1. AG Team managers’ briefing
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AG Team managers’ briefing
<Insert Date>

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Briefing agenda
Welcome and Introductions
Competition Jury
Schedules and Timetables
Check-in and Procedures
The course
Post-Race Procedures
Weather forecast
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3. Welcome and Introductions
<Insert name>, <highest ranked ITU Executive Board representative>
<Insert name>, ITU Team Leader
<Insert name>, ITU Technical Delegate
<Insert name>, ITU Assistant Technical Delegate
<Insert name>, ITU Race Referee
<Insert name>, ITU Medical Delegate
<Insert name>, LOC Director
{comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest}
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Competition Jury
<Insert name>, Chair
<Insert name>
{comment – to be deleted: Insert the names of the Competition Jury Members}
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5. Schedule and Timelines
Day { comment – to be deleted: include the day }
hh:mm – hh:mm Action { comment – to be deleted: include the action}
{comment – to be deleted: you need to provide information for the following scheduled activities: registration times, training/familiarization schedule, nations parade, pasta party, transition check in, warm up and start times, ceremonies, closing functions}
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6. Schedule and Timelines
{ comment – to be deleted: include table with the following information: race category/ race numbers/ start times/ body marking/ cap colour }
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Registration Process
Athlete must register in person.
Athlete must present a photo identification document (passport, driving licence, national id card, triathlon licence with photo).  
No payment – no race pack: payment in cash at the accreditation desk is possible before the registration process. Payment can be made by Team Manager or directly by the athlete if approved by the Team Manager
{modify according to the event}
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Registration Process
Swim cap (check you have right colour)
Timing chip
Bib number
Body decals + wetsuit decals
Stickers (3 for helmet, 1 for saddle, 1 for sports bag)
Wristband/ Accreditation {choose the correct}
{modify according to the event}
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Cut off times
{ comment – to be deleted: the cut off times, if applicable}
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Parade of Nations
{Insert all the important information regarding the parade of nations}
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Waves start times
{comment – to be deleted: incude a table with the start times, the AG categories per wave and the swim cap colours}
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12. Using the accreditation / wristband
Check-in procedures
Entering the venue
Using the accreditation / wristband
{comment – to be deleted: include the colour wristband that will be allowed}
Review your time slot to ensure smooth check-in
Check-in the day before is mandatory
Race day check in:
Body marking check (to be applied to each arm and leg, age category on one calf)
Bag storage

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Check-in procedures
Bib number
Uniform
Bike check with race number (Bike mechanic available)
Helmet check with race number
To add any equipment to the bike, you must obtain approval from the Race Referee up until 10 minutes after the end of the Athletes‘ Briefing.
It is not allowed to leave any equipment (own box, towel, etc) in the TA Marking is strictly forbidden
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14. Transition check-in schedule
Time schedule
hh:mm – hh:mm
Timeshcedule per wave
Go in the gate corresponding to your category / wave
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TA check-in flow
<Insert map with the flow of TA>
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Wave start times
<Insert table with waves, categories, swim cap color, athletes per category, athletes per wave and BIB numbers>
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The Venue
<Insert map and point the transition zone, the athletes lounge, the start area, pre-start area and the finish>
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Pre-start Procedures
Athlete line-up:
{comment- to be deleted: describe with details the athletes line up}
Bag-drop area: no other equipment than the one used for the competition are in TA. The rest is either given to one of your support team or dropped in the bag drop area at {insert location} . Use bag sticker.
Pre-start area (4 boxes): be there 30 minutes before start. Listen for announcements. Look for swim cap colors. Ensure you have your timing chips
Start: Do not take non-essential equipment to start plateform, including water bottles or clothing. Give to support team or place into bins.
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Start Procedure
Athletes in position:
Follow instructions of the start officials
The start can be given any time after the TD announces ”On your mark”
Electronic horn blast / Air horn blast {choose the correct}
The race starts
Starting in an earlier wave: DSQ Starting in a later wave: time starts from your wave. No start between waves is allowed.
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The Course
Swim
<number> lap(s) of <lenght of one lap>m
Bike
<number> laps of <lenght of one lap>km
Run
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The Course
<Insert the overall course map>
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22. Swim course
Today’s temperature: Water: °C (hh:mm) Air: °C WBGT: °C Relative humidity %
Wetsuit allowed / Wetsuit not allowed {choose the correct}
In case of non-wetsuit event the bib number is forbidden during the swim
Buoys to left/ right shoulder {choose the correct}
<number of laps> laps (total distance of <total lenght of the swim in meter>m)
Distance to the first turn buoy <lenght in meter>m
Take cap, goggles to transition into your area
Warm up area outside the course

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Swim course Map
<Insert Swim Course Map with the warm up area>
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24. Swim Exit to Transition Zone
<Insert Swim Exit to TZ Map>
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Transition Area
Traditional Bike Racks – numbered – every 75cm
Orientation boards at the beginning of each rows
Special care on the proper placement of the bicycle on the bike rack (please check rules)
All equipment within your space
Do NOT stop at swim exit or anywhere before TA to remove your wetsuit
Bags to the Athletes Lounge
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Transition Area
Helmets must be fastened before unracking your bike
Bike bib number is not mandatory for the bike segment, but mandatory for the run
Uneven surface transition. Grass can be slippery.
Mount line is green.
Dismount line is red.
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Transition Zone Flow
<Insert TZ to Bike entrance map>
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Bike course
<number of laps> laps (total distance of <total lenght of the bike in kilometer>km)
Hilly / flat and technical / not technical {choose the correct}
Always ride on the right, pass on the left
Warn the athlete you want to pass
1 Wheel Station {if applicable}
For location see the map
Timing mat at the end of each lap, but you are responsible to count for yourself
Penalty boxes on the {insert location}
Dismount line on the {insert location}
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Bike course
Draft illegal event
If shown a BLUE card for drafting, you MUST STOP AT THE NEXT PENALTY BOX
Sprint: 1 min/penalty Standard: 2 min/penalty
FAILURE TO STOP AT THE NEXT PENALTY BOX: DSQ
Littering areas attached to each aid stations and marked with the following signs:
Time penalties for littering on bike course will be served in bike penalty box
2 accumulated time penalties = DSQ
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Advice of Penalties
How do you know if you need to serve a penalty?
The official will do the following –
Sound a whistle or horn
Show a BLUE CARD
Call your number
Advise you of the PENALTY
If you are shown a RED CARD, you may be disqualified
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Bike Course Map
<Insert Bike Course Map (show locations of wheel station, penalty box, lap counter & littering zones) (clarify the route per lap)>
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Draft Zones
Legal distance: m from front wheel to front wheel seconds to overpass
Motorbike draft zone: 12m long
10m
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Caution
Caution signal: three sharp whistles and red flags
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34. Bike Exit to Run Entrance
<Insert map with Bike exit to TZ and the TZ to Run entrance flow >
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35. Run course
<number of laps> laps (total distance of <total lenght of the bike in kilometer>km)
Timing mat at the end of each lap, but you are responsible to count for yourself
Bib number must be worn in front of the body
Photo-finish

36. Run course Aid stations: <number> per lap
For locations see the map
Water, isotonic drinks, fruits and ice sponges {if applicable}
Littering areas attached to each aid stations and marked with the following signs: Time penalties for littering on bike course will be served in T2

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Run Course Map
Insert Run Course Map (show locations of aid station, lap counter, coaches’ area littering zones & finish chute)
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Post race procedures
To avoid congestion: go to recovery area after having passed the line
Food and drinks available there
Leave the recovery area after having recovered
Take your bags at bag-drop-off
Bike check-out times: {insert times}
Team Medical Access:
Only team medical will be allowed to enter the medical tent if invited by the ITU Medical Delegate’s permission.
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Finish Area Map
Insert finish area map (show locations of medical area, bag drop area, recovery area, coach area, podium area)
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40. Results & Medal Ceremonies
{enter locations that the results will be posted}
Medal Ceremonies: {insert times}
First three athletes of each category are requested to be at the meeting-point 15 minutes before; youngest AG will be awarded first. Be punctual as we must start on time.
For the athletes on the podium who are unable to attend the medal ceremony, we will give the medals to the National Team Leader/Coach AT THE END of the medal ceremony.
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Medal Ceremonies Map
Meeting point: {insert location}
Insert medal ceremonies map (show locations of podium and meeting point)
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42. Opening/ Closing Ceremony
{Insert all the important information regarding the opening/ closing ceremony for the medalists and the attendances}
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Important Updates
{If applicable}
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Weather forecast
Temp Weather
Friday ….ºC <type>
Saturday ….ºC <type>
Sunday ….ºC <type>
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Good Luck!
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