1. Prepare Early and Delegate Responsibilities
Regatta Management
Prepare Early and Delegate Responsibilities

2. Regatta Director (USRowing, PNRA, etc) LOC Director (Kris Grudt)
Separation of Powers
Regatta Director (USRowing, PNRA, etc) LOC Director (Kris Grudt)
Land (Hilary)
Water (Kris)
Port-o-potties
Launch maintenance
Dumpsters
Course maintenance
Tent rental (Regatta Director)
Start platform
Team tent space reservation
Aligner platform
Radio rental (Regatta Director)
Silent aligning (radios/headsets)
Golf cart rental

3. Volunteers Volunteer Captains for all Categories
Land (Hilary)
Volunteers Volunteer Captains for all Categories
Stakeboat
8 ppl for 6 lanes
Docks
Dockmaster
Launch
Return
Finish Tower
Flag
Backup timers
Announcers
Awards
Golf Cart Drivers
No need for captain, everyone wants this job
Parking
Need at least 5 ppl in a.m.
Need vests and flags
Launch Drivers
Certification
Responsibility
Hospitality
Check with Regatta Director on needs

4. Pre-Event (several weeks before)
Chief Referee
How many launches?
How many vols req’d at each station (docks, finish tower)?
Land (Hilary)
Rentals & services
(port-o-potties, radios…)
Team tent online reservation
Park rangers/security
Sponsors/Vendors
EMT requirements
Water (Kris)
Check course
Docks in place
Check start/aligning equipment
Volunteers (Hilary)
Set up online sign-up
to volunteer base
Incentives to volunteer (fulfills service reqm’t for HS students, sense of community, family commitment reqm’t)

5. Pre-Event (1-2 days before)
Chief Referee & Regatta Director
Confirm # of referees
Confirm expectations of volunteers working with referees
Confirm race schedule
Land (Hilary)
Stake out tent spots
Regatta signs in area
Parking set-up (cones, signs, parking passes)
Charge radios
Rope off key areas (docks, trailer area)
Water (Kris)
Goose poop
Gas for launches
Volunteers (Hilary)
all volunteers with detailed information

6. All key people need a radio
Day of Event
Set-up
Chief Referee & Regatta Director
Team registration
Coaches & coxns meeting
Central information area
Land (Hilary)
Pop-up tents
Tables
Deliver $$ and parking passes
Check in with EMT (give radio)
Water (Kris)
Set up start platform
Set up aligner platform
Deliver radios for silent aligning
Volunteers
Central volunteer check-in with cell phone numbers and staffed by Vol. Capt.
T-shirts
Hand out volunteer vest
Venue Director (park/marina)
Stakeboat holder transport
Back-up
All key people need a radio

7. Responsibilities & Requirements
Day of Event
Responsibilities & Requirements
Chief Referee & Regatta Director
Weather
Protests
Schedule changes (needs to include LOC)
Land (Hilary)
Communication with volunteers if schedule changes
Volunteer no-shows
Wi-fi is ideal for ing vols.
Water (Kris)
Respond to launch issues
Respond to equipment issues (start/aligner)
Extra launch
Volunteers
Show up!
Venue Director (park/marina)
Stakeboat holder transport
Back-up

8. Post Event
Thank Volunteers and ask for feedback (immediately after event)
Volunteer Appreciation (at the end of the event season)
Regatta expenses – invoice to Regatta Director