1. ROLE of a Continuous Improvement LEADER
ROLE of a Continuous Improvement LEADER
1. Introduction
4. CI Leader Role
7. Process Discipline
Effective Leader of a team for the continuous improvement activity. A CI Leader has to control the working team and ensure that the team fully understands the objectives of the CI event.
A CI Leader is a key part of the CI philosophy and should be committed to best practice, communicate well and lead by example.
Allocates and agrees tasks with each team member
Prepares for mid term and close out reviews
Maintains and posts an up to date project board
that they are aligned on what needs to be done.
The Continuous Improvement Leader is responsible for all aspects of their CI and the use of the CI board.
The board must be up to date with the relevant data and charts displaying the actual progress.
8. Reviews
Mid Point Review
The Continuous Improvement Leader is responsible for the update to the Audit team for the mid point review highlighting any areas of concern or bottlenecks to the success of the CI event.
The Continuous Improvement Leader is responsible for the presentation and its delivery to the Management and Audit teams
2. CI Team
The CI Leader should demonstrate the following
The CI Leader is responsible for his/her own CI team.
Each CI member is empowered to improve their CI project and the overall effectiveness of its running in line with the Project objectives
Prepares for the CI project
Gets clear understanding of the “Problem statement”, “WDGLL” and project deliverables.
Gathers data needed for the project
Identifies resources required
Agrees and books a suitable venue
Makes personal contact with each team member
Prepares for the project kick off meeting
Identifies and makes connection with key Managers, customers and audit team
General
- Problem Solving skills
- Being Helpful
- Open Communication
- Good listener
- Coaching & Training
Meetings
- In a timely manner
- Supportive
- Inspiring
- Enthusiastic
Final Review
5. Leadership
Lead New CI Project Initiatives
Pull Support Teams together to resolve CI Project issues
Motivate and encourage Teams
Model the Way
Draw on support functions
Use the Audit teams
Connect with the CI Mentor
3. CI Meetings
The CI Leader is responsible for the CI Project meetings, He/ She is accountable to ensure that the teams meet during the times specified and in an agreed location to ensure the team are all present.
Runs the project
Ensures that the full team meets twice weekly
Prepares for each meeting to maintain momentum
Allocates and agrees tasks with each team member
6. CI Leader Responsibilities
8. Accountability
A CI Leader must take responsibility for their CI Projects and ensure that all activities are being carried out to a satisfactory level. A CI Leader should support and coach each and every team member
It is the responsibility of a CI Leader to maintain the Project overview
The delivery of CI activity on time
The up keep of the CI board.
CI Project Overview
Motivation and attendance of the team
To connect with the Mentor to ensure alignment
The success of CI event
The sustainability of the CI event and post audit results

2. ROLE of a Continuous Improvement DEPUTY
ROLE of a Continuous Improvement DEPUTY
1. Introduction
4. CI Deputy Role
7. Process Discipline
The main Role of Deputy of a team for the continuous improvement activity is to deputise and support the CI activity.
A CI Deputy has to support the working team and ensure that the team fully engages with the objectives of the CI event.
A CI Deputy is a key part of the CI philosophy and should be committed to best practice, communicate well and lead by example.
The Role of the Continuous Improvement Deputy is to enable and support the team at a local level during the CI event. He/She should help drive the CI activity.
The Continuous Improvement Deputy should support all aspects of their CI and the use of the CI board.
The board must be up to date with the relevant data and charts displaying the actual progress.
The CI Deputy should support all CI Project activities and ensure that the work is being carried out correctly to maximise the CI Project objectives and team satisfaction.
The CI Deputy should demonstrate the following
8. Reviews
Mid Point Review
The Continuous Improvement Deputy is to help and support the Leader for updates to the Audit team for the mid point review highlighting any areas of concern or bottlenecks to the success of the CI event.
The Continuous Improvement Deputy is to attend the presentation and its delivery to the Management and Audit teams
2. CI Team
General
- Support the Leader
- Being Helpful
- Open Communication
- Good listener
- Deputise for Leader
Meetings
- In a timely manner
- Supportive
- Motivate the team
- Enthusiastic
The CI Deputy is responsible for his/her own CI team in the absence of the leader.
Each CI member is empowered to improve their CI project and the overall effectiveness of its running in line with the Project objectives. It’s the deputies role to support the team where necessary
Final Review
5. Leadership
3. CI Meetings
Support New CI Project Initiatives
Support Teams together to resolve CI Project issues
Motivate and encourage Teams
Model the Way
Help to draw on support functions
Use the Audit teams
Connect with the CI Leader and CI Mentor
The CI Deputy is responsible for the CI Project meetings, He/ She is accountable to ensure that the teams meet during the times specified and in an agreed location to ensure the team are all present.
The purpose of the Deputy is to support the meeting and to ensure that the team connect with the objectives and that they are aligned on what needs to be done.
The Deputy must ensure bottleneck are highlighted and agreed actions are followed through.
6. CI Deputy Responsibilities
8. Accountability
A CI Deputy must take responsibility for their role within the CI activity and support all activities are being carried out to a satisfactory level.
A CI Deputy should support and coach each and every team member
The delivery of CI activity on time
The up keep of the CI board.
Support CI Project Overview
Motivation and attendance of the team
To connect with the Leader to ensure alignment
Joint responsibility for the success of CI event
The sustainability of the CI event and post audit results

3. ROLE of a Continuous Improvement MENTOR
ROLE of a Continuous Improvement MENTOR
1. Introduction
4. CI Leader Role
Oversees the CI event ensuring that the team is focused upon its objectives and keeps to the process.
A CI Mentor is a key part of the CI philosophy and should be committed to best practice, communicate well and lead by example.
Supports the CI Leader in the preparation for mid
term and close out reviews
Monitors the publication of the CI project Board
Demonstrates ongoing support by reviewing progress
at least monthly.
7. Process Discipline
The Continuous Improvement Mentor is responsible for the support to all aspects of their CI and the use of the CI board.
The board must be up to date with the relevant data and charts displaying the actual progress.
8. Reviews
Mid Point Review
The Continuous Improvement Mentor must support the update to the Audit team for the mid point review highlighting any areas of concern or bottlenecks to the success of the CI event.
The Continuous Improvement Mentor must advise and support the presentation and its delivery to the Management and Audit teams
2. CI Team
The CI Mentor should demonstrate the following
Ensures that the leaders are clear with regards to the
problem definition, WDGLL statement and deliverables
from the event.
Ensures that the team meets twice weekly and keeps on track. Makes personal contact with each team member
Supports the team in removing hurdles and constraints
to progress.
Supports the team leaders in gaining approval from other managers to resources or to the change proposal
Identifies and makes connection with key Managers, customers and audit team
Ensures that the process owner is fully bought into the changes that the CI team have implemented.
Ensures that standard work has been put in place to underpin any changes made and that all those involved in the process are fully and properly trained.
Ensures that an appropriate measure has been put in place to track the ongoing progress.
Ensures that local supervision are clear on the standard work and that they are committed to maintaining it
General
- Influencing skills
- Being Helpful
- Open Communication
- Good listener
- Coaching & Training
Meetings
- Good Attendance
- Supportive
- Inspiring
- Enthusiastic
Final Review
5. Leadership
Mentor New CI Project Initiatives
Provides coaching, training etc during the project.
Support Teams together to resolve CI Project issues
Motivate and encourage Teams
Encourages the leaders in the preparation and close out phases
Model the Way
Draw on support functions
Use the Audit teams and review progress
6. CI Mentor Responsibilities
8. Accountability
A CI Mentor must take responsibility for their CI Projects and ensure that all activities are being carried out to a satisfactory level. A CI Mentor should support and coach each and every team member
It is the responsibility of a CI Mentor to review the Project overview
The delivery of CI activity on time
The up keep of the CI board.
CI Project Overview
Motivation and attendance of the team
To connect with the Mentor to ensure alignment
The success of CI event
The sustainability of the CI event and post audit results

4. ROLE of a Continuous Improvement AUDITOR
ROLE of a Continuous Improvement AUDITOR
1. Introduction
4. CI Auditor Role
7. Process Discipline
The role of a CI Auditor is Prompt , identify and
encourage suggestions from all employees for CI
Events.
Evaluate suggestions , these are filtered by
greatest impact to business objectives and largest
removers of waste.
Supports the CI Leader in the preparation for mid
term and close out reviews
Monitors the publication of the up to date project
Board
Demonstrates ongoing support by reviewing progress
Audits the project, informally during the project and
formally at the end of the project
The Continuous Improvement Auditor is responsible for the support to all aspects of their CI and the use of the CI board.
The board must be up to date with the relevant data and charts displaying the actual progress.
8. Reviews
2. CI Audit Team
Audit team gain agreement with Management team on
which events are to run.
Correlate teams and members , attempting “best-fit”
for event success.
Every event has an auditor assigned during its lifetime (maximum 6 months – incl. sustain audit)
Review (discuss /improve upon) project suggestions. Propose CI projects to Senior Management for final approval. Appoint auditor for the life of the project
Current State taken at beginning of 3 wk prep phase.
Future State is agreed with Leader at this point to
understand the scale of improvement and objective
required.
Following 8 weeks of teamwork the leader is to re-
assess Future State , will it reach goal , better/worse.
After the 3 week close , initial audit occurs on
measurable to evaluate success.
After a time period agreed by Mentor, Leader and
Auditor the sustain audit takes place. Maximum time
limit 3 months from 3 week close period.
Audits that standard work has been put in place to underpin any changes made and that all those involved in the process are fully and properly trained.
Mid Point Review
The Continuous Improvement Auditor must support the update to the Management team for the mid point review highlighting any areas of concern or bottlenecks to the success of the CI event.
The Continuous Improvement Auditor must advise and support the presentation and its delivery to the Management and Exec teams
The CI Mentor should demonstrate the following
General
- Influencing skills
- Being Helpful
- Open Communication
- Good listener
- Coaching & Training
Meetings
- Good Attendance
- Supportive
- Inspiring
- Enthusiastic
Final Review
5. Leadership
Mentor New CI Project Initiatives
Provides coaching, training etc during the project.
Support Teams together to resolve CI Project issues
Motivate and encourage Teams
Encourages the leaders in the preparation and close out phases
Model the Way
6. CI Auditor Responsibilities
8. Accountability
Feedback to team leaders and team mentors of any findings.
Compile and issue audit report.
Agree future date re-audit for sustain
Track and report on sustain
The delivery of CI Audit trail
Good connection with the Mentor team and CI Teams
Motivation and attendance of the team
To connect with the Mentor to ensure alignment
The success of the Audit results
The sustainability of the CI post audit