1. Venturing Program Planning
Jeremy J. Kuhar
Northeastern PA Council

2. If you fail to plan, You plan to fail

3. Session Schedule Introductions Useful Venturing Forms
Program Planning for Venturing
Venturing Considerations
Questions

4. The PCI & AIS: Your Best Friends
Program Capability Inventory (PCI)
Survey of adult resources in community
Kept on file for future reference
Activity Interest Survey (AIS)
Survey of Venturers in your Crew
Identifies common interests
Helps identified programming needs

6. Youth Leadership Vice President for Program Activity Chair
Maintains current PCI/AIS files
Maintains up-to-date Crew calendar
Works with activity chair for specific events
Activity Chair
Coordinates planning of his/her event
Works with consultant(s), VP Program, and Associate Advisor for Program to plan event
Uses PCI to find qualified help

7. Adult Leadership Associate Advisor for Program Consultants
Works with VP Program to determine interests of Crew members
Provides support to activity chairs
Helps Crew officers in evaluating completed activities/events
Consultants
Provide expertise to Crew’s program

8. Program Planning Important Considerations Date(s) Location Adults
Equipment
Training
Food
Itinerary
Lodging
Budget
Insurance
Tour Permit
Publicity & Marketing
Communication
Contingency Plans

9. Planning an Activity Set a broad goal or objective
Decide what form the project/activity will take
Get everyone affected involved
Consider the resources available
Develop a step by step course of action
Consider alternatives
Follow through to completion

10. 1. Setting a Goal What is your vision for this activity
What are your goals for this activity
SMART goals
Specific
Measurable
Attainable
Relevant
Time-based

11. 2. What Form the Activity Will Take
Weekend campout
Day/field trip
Ticketed event (sports, etc.)
Community service
Or one of many others!

12. 3. Get Everyone Involved
Your event has a greater chance of success if everyone feels that they have a hand in its success
Crew retention is high if the Venturers have a vested interest in the success of the activities and program

13. 4. Available Resources Lodging Consultants Equipment Adult Leadership
PCI is very useful !

14. 5. Step–By–Step Course of Action
Backdating
Communications/Promotion
Fundraising
Deadlines

15. 6. Consider Alternatives
Develop contingency plans
Weather emergencies
Travel problems
Medical facilities and contact information
Parental contact information
How will drops in participant numbers affect your event?

16. 7. Follow Through Follow your plan Have a great time
At the end of your event, evaluate the program
Learn from your triumphs (and mistakes)

17. Important Considerations
Medical Insurance
BSA Insurance Policy
Tour Permits
Must be filed at your Council office
Medical Forms
Don’t risk not having them
Youth Protection Guidelines
(Beyond the scope of this session)

18. Remember the Awards
Incorporate advancement opportunities into your activities (if so chosen)
Many awards require Venturers to teach skills or lead activities

19. Useful Publications Useful Trainings
Passport to High Adventure (# 4310)
Venturing Leader Manual (# A)
Useful Trainings
Powderhorn (Youth and Adults)
Nature of Leadership Treks (Youth)

20. Useful Websites http://www.venturing-mag.org
(EVO)

21. Upcoming Programs in NEPA
2005 Venturing Rendezvous
Goose Pond Scout Reservation
April 22 – 24, 2005
2005 Insomniacs’ Revenge
October 2005