1. District 5 District Speech Contests 2015 - 2016
District Contest and Chief Judge Training
9/17 & 9/24, 2016
Questions: Contact:

2. Today’s Agenda Welcome and provide handouts
Overview of day Jim McLaughlin
Rulebook – Emily Corcoran
Judging and functionaries - Susan Waynelovich
Chief Judging - Susan Waynelovich
Contest Planning - before event - Contest Execution - day of event and follow up –
Jim McLaughlin
Play acting, Q&A and interactive time to work out issues, re-enforce rules – All

3. Planning and references
Links:
D5TM.org – click Education - then click Contests link
( )
(Information will be revised)
Toastmasters.org – click Resources - Contest
( )
Download CURRENT ( ) Rulebook - READ IT !
(Bullet items note 2016 changes)
Download free forms for EACH type of contest
Print and distribute ahead of time to all involved
See Contest Guidebook from Mark Kramer, DTM
Eligibility Checker:
-Requires member # and last name (recently was not operating)
Contest Conference Calls (Got Questions?)
Monday 5:30PM in contest season
Phone Number: ;
When prompted, add Participant Code: #
Music plays until second person joins call
Questions: Contact:

4. Links on D5TM.org Education Link

5. Links on D5TM.org Speech Contests

6. Links on D5TM.org Speech Contests

7. Links on D5TM.org Speech Contests

8. Preliminary Information
Planning and references
Fun
Fall 2015 District Speech Contests
(Optional Club Contests)
Requirements
Options
Recommended Checklists
What can go wrong?
Let’s Have a contest Now!

9. D5 Contest Planning Info
International Contest
Speakers must have 6 CC speeches completed.
Plan for speaker time of 5- 7 minutes per speech plus about 2 minutes per speaker
Evaluation Contest
Find: Test speaker – Speech time is 5-7 minutes
Contestants leave room / prepare for 5 minutes
Contestant Time is 1:30 to 3:30 plus time to bring into room

10. 2016 District Contests
INTERNATIONAL (with % scoring) - Contestant needs 6 CC speeches) %
Speech Development - Structure, Organization, Support Material 20
Effectiveness - Achievement of Purpose, Interest, Reception 15
Speech Value - Ideas, Logic, Original Thought
Physical - Appearance, Body Language, Speaking Area 10
Voice - Flexibility, Volume
Manner - Directness, Assurance, Enthusiasm
Appropriateness - To Speech Purpose And Audience
Correctness - Grammar, Pronunciation, Word Selection
(Winner can go to Regional and International Contests)
EVALUATION (All TMs compete)
Analytical Quality – Clear, focused
Recommendations – Positive, Specific, Helpful 30
Technique – Sympathetic, Sensitive, Motivational 15
Summation – Concise, Encouraging
(Contest Ends at District Level)
Suggestions: Invite test speaker and judges from another area / division
From Judges Guide for Scoring contests!

11. Requirements Plan and recruit early – Read TI Rulebook
Follow Rulebook for club contests
Assign clear roles to all
Pick appropriate location and time
Can non-US citizens enter?
Any other restrictions on food, opportunity drawing, etc.?
Establish clear, specific agenda
Allow time before and after contest
check forms
briefings
record results
schedule different start time for set-up, briefings, contestants, contest start.

12. Strongly Recommended Options
Develop detailed check lists for each Assignment (TM, Chief Judge, Timer, etc.)
Develop detailed Checklist for equipment, food, forms, everything.
Recruit Chief Judge early
(go to Chief Judge Training Later Today)
Use contest to build club interest.
Invite other clubs, areas, divisions & community
Invite Directors as dignitaries

13. Sample Assignment Checklist
Role
Who?
Phone
Registrar 1
Registrar 2
Sergeant at Arms 1
Sergeant at Arms 2
Toastmaster
Timer 1
Timer 2
Ballot Counter 1, 2 and 3
Opportunity Drawing Chair, assistants 1 and 2
Opportunity Drawing Assistant #2
Chief Judge
Judge 1
Judge 2
Judge 3
Judge 4
Judge 5
Judge 6 (Division Contest only)
Judge 7 (Division Contest only)
Tie Breaker Judge Secret to Chief Judge)
Backups 1, 2 and 3

14. Toastmaster Cheat-Sheet
Evaluation
Contest
Speaking Order
Contestant
Phonetic
Title
Profile Form
Eligibility Form
Charlie
Brown
Char-lee
Brr-ow-nn
not applicable
will bring
Lucy
Lou-see
yes
Schroeder
sh-row-der
International
Speech
I Really Will Win Someday
Pig Pen
It's a Dirty Job
Snoopy
Snoo- PEE
Soar!

15. What can go wrong? What did you forget to do? What did others forget?
Is the room too hot or too small?
Outside room for Evaluation contestants?
Enough judges from the right qualifications?
Anyone sick?
Are dues paid for Contestants & Club?
Are contestants eligible?
Enough food?
Does everyone know what to do? – REALLY?
Forgot forms; forms not sent to Area / division
Certificates not ready? Can we print at facility?
Toastmaster steals the show;
Event runs slow

16. Solutions Plan & recruit early Read – Follow Rulebook
Checklist with specific assignments
Follow Mark Kramer’s Guidelines
Provide specific briefings for all functions
Ask for help

17. Fun Create a fun, focused team to plan contest Create a fun theme
Create a fun flyer
Create a fun, detailed agenda
Invite all eligible members to participate
Invite non toastmasters to attend
Plan ahead to reduce stress

18. Optional Club Contests for 2016 -2017
Clubs may also conduct:
Tall Tales Contest
Table Topics Contest
Humorous Speech Contest
All of these contests will end at club level during Toastmaster year.
Not covered today; see TI Web site.

19. Let’s Have a contest Now!
Play act the day of the contest
Let the errors fly now!
Let great ideas flow!
Volunteer right now!