1. Open Access Scholarly Communication
These slides are available in in VTechWorks at
Prof. Gail McMillan
Virginia Tech Libraries
GSA: March 23, 2017

2. Virginia Tech Mission Statement
... The discovery and dissemination of new knowledge are central to its mission.
Through its focus on teaching and learning, research and discovery, and outreach and engagement, the university creates, conveys, and applies knowledge to expand personal growth and opportunity, advance social and community development, foster economic competitiveness, and improve the quality of life.

3. Many kinds of “Open” Open source software Open peer review Open data
Open government
Open educational resources (OER)
Open pedagogy
Open access

4. 4/14/2018
Open Access Defined
Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions.
Two roads to OA: green and gold

5. Why you (and I) should care
Sharing matters at different scales:
Personal: citation advantage, visibility
Academic: reclaiming ownership, economics of publishing
National: taxpayer access to information
Global: development and transmission of new ideas
Sharing knowledge and demonstrating research impact at a global land-grant university depends on success at all levels

6. Scholarly Communication Cycle
Do research, write article
Give publisher free content, free peer review, free editorial services
Buy back content
With many potential readers excluded
With lost control over our own work
At high prices and 8% annual inflation

7. Who is excluded? Colleagues Scholars in the developing world
Independent researchers
Virginia taxpayers
Students who graduate

8. What are the costs? Monopoly market Prices rise faster than CPI
Large publishers among most profitable businesses
Less money for monographs because journals costs are so high

9. Advantages of Open Access
Scholarly information is a public good
Increase in “visibility, retrievability, audience, usage, and citations”
Text and data mining
Research integrity
Scales with growth in research
Unforeseen benefits

10. Misunderstandings about OA
Not intended for patentable or royalty-generating works
Not a way to bypass peer review
Not an assertion that publishing is cost-free
Doesn’t necessarily mean publishing in open access journals or paying APCs
Article Processing Charges

11. Two Roads to Open Access
Self-archiving (Green OA)
Deposit pre-print or post-print in university or disciplinary repository
(e.g. VTechWorks or arXiv)
OA publishing (Gold OA)
Publishing in open access journals
(e.g. PLOS One)
Benefits of Green OA
Access for all
You control license
Citations
Statistics
Preservation
All of your work in one place

12. Self-archiving (Green OA)
However
Voluntary efforts don’t scale
Not the version of record
May require journal permission
Read contract
SHERPA-RoMEO has publisher policies

13. Self-archiving (Green OA)
If not explicitly permitted in your contract:
Save the PDF addendum that is generated.
Print the addendum, and sign and date it.
Sign and date the publisher's agreement. Immediately below your signature on the publisher's form, write: "Subject to attached Addendum." This is very important because you want to make clear that your signature is a sign that you accept the publisher's agreement only if the publisher accepts you Addendum.
Make a copy of all three documents (the publisher's form, your Addendum, and your cover letter) for your records.
Staple the three original documents together.
Mail the three original documents to the publisher.

14. OA publishing (Gold OA)
Benefits:
Access for all
Version of record
Greater visibility and more citations
The golden road: publishing in OA journals

15. Finding OA Journals and Publishers
Open access journal directories
Directory of Open Access Journals
SHERPA/RoMEO
ThinkClickSubmit
UlrichsWeb
Open Access Scholarly Publishers Association, COPE
Publisher discounts available to VT authors

16. Evaluating a Publisher
Assess website, ToC, articles, editorial board
DOAJ, digital preservation
Red flags: multiple journals launched at once, irregular publishing, lack of focus, few articles published, high fees
OASPA members:

17. What you can do to increase access
Archive your articles, data, presentations, syllabi, reports, etc. in VTechWorks
Read contracts and use addenda to gain self-archiving rights
Publish in open access journals
Start an open access journal
Consider a departmental, college, or university-wide policy on OA article archiving
Apply for publication funding and spread the word about the library’s OA fund

18. VT Library Services
Institutional memberships reduce publication charges (PLoS, BMC, etc.)
VTechWorks: digital repository of articles, data, etc.
Consulting on publishing agreements
Assisting with digital projects (Port)
Publish open access journals
Subvention fund: $1500 per OA article

19. VT OA Subvention Fund Allocations
Authors have no other source of funding (e.g., no grants from NIH, NSF, Gates, etc.)
$ per article x 2/yr.
Max $3000 per author per year
Prorated for multiple VT co-authors
$1500 distributed among the VT co-authors
3 authors of one article subsidized at $500 each
$100,000 fy 2017
Authors must not have any other sources of funding. OASF is not available for articles resulting from research sponsored by agencies that allow allocations for open access fees like the NIH.
Support is limited to $ per article and $ per author per year. For papers with multiple Virginia Tech co-authors, the program would still subsidize the same total amount of up to $1,500 per article but it would be prorated among each of the authors for the purposes of calculating amounts towards the annual limit for individuals, for example, 3 Virginia Tech authors would be allocated $500 each.
Some sources of external funding for publication of research results include: Howard Hughes Medical Institute, Rockefeller Foundation, etc.

20. Potential VT OA Policy
Faculty grant to Virginia Tech permission to make available their scholarly articles and to exercise the copyright in those articles. That is, each faculty member grants to VT a nonexclusive, irrevocable, worldwide license to exercise any and all rights under copyright relating to each scholarly article, in any medium, provided that the articles are not sold for a profit.
Copyright holders can:
Distribute
Reproduce
Modify
Perform publicly
Display publicly

22. Open Access http://guides.lib.vt.edu/oa/journals
Thanks very much to Philip Young and Julie Speer. Several of these slides came from their work.
These slides are available in in VTechWorks at
Gail McMillan
Virginia Tech Libraries