1. AYSO Region 894
Board Meeting
February 9, 2016

2. Our Vision
To provide world class youth soccer programs that enrich children’s lives.

3. Our Mission
To develop and deliver quality youth soccer programs which promote a fun, family environment based on AYSO's Six Philosophies.
Everyone Plays
Positive Coaching
Balanced Teams
Good Sportsmanship
Open Registration
Player Development

4. Agenda Open Positions Training Matrix Function Updates Calendar
Spring Preparations
Training Matrix
Function Updates
Calendar
Year-to-date Budget
Field Allocation
Action Items
Coach dates
Administrative Updates
Referee dates
Division Coordinators
New Business
National Games
Section 5 Games

5. Previous Meeting Minutes Review/Approval

6. Open Volunteer Positions
Secretary – Samantha Walker
Publicity/Marketing Coordinator
Soccer Camp Coordinator
Regional Auditor

8. Training Opportunities
Feb 13 – Madison, Basic Referee
Mar 5 – Madison, Basic Referee
Mar 12 – Hazel Green, Basic Referee
Feb 27 – Crosswinds, Division Coordinator
TBD – VIP Buddy and Volunteer courses

9. Calendar Date Event Jan 11 Meet with Dick’s Sporting Goods Jan 30
Live in Five Event
Feb 12-14
EXPO
Feb 13
Spring Reg Event 1 of 2
Feb 27
Spring Reg Event 2 of 2
Division Coordinators Course (2:30-4pm) (new DCs)
Division Coordinators Meeting (4-5pm) (all DCs)
Coaches Meeting (6pm)
Feb 28
Dick’s Shop Day, 2-4pm

10. Calendar Date Event Feb 29 – Mar 11 Unified Practices U8-U12 Mar 6
U5-U12 Registration Closes
Board Meeting (2pm)
Mar 8
U12 Team Formation (8pm boys, 9pm girls)
Mar 10
U10 Team Formation (8pm boys, 9pm girls)
Mar 11
U8 Team Formation (8pm boys, 9pm girls)
Mar 12
Springfest Games
Mar 13
Daylight Savings Time Begins
Mar 14-18
Madison County Spring Break
Mar 19
Mar 21
U8-U12 Regular Practices Begin
Mar 26
No Games – Easter

11. Calendar Date Event Mar 7 U12 Area Scheduling (6pm boys, 8pm girls)
U16/U19 Area Scheduling (7:30pm boys & girls)

12. March 6-11

13. Calendar Date Event Apr 2 Spring Game 1 Apr 9 Spring Game 2 Apr 16
May 7
Spring Game 6
May 14
Spring Game 7
May 21
Spring Game 8 (Regular Season Ends)
May 24-26
Last Days of School
May 28-30
Memorial Day Weekend
Jun 10-12
Section 5 Games
Jun 13-17
Challenger Summer Camp
Jul 2-10
National Games
Jul 11-15
UK International Summer Camp

14. Calendar Date Event Jul 9 Fall Registration Event 1 of 3 Jul 23
Aug 3
School Starts (Madison County & City)
Aug 6
Fall Registration Event 3 of 3
Aug 8
Unified Practices?
Aug 15-19
Team Formation?
Aug 22
Regular Practices Begin?

15. Action Items Description Assigned to Due Date Status
Take Flyers to vacation day bible schools and camps. See when churches have bible school
Curtis, John,
Meagan
May-July
New
Finalize field allocation
John, David
Feb
Purchase no parking sleeves for cones
John
Jan
Deliver flyers to schools
Meagan, John
Setup VIP meeting date
Angela, John
Year-to-date budget
Rebecca
Referee training and scrimmage dates
Chris, Aaron
Coach training dates
Peter, Curtis
Send solicitation for division coordinators
Complete
Purchase equipment (cones, big ball, etc) for VIP

16. Administrative Updates

17. Division Coordinators
Need division coordinators!
Rachael Stewart – U14
Peter – U16/U19B
Van – U16/U19G
U5/U6 - ?
U8 - ?
U10 - ?
U12 - ?

18. National Games U10B – Chris Steely U19G – Van Sullivan
Practices/Games during spring season?

19. Section 5 Games
EXTRA teams?

20. Spring Preparations Flyer design complete and ordered
Need help with banners and yard signs

21. Registrar
Tiffney Etzel

22. Safety Director
Rod Merritt

23. Treasurer
Rebecca Hammer

24. CVPA
Meagan Ottum

25. Coach Administration
Peter McCoy
Curtis Walker

26. Referee Administration
Chris Boyer / Aaron Luchini
Dowling Bowman
Douglas Vechinski

27. Equipment
Van Sullivan

28. Uniforms
Beth Sullivan

29. Fields
David Kennedy
Cindy Vechinski

30. Preliminary Field Allocation
Endeavor – U8
Hope – U5/U6
Crosswinds – U10
Harvest Baptist or HES – U12
Calvary Baptist – U14
MMS – U16/19

31. VIP
Angelia Southern

32. Division Coordinators

33. New Business

34. Review Action Items