1. Building Campus Connections Pre-Proposal Conference
Request for Qualifications for ON-GOING PROFESSIONAL SERVICES

2. Welcome
Michael Carmagnola, Project Management and Construction Services Director
Trina Bickford, Contracts Manager
Neil Crump, Manager Plant Construction
Request for Qualifications and Contract Details
Submission Details
Muriel Kruse, HUB Staff Associate
HUB Details
Senior Project Managers
Available for questions and answers

3. Agenda Overview Up Coming Solicitations
List of Disciplines for Round 2
Types of Projects
Applying for Disciplines
University of Texas Campuses
Request for Qualifications (RFQ)
Due Dates
Contacts
On-Going Service Provider Contract
Review of RFQ Sections and HUB Documents
Submission Instructions and Requirements

4. Changes from Previous Requests for Qualifications (RFQs)
Overview
Request for Qualifications intent for Professional Services for Other Specialties
Changes from Previous Requests for Qualifications (RFQs)
Previous RFQs
Current RFQ
23 Disciplines and solicited all at once
Collapsed Disciplines: 4 Rounds of solicitations
Submission with sub-consultants
Prime firms that only have current
in-house capabilities (Sub-consultants as project needs require)
Hard copy submissions
Only Electronic submissions
Second Change Note: Sub-consultants as project needs require

5. Upcoming Solicitations
Discipline
RFQ Posting
Engineering
March - April 2017
Architecture
August - September 2017

6. List of Disciplines for Round 2
Interior Design
Environmental Survey, Testing, Design, Geotechnical and/or Monitoring
Sub-Disciples: Geotechnical Survey, Testing and Analysis 
Environment Survey, Testing, Design and/or Monitoring
Fire Systems and Life Safety 
Sub-Disciples: Fire Alarm Engineering
Fire Sprinkler Engineering
Fire and Life Safety Code Compliance
Fire Alarm and Sprinkler Third Party Testing
Testing, Adjusting & Balancing
TDLR RAS Review 
Signage/Wayfinding Design
Cost Estimating
Project Commissioning 

7. Types of Projects Discipline RFQ Reference Interior Design
Section 2.3.1
Environmental Survey, Testing, Design, Geotechnical and/or Monitoring
Section 2.3.2
Fire Systems and Life Safety 
Section 2.3.3
Testing, Adjusting & Balancing
Section 2.3.4
TDLR RAS Review 
Section 2.3.5
Signage/Wayfinding Design
Section 2.3.6
Cost Estimating
Section 2.3.7
Project Commissioning 
Section 2.3.8
Project types shall include, but will not be limited to, professional services for building renovations & new facilities up to $10 million total project cost.

8. Applying for Disciplines
Multiple Firms may be selected for each Functional Discipline.
Respondents must specifically apply for consideration for a Specific Discipline.
The same selected firm may be contracted to provide project assignments on more than one discipline should the University determine the Respondent qualified to provide services.
Respondents shall include multiple discipline qualifications in Respondent’s submittal of Section 5.

9. University of Texas at Austin Campuses
Original UTA 40-Acres – Now Acres
JJ Pickle Research Campus
Brackenridge Tract
Johnson Wildflower Center
Bee Cave Research Center
Marine Science Institute – Port Aransas, Texas
Winedale Historical Center – Round Top, Texas
J Frank Dobie Paisano Ranch
Sam Rayburn Library – Bonham, Texas
Garner Library – Uvalde, Texas
McDonald Observatory – Fort Davis, Texas

10. RFQ available for download at

11. Due Dates Addenda Requests for Information (RFIs) are due:
February 23, 2017 by 3:00 PM
Any questions asked today must follow-up with for Addendum issuance to be considered as part of the RFQ
Addendum to be posted no later than 3/2/2017
Proposals (Submission Documents #1 and #2) due:
March 14, 2017 by 3:00PM
Planned Addendum date 1/6/2017
--add to calendar

12. Contacts for the Request For Information (RFI)
RFQ
Trina Bickford
HUB
Muriel Kruse
Electronic Submission
Gary Magretto

13. On-Going Service Provider Contract
Initial One-Year with Five (5) Option Renewals
Review Contract which is included in RFQ – no revision of terms permitted
Successful respondents of this round need not submit for future rounds scheduled later in 2017

14. HUB Documentation Section 5, which includes the HUB documents
HUB documents for submission (required for RFQ)
No sub-consultants considered for RFQ submission
Failure to submit required HUB documents will result in rejection of the Request for Qualifications
HUB Plan on per project basis for contracts $100K and over (if selected)
Exhibit H included in RFQ for future use on per project needs

15. Review of RFQ Sections Which sections are to be submitted? Section 4
Section 5, which includes the HUB documents
Much to Must in Bookmark

16. Submittal Instructions
Where are the instructions for submitting documents for the RFQ?
Section 3 Formatting Instructions

17. Submission Main Points
Requirement
Section in RFQ
Submit two (2) separate .pdf document submissions, one for Section 4 another for Section 5
Section 3.2.1
Size 15MB limit for each .pdf
Use Firm Naming Standard
Section 3.2.4
Section 4 and Section 5 responses shall include required Adobe bookmarks
Section 3.2.3
submissions must be from the same address within the firm
Section 3.3.1
Submit each section separately to the address(es) that apply in RFQ: Discipline Addresses
Section 3.3.3
Failure to submit per RFQ requirements shall disqualify for consideration
Section 3.1.7
PMCS acknowledgement of submission receipts
If you would like to submit for more than one discipline you can by adding multiple discipline addresses to the
Highlight in RFQ

18. Example of Applying for Multiple Disciples
Section 4 Submittal
Section 5 Submittal
If you would like to submit for more than one discipline you can add the same addresses to both Section 4 and Section 5 s

19. Discipline Email Addresses
Requirement
Section in RFQ
INTERIOR DESIGN
ENVIRONMENTAL SURVEY, GEOTECHNICAL AND MONITORING SERVICES
TESTING, ADJUSTING AND BALANCING
FIRE SAFETY AND LIFE SAFETY
TDLR RAS REVIEW SERVICES
SIGNAGE/WAYFINDING DESIGN
COST ESTIMATING
PROJECT COMMISSIONING

20. Additional Questions?

21. Thank you for joining us!

23. INTERIOR DESIGN SERVICES
Section 2.3.1
Interior Design services projects shall include, but are not limited to space planning; furniture, fixtures, and equipment selection; finish selection; window treatment; architectural details; millwork details; green building practices; coordination of MEP systems; code compliance; significant historical interiors; and Texas Accessibility Standards. Types of projects can include: locker rooms, office - landscape and executive, retail, social gathering spaces, and restrooms.

24. Environmental Survey, Testing, Design, Geotechnical and/or Monitoring
Section 2.3.2
Examples: Asbestos, lead, mold, hazardous materials, soil contamination, water quality, etc.
Projects shall include, but will not be limited to, surveying and testing existing locations for asbestos containing materials, lead, mold or other hazardous conditions; developing construction bid information for the abatement remediation of the above; and on-site monitoring of the actual removal / abatement of the hazardous materials. Geotechnical engineering/survey services will include, but not be limited to, site survey, soil testing and analysis report.
Sub-Disciplines:
Geotechnical Survey, Testing and Analysis 
Environment Survey, Testing, Design and/or Monitoring

25. Fire Systems and Life Safety
Section 2.3.3
Projects shall include fire alarm engineering, fire sprinkler engineering, fire and life/safety code compliance, and fire alarm and sprinkler third party testing (new and renovation).
Sub-Disciplines:
Fire Alarm Engineering
Fire Sprinkler Engineering
Fire and Life Safety Code Compliance
Fire Alarm and Sprinkler Third Party Testing

26. Testing, Adjusting & Balancing
Section 2.3.4
Examples: HVAC, FUME HOOD, Etc.
Projects shall include, but will not be limited to, HVAC systems (water/air sides), building pressurization, exhaust hood balancing and controls, diagnosis of existing conditions and recommended solutions, diagnosis of existing conditions for solutions to newly-renovated spaces.

27. TDLR RAS Review Section 2.3.5
These services are those in which a Registered Accessibility Specialist (RAS) provides review, inspection and consultation services. Projects subject to State of Texas Architectural Barriers Act shall be registered with Texas Department of Licensing and Regulation (TDLR) by PMCS. Work may include performing accessibility surveys and studies of various campus facilities. RAS shall have demonstrated knowledge in plan review and inspection reporting, and with TDLR processes and procedures. Projects subject to TDLR Architectural registration are registered by PMCS. The registration package (the issued construction documents, TDLR registration confirmation, and Proof of Submission) is submitted to a Registered Accessibility Specialist (RAS) for plan review and inspection. The RAS is to provide his/her plan review within 30 days of the submittal. Inspection reports are expected within 30 days of the inspection date.

28. Signage/Wayfinding Design
Section 2.3.6
The University of Texas has signage standards for Interior ADA Room Signage and Exterior Wayfinding Signage guidelines. While the use for each category is in most cases clearly defined, projects may also include larger scale requests in the following specialty areas:
Interior Wayfinding Signage and Graphics
Development of Interactive Wayfinding Solutions
Exterior Wayfinding Signage and Graphics
Donor Recognition Programs
Place-making Elements
Identity Development
Details for each specialty area is described in Section 2.3.6

29. Cost Estimating Section 2.3.7
Cost estimating services projects shall include, but are not limited to budgetary estimating for Rough Order of Magnitude, conceptual estimates and detailed design estimates based on the project information that is available.

30. Project Commissioning
Section 2.3.8
Projects shall include, but will not be limited to, full commissioning scope, limited commissioning scope, functional performance testing, and training verification.