dot” Trained.
Further assess the data requirements and potential gaps / risks associated with an OCR investigation. 16
April 27, 2016
Saint Mary’s College “Confidential”

17. Additional Resources Title IX Web Site
Title IX Resources
Additional Resources
Title IX Web Site 17
April 27, 2016
Saint Mary’s College “Confidential”