1. 5S workplace organisation
Process engineering
5S workplace organisation

2. 5S workplace organisation
A place for everything and everything in it’s place.
5S is a set of house-keeping disciplines designed to assist workplace organisation.
The concept was developed by the Japanese:
as a management tool
to assist with continuous improvement in the workplace.

3. Why use 5S? It is a simple process It involves the whole team
It is a process used to support continuous improvement, attitude and behavioural change
It is the basic discipline for house-keeping
It is a highly visible performance measure.

4. The objectives of 5S A safer place to work
Produces higher quality products
Keeps production costs down
Improves productivity
Improves organisation ‘Everything in its place and a place for everything’
Supports storage space reduction
Supports inventory reduction
Improves employee involvement and satisfaction
Visualises continuous improvement.

5. What is 5S?
The breakdown of 5S:
Sort
Set in order
Shine
Standardise
Sustain

6. 1st S = Sort
This separates the items needed in a work area from those no longer needed.
Get rid of what you do not need
Forget the ‘I’ll keep it just in case’ syndrome
Follow the ‘One is best’ rule.

7. 2nd S = Set in order
This keeps the needed items in the correct place to allow for easy and immediate retrieval.
Arrange items so everyone can:
see where items are kept
easily pick items up
use items
return items to proper place
Follow the (FIFO) rule
The ‘first in first out’ rule is used to rotate stock
A responsible person for every area.

8. 3rd S = Shine
This keeps floors, work surfaces and equipment clean and free from dirt, debris, oil, etc.
Everyone is a cleaner
Individual cleaning responsibility/cleaning roster assigned
Operator equipment care standards
Do not litter your workplace
Pick up any litter you see.

9. 4th S = Standardise
This defines standard activities, procedures, schedules and people responsible for keeping the workplace clean and organised.
Systematic programs
5S awareness campaigns
Visual controls
Use colour codes for tool boxes, zones etc
Use shadow boards
Before and after photos
Use common tools, equipment and systems.

10. 4th S = Standardise What are the advantages of standardising?
Visual management
Easy to find the right item
Easy to identify problems
Easy to audit/check.
This discipline builds a work environment with standardised work procedures, so people are not tempted to do irregular activities (such as lifting, bending and stretching) which could lead to injuries.

11. 5th S = Sustain
This helps the organisation to be disciplined in maintaining new standards and procedures.
Adhere to the rules and principles of 5S
Carry out individual 5S responsibilities
Regular performance monitoring
Regular 5S auditing
Forget the argument ‘Why should I clean it, it will only get dirty again’
Everything has a correct place.

12. What does 5S achieve?
All 5S disciplines are considered and integrated into the context of safety and proper housekeeping standards.
Change your outlook to the workplace
Improve the quality of your work
Maintain a clean and efficient workplace
Improve moral
A work environment that is safe for all employees
Physically
Emotionally
Professionally
Attain customer satisfaction.

13. Using 5S in the workplace
Conduct monthly audits using a matrix and assign tasks to relevant departments or people.
Graph the results and display them in the area as a key performance indicator (KPI).
Acknowledge each area’s achievements as they improve.

14. End