1. Survey and Assessment Nancy E Kraft
University of Iowa, Iowa City, Iowa
Preservation of Books and Other Media
21-25, May, 2012
IODE Project Office
Oostende, Belgium

2. Preservation Survey Identify potential hazards to the collection
Preservation of Books and Other Media
Preservation Survey
Identify potential hazards to the collection
Prioritize areas of the collections for preservation action
Distinguishing between artifacts and informational or limited-lifespan materials
Identify preservation actions required to keep collections in the best condition possible for the longest time possible (examples include extending security, improving housekeeping, installing climate-control equipment, replacing poor enclosures, conservation treatment)
Prioritize the needs of the collections and identify steps necessary to achieve the required preservation actions.

3. To begin planning get the big picture
Preservation of Books and Other Media
To begin planning get the big picture

4. Collection Name: Date: Contact Name: Phone Number: Email:
Preservation of Books and Other Media
Collection Name: Date:
Contact Name: Phone Number:
Total Volumes/Items/Linear Ft:
Environment/Structure: Concerns? Yes/No
Temperature: R/H: Air circulation:
Ceiling show signs of leaks: Air ducts:
Walls showing cracks: Lights UV filtered Windows History of water damage:
Comments:
Pest history:

5. Disaster Response/Safety: Need? Yes/No
Preservation of Books and Other Media
Disaster Response/Safety: Need? Yes/No
Warning system: Fire suppressant system:
Smoke alarms: Appropriate fire extinguishers:
Location correct: Disaster response supplies:
Sufficient exits: Exit path posted: Training:
Meeting place in case of fire: ... tornado:
Comments:

6. Collection Types: Check all that apply
Preservation of Books and Other Media
Collection Types: Check all that apply
Acetate Film: BW Photos: Nitrate Film:
Prints and drawings: Textile: Paper Documents:
Leather-Bnd Books: Vellum-bnd Books: Oil paintings on canvas:
Artifacts: Archives: Manuscripts:
Scrapbooks: Newspapers: Serials:
Slides: Audio recordings: Video recordings:
Maps: Posters: Art on paper:
Preservation training needs:

7. Preservation of Books and Other Media

8. Begin to identify needs
Preservation of Books and Other Media
Begin to identify needs

9. Preservation of Books and Other Media

10. Preservation of Books and Other Media

11. Preservation of Books and Other Media

12. Preservation of Books and Other Media

13. Preservation of Books and Other Media
Sample survey forms
Assessing Preservation Needs: A Self-Survey Guide. Beth Patkus.
Preservation Planning: Guidelines for Writing a Long-Range Plan. Sherelyn Ogden.

14. Preservation of Books and Other Media
Take a walk around your building. How are the windows, doors, drain spouts? What is your landscape like?

15. Preservation of Books and Other Media
Take a look at the inside of your building. Any problems? Dirt coming through the windows? Are the windows, ceilings, walls, and floors in good repair?

16. Any evidence of damage by insects or water leaks?
Preservation of Books and Other Media
Any evidence of damage by insects or water leaks?

17. What type of lighting do you have? Is there good air circulation?
Preservation of Books and Other Media
What type of lighting do you have? Is there good air circulation?

18. Do you have good exhibition practices?
Preservation of Books and Other Media
Do you have good exhibition practices?

19. Preservation of Books and Other Media
Do you still have microfiche and microfilm? Where is it stored? How is it used?

20. Do you need to change any shelving practices?
Preservation of Books and Other Media
Do you need to change any shelving practices?

21. Are you providing good support for handling fragile material?
Preservation of Books and Other Media
Are you providing good support for handling fragile material?

22. Do you have any special shelving problems?
Preservation of Books and Other Media
Do you have any special shelving problems?

23. Any evidence of insects or rodents?
Preservation of Books and Other Media
Any evidence of insects or rodents?

24. Preservation of Books and Other Media
What is the condition of your book collection? Any areas in good/bad shape?

25. Do you have a rare book collection? If so, where/how is it stored?
Preservation of Books and Other Media
Do you have a rare book collection? If so, where/how is it stored?

26. University of Iowa Libraries Iowa City, IA
Preservation of Books and Other Media
Nancy E. Kraft
University of Iowa Libraries
Iowa City, IA
Website:
Blog: