1. Leading Effective Meetings
Paul Mogren and Donna Ziegenfuss Marriott Library

2. What is an Effective Meeting?
First let’s hear about your meeting experiences …
Good?
Bad?
Wordle of last workshop

3. Just a Little Out of Control? Everyone is Talking At Once?
What’s the Purpose Here?
Usually we hear about bad examples of what happens at meetings. Any of these seem familiar?
Feel a little woozy
After 2 hours?

4. Agenda Discuss creating a good climate for effective meetings by:
Preparing in Advance
Starting the Meeting on Time
Keeping the Meeting On Track
Wrapping Up the Meeting, and
Following Up after the Meeting
Meeting Planning Application Activity

5. Preparing for a Meeting
Be clear on the purpose of the meeting
Plan for no more than 90 minutes
Compose an agenda and distribute before the meeting
Consider structure and Robert’s Rules – ex. will you need a quorum?
Review action items from last meeting and assign roles if necessary for new meeting

6. Starting the Meeting Welcome people as they arrive
Start on time and be assertive about the process
Clarify strategies for discussion (pro-con list, time limit debate, consensus vs. vote etc.)
Take time for housekeeping, find a minutes recorder
Review agenda, revisit last meeting minutes
Status report on action items?

7. Keep the Meeting on Track
Be a good listener and facilitate, don’t dictate
React calmly to whatever arises
Encourage participation from all
Ok to disagree and debate, just keep it on track
Develop a “parking lot list” for items that come up to discuss at a later time

8. Wrapping Up the Meeting
Summarize the discussion to wrap up
Develop a list of action items to continue the work of meeting
Adjourn early if done but definitely end on time

9. Follow Up After the Meeting
Evaluate the meeting
What went well and what did not
What was accomplished
What did you learn, how did you contribute and what do you do next
Follow up on action items and offer support for those working on the items
Follow up with those who did not participate and find out why, or how you could solicit their participation in the future

10. Meeting Planning Activity
Campus-Wide Committee
General Ed reform, learning assessment, distance learning
Senate Sub-Committee
Policy recommendation, program creation, technology implementation
Departmental Meeting –
Personnel appointment or RPT, curriculum revision, budget meeting

11. References & Resources
Bad Meeting Images (top left to bottom right)
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Effective Meeting Workshop Library Guide contains links to resources used to design this workshop
Canvas Open Materials