1. Utilizing Digital Locker to Complete An Education Program Review
Diane Sherman
Office of Technology Services Meredith College
June 3, 2008

2. About Meredith College
Private women’s liberal arts college located in Raleigh, North Carolina
2250 students
400 faculty
Well-respected teaching college

3. Education program review
National Council for Accreditation of Teacher Education (NCATE) – ensures the college of education has met national professional standards for the preparation of teachers and other educators
North Carolina Department of Public Instruction (DPI) – maintains control for review of program standards at the state level

4. Education program review
Traditionally, boxes of paper “evidence” were collected for the review from each program
15 programs x multiple boxes of paper = too much paper
Question: Can we do this better using existing technologies on campus?

5. Digital Locker to the rescue
Digital Locker – a web-based file sharing application by Xythos
At the time, Digital Locker had been available for all students, faculty and staff for 1-2 years
Some faculty were familiar with Digital Locker, some were not
Education department had been a major supporter of Digital Locker since day one
A lot of “evidence” was not in digital format

6. Creating the Structure
Education department faculty
Created storyboard of review process based on standards developed by NCATE
Identified documentation that needed to be secured during storyboarding process
Developed review site structure that would include links to unsecure and secure documentation

7. Creating the Structure
Technology Services
Created departmental education account on Digital Locker – large quota needed
Established directory structure for secure documentation as recommended by faculty
Set permissions on directories to be read and write accessible by faculty participating in the review

8. Creating the Structure

9. Creating the Structure

10. Preparing for the review
Department of Education
Created a report template for faculty to complete for their individual programs
Reviewed with faculty
documentation needed for individual programs
file structure for supporting documentation
Encouraged faculty to learn Digital Locker training course

11. Creating the Structure

12. Preparing for the review
Technology Services
Assisted faculty with scanning their documents
Established several Digital Locker training sessions throughout the summer and early fall
Geared toward helping faculty upload documents
Web folders – major component in process

13. Deadlines approaching
Established 26 individual reviewer accounts in Digital Locker
edureview1 - edureview26
Same password for each account
Set up bookmarks in each account to point back to program area directories in education department account
Set up group in education account for reviewers

14. Deadlines approaching
When upload deadline was reached, changed permissions on directories in education department account
Education department personnel reviewed reports, linked supporting documentation, double-checked reports

15. Review website Education department personnel put together website
Structured based on standards for both NCATE and DPI
Linked supporting documentation
Secure documentation was noted by **
Would serve as entry point for reviewers

16. Review Website

17. During the Review
Reviewers each given laptop, reviewer account information for secure documentation, stepped through review process
Review was 5 days in length
Technology support was available during entire review process

18. Post Review
Permissions on secured files changed, reviewer access removed
Archive created of the review site and related documentation
Technology awareness – increased
Celebration! We passed!

19. Questions? Diane Sherman Dr. Toni Parker sherman@meredith.edu