1. UltiPro Change Agent Network
UltiPro Change Management
May 4, 2017
ACTION items…

2. Our Network So Far – 64! Newfoundland Prairies
Carol Ann Reid-Oliver (T)
Helen Combden (T)
Norman Porter
Paul Warford
Sean Fagan
Prairies
Brandee Gratton (T)
Elaine English
Jacki Harris (T)
Joyce Kristjansson (T)
Laressa Thackeray (T)
Lena McAlinden (T)
Nicole Fischer
Liz Marshall (T)
Darla Boss
Stefan Van Schaick (T)
Booth UC / CFOT
Chris Nelson
Dan Harder
Marilyn Coupland

3. Our Network So Far – 64! ONGL – 8T Pamela DeRaaf-Salhani Carrie Davis
Alberta – 5T
Ardell Seefried
Ariel Jaffray
Connie Dulle
Jackie Reid
James Moulton
James Saik
Janet Norman
Katherine Kuzminski
Femi Omotola
Susan Mitchell
ONCE – 10T
Avril Dobson
Brenda Wootten
Cheryl Anne Haynes
Christopher Korneluk
David Costello
Helene Bourdages
Lana Hampson-Morton
Lynne Wigmore
Michelle Mckenzie-Dolly
Paul Thornhill
Peter Kerton
Sharona Ou
Sheila Palmer
Tracy Burt
Wendy Babcock
ONGL – 8T
Pamela DeRaaf-Salhani
Carrie Davis
Patricia Dietz
Tamara Harry
Lynn Savory
Jennifer Perez
Lisa Young
Kathleen Sawdo
Maria Cipolla-Virly BC
Brandalyn Musial
Fiona McLardy
Haydee Chantaca
Jennifer Jan
Silver Pocha
Wendy Tupling Guest
Maritimes
Gemma Rogers (T)
Maryann Doyle (T) QC
Odette Rwubuziz

4. Add yourself – use the link on the UCAN web page (salvationist
Add yourself – use the link on the UCAN web page (salvationist.ca/ucan)

5. Announcing Phase 4 NRO go-live moves to Phase 4 >> March, 2018
Driven by higher scheduling complexity (we need more time to get them set up)
Also, some MUs in Phase 3 will receive Time and Attendance functions in March , 2018 as well
Everyone in Phase 3 receives access to UP for pay statements
Only the timesheet/vacation functionality will be delayed for some MUs
Stay tuned for a list

6. Timeline – REVISED, DRAFT
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept
Oct
Nov
Dec 1
Data Conversion (from old system to new)
Go-live
1st Pay Jan 5
Staggered rollout
of Time/scheduling
Functions through
March 2018 for some MUs
Testing
Phase 1: THQ including
Jackson's Point & officers
assigned to THQ;
Excluding CFOT and
Booth University
Training 3
1st Pay in November
Phase 3: All remaining
divisions
Data Conversion (from old system to new)
Data Conversion (from old system to new)
Testing
Testing
Training
Training 2 4
1st Pay week of June 5
Phase 2: Prairies, NFLD and
all remaining officers;
Excluding NRO
Phase 4: NRO

7. Seasonal Workers
Seasonal workers are treated no differently than regular employees
Set up on UltiPro and retrieve their pay statements on line
IT is already setting up MyArmy accounts for camp workers who will be able to access their statements via a smart phone, personal computer, tablet or camp computer.
Same for Kettles workers: if they do not already have a Salvation Army address, they will be assigned one by IT.
They can access pay statements from whatever personal device they wish.
If some kettle workers do not have bank accounts, we will have to mail pay statements and cheques, just as we have done on Cyborg.

8. Videos! Advance screening for change agents Live on Vimeo now!
Refer to our Super Secret Page (salvationist.ca/ucan)
Will be added to Resource page shortly
Password protected
Please promote in your MU!

9. Train-the-Trainer Phase 2 – ongoing this week Phase 3
Trainers can determine how and when they want to train people
We are working out a distribution of trainer IDs
Phase 3
T3 sessions likely early September; closer to when you need it
If you want to start earlier, let me know
If you want to attend a phase 2 training session to begin learning…please wait until we release June schedule.

10. DEMO oppty
Recording failure
Boo!

11. Support Plan
Hired Shirley Noble to provide additional support (along with Michael Hotrum and entire project team)
Week 1 update meetings for Phase 2 UCANners
Originally slated for 9am EST
To accommodate timezones – move to 11am EST
Target duration: 15 minutes

12. Train-the-Trainer – Phase 2
Strategy
Virtual training (Webex)
Videos
Job Aids
Wallet Cards
We need people willing to deliver training in your Ministry Unit
We will spend extra time preparing you to make you SUPER
We have two trainers who can provide additional support
Access to our training environment
Access to all of our materials
ACTION: Notify Jeff if willing to do this

13. Q&A
New discussion board!

17. Salvationist.ca/projectultipro/
Updated regularly
French & English
Salvationist.ca/projectultipro/

18. Questions for Jeff from last week
Is Direct Deposit is already set up at go-live?
Yes
Are all officers going live for phase 2?
Termination – will it shut down access?
TBD
Technophobes - Can I print on their behalf?
Do I still need to send timesheets to payroll?
No. Enter directly in UP
Will available time-off show in the system at go-live?
Yes. All banks will be available from the data your ministry unit provides

19. Q&A Check video run When does timekeeping begin?
Ensure they play all the way through
When does timekeeping begin?
May 20!
Encourage people to complete their training ahead of that!

20. Reminders Get on MyArmy Contact Jeff if you can deliver some training
Add to your phone
Contact Jeff if you can deliver some training
Get on the Map

21. For next time Update on training
Open to UCAN if we have space
Update on who’s in the staggered group for Phase 3
Termination and UltiPro access