1. Presented by: James Hart Director of Finance SGA Funding Presentation
SGA Finance
Presented by:
James Hart
Director of Finance
SGA Funding Presentation

2. Requesting Funds From SGA
Requesting Funds is a two part process
Apply for funding
Must apply 2 weeks prior to the event or purchase (The earlier the better)
Turn in the request
SGA will review the Application and send a decision
Reimbursement
Once the decision is rendered, you may purchase items
Fill out a SGA Check Request
Receive reimbursement for approved expenses

3. Accessing the Application
Navigate to the SGA page on Chapman’s Website
Click on the Finance Section
From the Finance Section, select the type of Application that you will be filling out
There is a list of instructions that will guide you to the application itself

4. 450-500 Word Summary What is the purpose of the Activity?
How many people will attend/Who will it affect?
Is the event open?
How is the event being marketed?
Has the event happened before? Can you provide past figures on cost and attendance?
Is there other funding or ticket sales?
How is the even beneficial to Chapman?
Why should SGA fund this request?
This is your opportunity to tell us why this request is important to your organization and the University as a whole
The more detail there is, the better we can understand why it is important

5. Cost Estimates Invoices Quotes Estimates Online Shopping Carts
It is also much easier for us if all of this information is compiled into an excel table that clearly breaks down costs

6. Who Will we fund
SGA’s Mission: dedicated to making positive change on Chapman’s Campus. Advocate for student needs and concerns and actively seek to improve every aspect of the college experience.
1.) Student Orgs recognized by Student Engagement
2.) On-Campus Departments/Organizations
3.) Undergraduate Student Conferences
Student Org Conference Scholarship

7. What we won’t fund Purchases of Alcohol, Drugs, or Tobacco
Partisan Politics
First Class/ Business Class travel expenses
Over $100 in food from an outside vendor without Sodexo approval
Expense of ingredients– food must be made in a commercial kitchen.
Items without a valid receipt (Financial Services)
Promotional items without PR and Allocations Approval
Expenses deemed unreasonable or excessive
Fundraisers*
Anything for which course credit shall be received

8. Things we limit funding on
T-Shirts (and other items of this nature)
$10 per clothing item
Also subject to media guidelines
Single Use Graduation Items
Cords, Stoles, Medallions, Etc.

9. Other Things to Keep in Mind
Any food over $100 must be ordered through Sodexo
Applications dealing with promotional materials, including shirts, must meet our media guidelines
These can be found on the SGA Finance Page
We only fund up to $10 per shirt
That includes taxes, fees, and additional costs associated with the shirts
Must meet the fiscal policies of the University

10. Once the Application is Complete
$1,000 or Less
Goes to the Allocations Committee the Tuesday after the Application is submitted and complete
Decision will be rendered in the committee
Over $1,000
A recommendation is made to Senate
The Following Friday the request is brought up for discussion and a full senate vote
The applicant will receive an notifying them of the decision
Allocations Committee
Senate - 1:00 PM – AF 2nd Floor Board Room

11. What to look for in: Student Org Funding
Events
Non-Event based
Is the event open to most or all of the Chapman Student Body
Has this event happened before?
Promotion Tactics?
Tickets for the event? Cost to Students?
Who else is sponsoring the event?
What is the benefit of this event to Chapman/student body?
What’s the expected turnout/is it reasonable?
What are we funding for the event?
Location?
Have they asked for money before? – Sustainability?
Are the costs associated with the request reasonable?
How does this help advance the orgs end goals?

12. What to look for in: Co-Sponsorship Funding?
Appeal to students?
Does it benefit the student body?
Accessibility to students… is it on campus?
College or campus wide events
Have we funded this department before?

13. What to look for in: Conference scholarships
Beneficial to the student’s future success as a career or leadership opportunity?
Greek Funding?
Show leadership in other areas of campus?
No funds for required attendance members
Leadership Conference versus Convention
Financial need?
Have they requested funding before recently?
Chapman’s Image in sponsoring an applicant

14. Student org conference scholarships
If a student org has more than 5 members in attendance or the combined cost is over $2,500.
Club must be a registered Student Org on campus
Looking for same qualities as the conference scholarship and Student Org funding applications.
Active membership in the Student Org—Leadership positions?

15. Final Information
James Hart – Director of Finance –
Kunal Sharma –Allocations Committee Chair
Allocations Committee
Senate - 1:00 PM – AF 2nd Floor Board Room