1. Funds at Oregon State University
A FUND is a
Revenue Source

2. What is a Fund?
A Fund is a set of self-balancing accounts segregated for a purpose.
A Fund is the FOAPAL element which contains the assets, liabilities, revenues, expenditures, and balances of a specific revenue source.
The Fund is a 6 digit field and is associated with a Fund Type (group).
In the examples that follow in this and other presentations, “x” is used to represent either alpha or numeric characters.

3. Fund Validation Table - FTVFUND
The form that lists all funds in the OSU Chart.
Information provided:
Fund Code
Fund Type
Fund Title
Data Entry code (Y = can post using Fund)
Status (A = active)
Effective and Termination Dates for posting to the Fund.

4. Fund Code
The first digit of the fund indicates the fund function. For example, all Education & General funds begin with 0 and all Auxiliary funds begin with 1.
The second digit further defines the use or restrictions of the fund. For example, funds which begin with 05 are Designated Operation funds.
The remaining four digits identify the individual funding source.

5. Fund Types
Fund Types separate resources by restrictions of how the assets can be used.
Major Fund Types are:
Types Unrestricted Funds
Type 11 Budgeted operations
Types Other unrestricted
Types 21 – 29 Auxiliary Funds
Types Restricted Funds
Type 41 Loan Funds
Types 61 – 66 Endowment Funds
Types 81 – 87 Plant Funds
Type 91 Agency Funds

6. Fund Type 11: Budgeted Operations
Funds available for current operations and mission of the university.
Generally, there are no external restrictions on expenditures.
Examples of Fund Codes for Fund Type 11:
Education & General Fund
OSU Cascades General Fund

7. Fund Types 12–14: Other Unrestricted
Funds available for current operations and mission of the university for a specific purpose.
Generally, there are no external restrictions.
Examples of Fund Codes for Fund Types 12-14:
05xxxx Designated Operations - testing/workshops
09xxxx Service Centers

8. Fund Types 21-29: Auxiliary
Funds of a self-support enterprise that provides services to students and others as individuals.
Primary fund groups for Fund Types 21-29:
10xxxx Student Housing
11xxxx Memorial Union
12xxxx Athletics
13xxxx Student Health Services
14xxxx Parking Services

9. Fund Types 31-39: Restricted
Funds limited by external funding source as to their use. These funding sources include federal or other sponsors, individual donors, or affiliated foundations.
Examples of Fund Codes for Fund Types 31-39:
Grants & Contracts (fund begins with alpha character)
Mxxxxx Gift/donor funds
FSxxxx OSU Foundation flow-through funds

10. Fund Type 41: Loan Funds that provide resources available to students.
Funds are managed jointly by the OSU Financial Aid & Scholarship Office and the Business Affairs Office.
Each fund stipulates who is eligible to receive the loan and the repayment conditions.
Example of Fund Codes for Fund Type 41:
49xxxx Student Loans

11. Fund Types 61-66: Endowment
Funds held and invested by the State of Oregon on behalf of OSU.
These can not be expended.
Investment earnings are posted to other funds and are restricted to expenditures designated by the terms of the donor.
Example of Fund Codes for Fund Types 61-66:
60xxxx Endowment

12. Fund Types 81-87: Plant
Funds committed for construction or acquisition of long-lived assets and major repairs.
Plant funds are separated into 4 subgroups:
80xxxx-82xxxx Unexpended Plant funds
83xxxx-84xxxx Renewal & Replacement funds
85xxxx-86xxxx Retirement of Indebtedness
Investment in Plant

13. Fund Type 91: Agency
Funds established for outside entities affiliated with and residing at OSU.
OSU is only the custodian of the funds. There is no institutional equity in these funds; expenses are not included in financials.
OSU payroll can not be paid using these funds.
Example of Fund Codes for Fund Type 91:
92xxxx Student Campus Organizations

14. Fund Title
Each fund has a title which starts with a three digit acronym indicating the budget authority of the fund.
Example: ZAR = University Operations
SCI = College of Science
The remaining characters indicate the use of the fund.
Restricted grant fund titles contain the sponsor name as well as the principal investigator (PI) name.

15. Fund Dates
Dates indicate when the fund is available for transaction processing.
The Effective date is the initial date transactions can be processed on the fund.
The Termination date closes the fund to further transactions.

16. Fund Codes at Oregon State University
END
Fund Codes at
Oregon State University