1. GRADUATE COUNCIL Iowa State University
Wednesday, April 19, 2017
4:15 – 5:30 p.m.
3150 Beardshear Hall

2. 1. Call to Order a. Seating of substitute council members
Chair of Council – Debra Marquart
a. Seating of substitute council members

3. 2. Consent Agenda Minutes of Graduate Council Mtg, March 22, 2017
Agenda for April 19 Meeting
Items from GCCC
BBMB concurrent BS/grad certificate proposal,
Proposal for Grad Cert in Historic Preservation

4. 3. Announcements and Remarks
Graduate Council Chair – Debra Marquart
Thanks to Council Members whose terms will be ending:
Tejas Dhadphale, Charles Hurburgh, Pavan Aduri, Levi Stanley, and Susan Cross.
Elections are now open for the Graduate Council Seats.
Associate Provost and Graduate Dean – David Holger*
Associate Graduate Dean – William Graves*
Assistant Graduate Dean – Craig Ogilvie *excused

5. GradUATE Faculty Membership Committee
4. Review of Action Items
a. Graduate Faculty Membership Committee (GFMC)
Graduate Faculty Membership Criteria proposal from Graduate Faculty
Membership Committee (GFMC) – Steven Lonergan
GradUATE Faculty Membership Committee
Steven Lonergan, Animal Science, GFMC Chair
Christina Campbell, Food Science & Human Nutrition
Kathleen Hilliard, History
Annette O’Connor, Vet Diagnostic & Prod. Animal Med
Jim Summers, Management

6. Graduate Faculty Full Membership
Tenure Track Position
Complete Graduate College Orientation
A full member of the graduate faculty can teach at the graduate level up to and including the highest research degree level they achieved.
A full member of the graduate faculty may be the chair of a program of study committee (and therefore serve as the major supervisor of the student) for the degree level (doctoral or masters level) up to and including the highest degree level they achieved.
A full member with a masters level degree can co-chair a PhD committee as long as the other co-chair is a full member with a doctoral level degree.
A full member of the graduate faculty can serve as a member on any program of study committee.

7. Graduate Faculty Associate Membership
Non-tenure track faculty members may be nominated for Graduate Faculty Associate Membership by any Full Member of the Graduate Faculty. Associate Members of the graduate college must have demonstrated competence for pursuing creative work by completing a research doctorate or the highest degree appropriate to the discipline from an accredited or international recognized institution.
In rare circumstances, individuals without the defined degree requirement may be eligible for Graduate Faculty Associate Membership when they have a demonstrated record of impactful creative work to establish equivalent tested experience.

8. Graduate Faculty Associate Membership
Nomination
Faculty vote in program or major
Review of Graduate Faculty Membership Committee with recommendation to College Administration
Term of 5 years or as long as faculty status is maintained
Renewal can be for a permanent appointment after a process identical to the first appointment, except that review will include participation in the previous appointment.

9. Other items
Individuals seeking a graduate degree at ISU cannot serve as graduate faculty
Considering “tested experience”
Confirming equivalent experience for the appointment requires “tested experience in that it includes a breadth and depth of experience outside the classroom in real-world situations relevant to the discipline in which the faculty member would be directing student” (from page 4 in the HLC report entitled “Determining qualified faculty through HLC’s criteria for accreditation and assumed practices, Higher Learning Commission, March 2016). Tested experience used as equivalence for the credentials should be established for specific disciplines. A record of impactful leadership in developing research, scholarship, and achievement consistent with the program should be required.

10. Intent
It has never been the intent of the GFMC to remove individuals from their current status. We also see that the transition to Associate member could be as terms of current term members expire.
The GFMC has proposed changes and it is up for review by Graduate Council. In addition, the proposed changes might take time to implement with the current IT systems. Finally, some monitoring of responsibilities of graduate faculty members should be monitored within programs.

11. Teaching
It is the intent of the committee that graduate faculty members can be assigned to teach 500 and 600 level courses and that this can be evaluated by the DOGE and or Department chair. If the Council agrees, we can add this to the responsibilities statement. The only restriction that we might consider is 699 (research) credits.

12. Associate Member Duties
Include DOGE and DOCS?
Serve as sole committee member in programs allowing that option?

13. Administrator
Request to include Vice Presidents of Research, Extension, and Outreach (added to paragraph that includes President, Provosts, etc).

14. 5 Old Business
Chapter 9 Revisions — with the University Counsel for review. (pending)
Chapter 10 Revisions, Post Doc Grievance Process – Posted in the Handbook

15. 5. Old Business c. Update on Statement of Inclusivity & Tolerance “Campaign of Welcome” from GPSS For Graduate Council review
Ashton Archer, GPSS Vice President
Campaign of Welcome

16. 5. Old Business d. English Language Proficiency Requirement
GC Discussion – No Policy Decision or Vote Today
Discuss to gauge GC consensus for granting latitude to Dean Graves over summer to review exceptions
Plan to formulate policy in the Fall
Rough Starting Proposal:
In lieu of TOEFL Exam – for “professional” and/or “non-thesis degrees” only
1) an oral interview with DOGE to determine English proficiency;
2) followed by an admissions status of "provisional" to allow them to register for classes;
3) the required completion of 9 graduate credits with a B or higher, after which the student's status would be changed to "full."

17. 5. Old Business E. Renumbering of Statistics Courses
GC Member – Karin Dorman
401 and 447 are being renumbered to 500-level now (i.e. the next catalog, 2018).
A plan in place to re-number other current 400-level courses to dual 400/500 numbers. Will take another year.

18. 6. New Business a. 2017 – 2018 GC Meeting Day – Wednesday?
b. Discuss wording of new statement that is required to be included on title page for theses and dissertations:
“The student author and the program of study committee are solely responsible for the content of this thesis. The Graduate College will ensure this thesis is globally accessible and will not permit alterations after a degree is conferred.”

19. Final Meeting of the Year
GRADUATE COUNCIL
Final Meeting of the Year