1. RESPONSIBILITIES DUTIES
JROTC LOGISTICS
LOGISTICS
RESPONSIBILITIES DUTIES
&
ACCOUNTABILTY
Military Property Specialist

2. PROPERTY ACCOUNTABILITY FEDMALL DOD MILSTRIP
JROTC LOGISTICS
AGENDA
RESPONSIBILITIES
PROPERTY ACCOUNTABILITY
FEDMALL
DOD MILSTRIP

3. Consolidated Installation Property Book (CIPB) Responsibility
JROTC LOGISTICS
Consolidated Installation Property Book (CIPB) Responsibility
JROTC property book managed
Support Installation Property Book Office (SIPBO)
Educational institution hosting JROTC will establish property accountability.
Appoints Military Property Specialist (MPS) to be responsible and accountable for the unit’s property
Sends copy of appointment memo to Bde
HOEI is ultimately responsible for all assigned government property. 3

4. Military Property Specialist Responsibility
JROTC LOGISTICS
Military Property Specialist Responsibility
Appointment memorandum statement for Military Property Specialist (MPS) acceptance of responsibility and accountability for military property, File statements in front of PB
Establish/maintain records to identify, acquire, account for, control, store, and properly dispose of material authorized to conduct the mission of the school 4

5. Consolidated Property Book
JROTC LOGISTICS
SUMMARY
Accountability—
Consolidated Property Book
Manual Property Book Accountability/Automation
Appoints Military Property Specialist (MPS)
Military Specialist Property Book Responsibility 5

6. Military Property Specialist
JROTC LOGISTICS
ACCOUNTING METHODS
Military Property Specialist 6

7. JUMS ( Junior Unit Management System )
JROTC LOGISTICS
Informal Property Accounting
Property Book
JUMS ( Junior Unit Management System ) 7

8. Informal Property Accounting
Step 1: Each
Step 1: Each site or unit What will appear after the page refreshes is a series of tabs in the following order: Account Info; Permissions; Express Settings; Options; Address Book; List; Credit Card List; Recipients. Then “Click on the Permissions Tab” and complete the required MILSTRIP/FEDSTRIP Authorization forms.
JROTC LOGISTICS
Informal Property Accounting
Categories of Informal Property:
Cadet clothing
OCIE
Cadet clothing records (JUMS Clothing Record )
Accounting record for cadet clothing and OCIE
Disposal of cadet clothing may be done locally (use DA Form 3161, , 1348 and verify under “2 man rule”, per CCR 700-1)
Dispose of OCIE (use same method for some items; others turn-in IAW Cadet Command G-4/Support Installation procedure) 8

9. Hand Receipt Procedures
JROTC LOGISTICS
Hand Receipt Procedures
Hand Receipts are required whenever Property Book or durable items are issued
SIGNATURE OF THE PERSON ON THE HAND RECEIPT
ESTABLISHES DIRECT RESPONSIBILITY 9

10. JROTC LOGISTICS HAND RECEIPT10

11. JROTC LOGISTICS HAND RECEIPT11

12. JROTC LOGISTICS HAND RECEIPT12

13. JROTC LOGISTICS HAND RECEIPT13

14. JROTC LOGISTICS HAND RECIPT
SUMMARY
Accountability—
Consolidated Property Book
Manual Property Book Accountability/Automation
Appoints Military Property Specialist (MPS)
Military Specialist Property Book Responsibility 14

15. JROTC LOGISTICS FEDMALL
Overview:
FEDMALL is an e-commerce ordering system for Department of Defense (DoD), Federal, State, and authorized local Agencies to search for and acquire products from government reserves and commercial sources. Buyers will have access to tens of millions of individual items of supply, from centrally managed DoD and General Service Administration (GSA) assets to commercial off-the-shelf (COTS) products.
Customer Registration:
To access FEDMALL use to following Link: 15

16. Customer Registration
Before You Begin
Before you start, be sure that you have a valid authentication certificate, such as a CAC card, PIV card, or a soft certificate available to your web browser. If you intend to have purchasing authority, you need the credit card (e.g. Government Purchase Card, GPC) information and/or MILSTRIP information. 

17. JROTC LOGISTICS FEDMALL Register
STEP 1: Register module. Open your default web browser and navigate to the FEDMALL Home page. Click on the Login/Register active text in the top right corner of the web page.
Step 2: Click on the OK button.
Step 3: Click on either certificate, remembering that you must select the same certificate when you log in to your account.
Step 4: Click on the OK button.
Step 5: Click on the radio button that describes your position in the New Account Registration section. Click on Federal Government Employee.
Step 6: Click in the User ID field.
Step 7: You can name this new account anything you like, provided the name is not being used. Click on the Check User ID button.
Step 8: Now click on the Submit button.
Step 9: Enter your contact information. Click in the Address field.
Step10: Click on the active area of the vertical scroll bar to move down this page.

18. JROTC LOGISTICS FEDMALL REGISTER CONTINUE
Step 11: Click on the Service/Agency of Assignment field dropdown arrow.
Step 12: Click on the Save button.
Step 13: Observe the instructions near the top of the page. Click on the active area of the vertical scroll bar to display all of the information.
Step 14: Click on the Submit button.
Step 15: Observe the new message near the top of the page. Click on the active area of the vertical scroll bar.
Step16: Click on the Homepage button.
Step17: Click on either of the I accept buttons
Step 18: The FEDMALL home page is displayed. Your user ID appears at the top of the page as well as just below the page banner. This step completes the Register module.

19. JROTC LOGISTICS Developing MILSTRIP Account
Step 1: Log in to FEDMALL ., “Click on My Account” in the top right of the web page. What will appear after the page refreshes is a series of tabs in the following order: Account Info; Permissions; Express Settings; Options; Address Book; List; Credit Card List; Recipients. Then “Click on the Permissions Tab” and complete the Required MILSTRIP/FEDSTRIP Authorization forms.
Step 2:You will need to complete one Authorization Forms for Fund – Code (35 is for MPA); (ZZ is for OMA). I’ve attached copies of Authorization forms as examples for the field. After completing the forms there’s a button at the bottom of the form “Click Submit Button”. Print a copy of the authorization forms and the requester and supervisor must sign the documents.

20. JROTC LOGISTICS Developing MILSTRIP Account
Step 3: Once all required signatures are obtained, the requester must this forms to the following s address.

21. Quick Ordering Process

22. Quick Ordering Process Cont.

23. Item Screen

24. Item Characteristics Screen

25. Add to Frequently Purchased Items Screen

26. Review Selected Item/s for Current Order

27. JROTC LOGISTICS FEDMALL REGISTER CONTINUE

28. 3 STEPS TO CLOSING OUT RECON's
1. Print the open and closed DCR (Document Control Register).
a) 3 STEPS TO CLOSING OUT RECON's . Purge the DCR.
b) Draw a recon stop line on the DCR. This is determined by the newest valid document on the recon.
c) Ensure to note partial issues and partial cancellations.
2. Validation Procedures
a) Documents still open on the recon/DCR and valid indicate with an (X) in the comment column of the recon.
b) Documents no longer required indicate with (C) in the comment column of the recon.
c) Documents that have been received, indicate with (R) in the comment column of the recon. * You must provide a copy of the 1348 (receipt) along with your recon.

29. continue
3. RECONS will be produced around the 1st of each month. They must be worked and returned to the SSA on or before the 10th of each month. (Remember this recon will be reported). Fax, Scan and or the completed copy of the recon, supporting documents (1348’s) along with the cover sheet back to the SSA.
* Note; Support Installations may have a different format but the concept remains the same.

30. SSA COVER/INSTRUCTION SHEET
Pay special
attention to section 3. and 4.
Sign and date after completing the DCR/Recon sheet. RETURN all documents to the SSA by suspense date.

31. RECON (DCR) SSA TRACKED REQUISITIONS
a. Documents still open on the recon/DCR and valid indicate with an (X) in the comment column of the recon.
b. Documents no longer required indicate with (C) in the comment column of the recon.
c. Documents that have been received, indicate with (R) in the comment column of the recon. * You must provide a copy of the 1348 (receipt) along with your recon

32. TURN IN PROCEDURES
U.S. government property has to be disposed of in a certain way. This section will provide detailed information on how to turn in JROTC property.

33. Support Installation (SSA)
Defense Re-utilization and Marketing Office (DRMO) Location and Point of Contacts
Ft Bragg, NC POC: Mrs. Brown(910)
Ft Gordon, GA POC: Mr Grant or MR Todd (706)
Ft Jackson, SC POC: Brenda Herndon (803)
Ft Lee, VA POC: William Joyner (804)
Ft. Eustis, VA POC: Tom Humphreys (757)
Ft Meade, MD POC: Connie McClendon(301) /9291
Ft Knox, KY POC: MS Wendy (502)

34. When is property turned in?
US government property will be turned in when it is excess to authorized allowances.
When it is not needed and authorization is not mandatory.
When it becomes unserviceable or economically reparable.

35. Serviceable Equipment
Report all serviceable excess items to the Brigade. The Brigade will attempt to redistribute excess items from within, before sending a list of these items to Cadet Command. Brigade will send disposition instructions to either turn in the property or prepare the property for transfer shipment to a gaining unit.
By reporting all serviceable excess equipment to Brigade you may be helping a unit that desperately needs this equipment to effectively operate.

36. How is Property turned in?
STEP 1. Identify the property that you want to turn in.
Identify property by matching the property to the entry on your property book with LIN numbers and NSN’s and Serial number.
*****Air Rifle will be turn-in at CMP (Instructions attached) ****

37. How is Property turned in?
STEP 2. T/I The property- Prepare the property for turn in.
a) For some installations, Instructors will have you send equipment to a maintenance facility to determine if the item is unserviceable or serviceable. Prepare DA Form 2407 and request a TI for turn-in.

38. CONTINUE
b) Others will prepare equipment for turn in by removing all memory card, removing hard drives; toner cartridges, etc if you are turning in computers. To be sure that you have properly prepared your equipment for turn in contact the DRMO Office that supports you.

39. STEP 3. Obtain a document number from IPBO office
CONTINUE
STEP 3. Obtain a document number from IPBO office
a) UNITS WITH CONSOLIDATED PROPERTY BOOKS .Units will send their DD Form 1348(s) to the JROTC Brigade HQ and Brigade HQ’s will forward these documents to Cadet Command IPBO Office to request for a non-expendable document number.

40. CONTINUE
The Property Book Office will annotate document numbers on the DD Form 1348(s) and return the documents back to you within 48 hours prior to your turn-in appointment.

41. Example of a manual document number: W904DS 60130001
CONTINUE
b) UNITS WITHOUT A CONSOLIDATED PROPERTY BOOK WITH A SUPPORTING INSTALLATION.
Units without a consolidated property book at a supporting installation will generate their own document numbers and annotate the document number to their non-expendable document register.
Example of a manual document number: W904DS

42. STEP 4. Schedule a turn in appointment
CONTINUE
STEP 4. Schedule a turn in appointment
Contact your Support Installation DRMO office or the prescribed office directed by your supporting installation to set up an appointment to turn in all of your unserviceable equipment. Verify with the DRMO Office to ensure that you have all of the proper paperwork to make for a smooth transaction. Schedule a turn in appointment and send that to Brigade HQ’s and Brigade HQ’s will forward your turn-in date to Samuel Coachman at Cadet Command G-4.

43. Click on Local Customer to DFSO (CONUS)
CONTINUE
b)You can also go and schedule your appointment by following these steps.
Click on Transportation Scheduler (Left hand side, fifth block down) or click on schedule a Turn-in under Quick links on the right side.
Click on Local Customer to DFSO (CONUS)
Select your Support Installation (click on drop down box arrow on right)
Choose Appointment type.
Choose appointment date and time.

44. CONTINUE
After making your appointment you will get a TENTATIVE reply.
Once you have your turn-in appointment date, please send me that date so I can forward it to Cadet Command IPBO Office (Samuel Coachman).

45. CONTINUE
STEP 5. Turn in property
a) Be prompt for your appointment and call ahead to confirm, also give a 24 hour notice if you need to cancel your turn-in appointment.

46. CONTINUE
STEP 6. Return the completed turn in document(s) DD Form a to the Cadet Command IPBO Office and request and updated Hand Receipt.

47. CONTINUE
a) This is the most important step. If you fail to return completed document(s) to Cadet Command IPBO Office they will not be able to make the necessary adjustments to your current hand receipt.

48. What forms do I Use? Use a DD Form 1348-1a COMPLETED DD FORM 1348-1a
CONTINUE
What forms do I Use?
Use a DD Form a
COMPLETED DD FORM a

49. Initiate FLIPL Process
An individual does not admit liability or offer to reimburse for loss
Change of Primary Hand Receipt Holders ; resulting in loss of property
Loss property value exceeds individual monthly base pay
Loss or destruction of controlled inventory item (15-6 investigation) Annotated in “Block 3” on DD Form 200
Loss is a recoverable item with code of “D,F,H,or L”
Other circumstances outlined in AR 735-5, Para 13-3

50. Initiate FLIPL Process
Starts with the discovery of loss (day1)
Preliminary search for the missing item(s)
Identification of the loss, damaged, destroyed or theft of item(s) using
Army portion of FEDLOG
Gather dates and circumstances, these should be exhibits! Sworn statements, Copy of last sign hand receipt, Letter of lateness if over the 15 day mark, pictures of equipment if a serial number is being changed, police reports for stolen equipment etc.…
Prepare DD Form 200 blocks 1, and 3 thru12
Complete the narrative portion
Provide the investigation of property loss to the Brigade HQ’s JROTC

51. Initiate FLIPL Process6
Initiate on discovery of loss/damage/
destruction of property
Conduct a preliminary search for missing item(s)
Identify items thru FEDLOG or Hand receipt
Gather dates, situation of loss, damage, destruction
Prepare
DD Form 200/ DA Form 7531
Obtain an investigation number from your Brigade S4/Maintains FLIPL Register DA Form 1659
Obtain document voucher/ number from accountable PBO
Submit to appointing authority within 15 days
Initiation process must be completed within 15 days of discovery of loss

52. What forms do I Use? Use a DD Form 1348-1a COMPLETED DD FORM 1348-1a
CONTINUE
What forms do I Use?
Use a DD Form a
COMPLETED DD FORM a

53. QUESTION
QUESTION