1. SPS YETS 2017/2018 Planning meeting (No.1) 13/09/17
David Mcfarlane
EN-ACE D. Mcfarlane

2. Topics TS3-SPS-2017. YETS 2017/2018 dates.
Key Dates & Schedule for week 1.
YETS AUG test draft dates.
COORDINATION SECURITE PENDANT LES ARRETS DU SPS).
Rappel EN-EL.
ECRs.
Future meetings & presentation of group planning's.
What information I now need from you.
External visitors.
Access rights and safety equipment.
Important group and project contacts.
A.O.B.
EN-ACE D. Mcfarlane

3. TS3-SPS-2017 Tuesday the 19th September.
The next technical stop will be on:
Tuesday the 19th September.
It will last for 24 hours.
Which means 1 full working day of access.
You can create an IMPACT using the intervention period (TS3-SPS-2017)
If you do not use this intervention period it will not be approved!!!!!
All IMPACTs will be approved by me by the end of this week.
Access will be from 08:30 onwards.
Access will be until 18:00 unless specifically requested.
The Lift at BA1 will be out of service from 08:30 to 11:30.
No access into BA1 and BA2 in the morning. (RP conditions)
The lift at BA5 will be out of service from 13:00 to 17:00. Access can be via the stairs or BA4 or BA6.
EN-ACE D. Mcfarlane

4. SPS Lift Maintenance during TS3
Location
Lift/Monte-charge
Lift number
Tue 19th Sept
Comments
BA1
Lift
AS-510
08:30 – 11:30
Cable change of speed device of AS-510
BA2
AS-503
08:00 – 09:30
Monte-charge
AS-504
09:30 – 11:30
BA3
AS-505
13:00 – 14:30
AS-507
14:30 – 16:30
BA5
AS-506
13:00 – 17:00
Full lift maintenance of AS Overspeed device change
BA6
AS-508
AS-509
BA80
AS-514
10:00 – 11:30

5. DO NOT FORCE THE DOORS BETWEEN ECX5 & ECA5

6. Machine access (weeks)
RELEASED
Year-End Technical Stop
References:
15 weeks beam to beam stop for the LHC
Xenon physics for the North Area
5 weeks for commissioning (hardware tests + cold check-out + beam commissioning) in the injectors (PSB, PS, SPS) before beam ready for the LHC
2 to 3 days of diagnostic tests in the injectors with machine closed
Machines
Machine access (weeks)
(not including the 2 weeks of annual closure)
LINAC2 4
PSB
6.5 PS
SPS
7.5
LHC 11

7. YETS 2017/2018 AUG Tests Draft Planning
Point
Day (Access will be blocked)
BA1
Monday 22nd January (W4)
BA2
Wednesday 31st January (W5)
BA3/BB3
Friday 2nd February (W5)
BA4 + AWAKE
Thursday 8th February (W6)
BA5
Monday 12th February (W7)
BA6
Tuesday 13th February (W7)
BA7
Wednesday 14th February (W7)
AUTO TRANSFERT TEST 2018
No access in LHC1, LHC18, BA6 & BA7
27th and 28th January
Saturday & Sunday (W4)
BA80
Monday 19th February (W8)
BA81
Tuesday 20th February (W8)
BA82
Wednesday21st February (W8)
Can you please check if these dates are ok with your SPS YETS planning ?
(And see if there are some blocking points or not..)
EN-ACE D. Mcfarlane

8. Key dates Beam off at 06:00 on Monday the 18th December
Access into BA7, TI2, TAG41, TAG42 & TI8:
Monday the 18th December until Friday the 23rd February 2018.
8 weeks of access.
Access into BA3,4,5 & 6:
Thursday the 21st December until Friday the 23rd February 2018.
7.4 weeks of access.
NO works are currently planned during the 2 week Xmas vacation.
XMAS holidays: Saturday the 23rd December to Sunday the 7th January inclusive
Access into BA1 & BA2:
Monday the 8th January until Friday the 23rd February 2018.
7 weeks of access.
3 weeks foreseen for EPC tests and cold-checkout by OP.
SPS will take beam from the PS on Monday the 19th March 2018, followed by 1 week for beam setup.
SPS ready to give beam to the LHC on Monday the 26th March 2018!
EN/ACE/OSS
BE/OP
EN-ACE D. Mcfarlane

9. Current schedule for week 1 (18th to 22nd December)
Monday 18th December
Beam off 06:00Hrs
Access possible in BA7, TI2, TAG41, TAG42, TI8.
All water and power to remain on (Machine is in standby)
SPS ring closed to everyone except:
RP: will survey the tunnel
Magnet team: to remove covers on the magnets.
Tuesday 19th December
Magnet team conduct tests
SPS closed (to everyone except Magnet team)
Wednesday 20th December
Thursday 21st December
Water can be cut and the machine electrically isolated
BA1 and BA2 remain closed for RP cool down
BA3, BA4, BA5, BA6, BA7 are open for general access
Friday the 22nd December
BA3, BA4, BA5, BA6, BA7 are open for general
The SPS is effectively still in run mode.
General access into the SPS begins.
EN-ACE D. Mcfarlane

10. RESUME DU FONCTIONNEMENT DE LA COORDINATION SECURITE PENDANT LES ARRETS DU SPS (Reference HSE / GSI – WS-1)
Coordination sécurité pour les travaux dans les complexes (PS, SPS et LHC)
Assurée par l’unité organique responsable de la coordination de l’arrêt (EN/ACE/OSS-COS)
Réalisée via
la planification,
la validation des interventions (IMPACT)
la présentation à chaque réunion de coordination d’un tableau de suivi des VIC
VIC (visite d’inspection commune)
Organisée par le superviseur de travaux, sur sa propre initiative ou sur demande de l’unité organique en charge de la coordination
Présence obligatoire du superviseur de travaux et de l’intervenant – Présence sur demande d’un représentant d’une fonction de sécurité du CERN (EROS ou expert HSE)
Rédaction d’un compte-rendu de VIC via IMPACT
Suivi des travaux
Assuré par le superviseur de travaux.
Retour d’information à l’unité organique, au minimum chaque semaine lors de la réunion de coordination.
Par les représentants de l’unité organique
EN-ACE D. Mcfarlane

11. Rappel EN/EL
Les DIC/DIF/DIR/DFP DEFINITIVES sont à transmettre au plus tard le accompagnées des documents nécessaires à la réalisation des travaux.
Les demandes arrivées après se verront dans le meilleur des cas traitées dans un second temps, voir pas du tout.

12. Rappel EN/EL-FC
Exemple de travaux évoqués mais pour lesquels les DIC n’ont pas encore été reçues ou encore incomplètes donc non traitables:
Fire Safety (sprinkler, autres)
Nouveau GSM (BA3/BA4)
BAF3 câblage vers les bâtiments annexes

13. SRRs and ECRs for the SPS
SPS planning and coordination meeting
for YETS
Sonia Bartolomé Jiménez EN-ACE-CL – 13th September 2017

14. Sonia Bartolomé Jiménez EN-ACE-CL – 13th September 2017
Outline
SPS ECRs for YETS : status
All known activities needing ECRs
ECRs received
ECRs expected -drafts not yet submitted to EN-ACE-CL-
SRRs and ECRs: reminder
Roadmap
Tips
Sonia Bartolomé Jiménez EN-ACE-CL – 13th September 2017

15. SPS ECRs for YETS 2017-2018: status
All known activities needing ECRs n
EDMS reference
Title
Authors/contact person 1
SPS-V-EC-0005
Modification of the SPS sectorization in long vacuum sectors (arcs) (EYETS ) – BA3*
C. Pasquino, J. Ferreira (TE-VSC) 2
SPS-TPSWA-EC-0001
Diffuser for LSS2 ZS electrostatic septa
B. Bahlan, J. Borburgh (TE-ABT) 3
SPS-LJ-EC-0005
New RF power feeder lines in SPS point 3 shaft (PA3) and GT10 for LIU-SPS
P. Parrado, E. Montesinos (BE-RF) 4
SPS-ADKSV-EC-0001
Slotted Line Kicker in LSS3 of the SPS 5
LSS6 crab cavity installation
G. Vandoni (BE-RF) 6
Installation of Target Absorber Collimator with Tungsten jaw in half-period
S. Montesano (EN-STI) 7
SPS-CC-EC-0001
Replacement of Telecom Radiating Cable in the SPS
S. Agosta (IT-CS) 8
Doors Fire safety (WP1) Point 4 - Prototype in LSS4
R. Morton (SMB-SE) 9
SPS-Y-EC-0003
Safety access in BB5: ECA5 Access Point Installation
T. Ladzinski (BE-ICS) 10
SPS beam dumping system kicker platform, transmission cable trays and cables installation in point 5
P. Van Trappen (TE-ABT) 11
Installation of TPSC4 in front of the SPS extraction septa in LSS4
M. Hourican, M. Fraser (TE-ABT) 12
SPS amorphous carbon coating (related to ECR )
W. Vollenberg (TE-VSC) 13
SPS impedance flange reduction in Arc 45 (related to ECR )
J. Pérez Espinos (TE-VSC) 14
Change 1 ZS for the ZS improvements [TBC if carried out during YETS] 15
Replacement of the emergency lighting in the SPS tunnel and shafts
S. Bertolasi (EN-EL)
* The Modification of the SPS sectorization was described in SPS-V-EC-0005 (v.1.0 Released). The sectorisation in BA3 will be performed during the YETS  a different ECR should not be needed.
Total number of ECRs needed = 14
Sonia Bartolomé Jiménez EN-ACE-CL – 13th September 2017

16. SPS ECRs for YETS 2017-2018: status
ECRs received
EDMS reference
EDMS Status
Title
Authors/contact person
LIU Project
Deadline Date / Released Date
SPS-TPSWA-EC-0001
Under Approval
Diffuser for LSS2 ZS electrostatic septa
B. Bahlan, J. Borburgh (TE-ABT) NO
SPS-LJ-EC-0005
New RF power feeder lines in SPS point 3 shaft (PA3) and GT10 for LIU-SPS
P. Parrado, E. Montesinos (BE-RF)
YES
SPS-ADKSV-EC-0001
Slotted Line Kicker in LSS3 of the SPS
SPS-V-EC-0005
Released
Modification of the SPS sectorization in long vacuum sectors (arcs) (EYETS ) – BA3
C. Pasquino, J. Ferreira (TE-VSC)
SPS-Y-EC-0003
In Work
Safety access in BB5: ECA5 Access Point Installation
T. Ladzinski (BE-ICS)
3 ECRs are now under approval.
1 ECR drafted, not yet ready to be sent for approval.
Sonia Bartolomé Jiménez EN-ACE-CL – 13th September 2017

17. Draft submitted to EN-ACE-CL
SPS ECRs for YETS : status
ECRs expected -drafts not yet submitted to EN-ACE-CL-
EDMS reference
Title
Draft submitted to EN-ACE-CL
Authors/contact person
LIU Project
LSS6 crab cavity installation No
G. Vandoni (BE-RF) NO
Installation of TACW (Target Absorber Collimator with Tungsten jaw) in half-period
S. Montesano (EN-STI)
SPS-CC-EC-0001
Replacement of Telecom Radiating Cable in the SPS
S. Agosta (IT-CS)
Doors Fire safety (WP1) Point 4 - Prototype in LSS4
R. Morton (SMB-SE)
Replacement of the emergency lighting in the SPS tunnel and shafts
S. Bertolasi (EN-EL)
SPS beam dumping system kicker platform, transmission cable trays and cables installation in SPS point 5
P. Van Trappen (TE-ABT)
YES
Installation of TPSC4 in front of the SPS extraction septa in LSS4
M. Hourican, M. Fraser (TE-ABT)
SPS amorphous carbon coating (related to ECR )
W. Vollenberg (TE-VSC)
SPS impedance flange reduction in Arc 45 (related to ECR )
J. Pérez Espinos (TE-VSC)
Change 1 ZS for the ZS improvements [TBC if carried out during YETS]
B. Bahlan, J. Borburgh (TE-ABT)
10 ECRs not yet received!!
Sonia Bartolomé Jiménez EN-ACE-CL – 13th September 2017

18. SRRs and ECRs: reminder
Roadmap
ECRs submission to configuration team (EN-ACE-CL)
2 months before the approval deadline!
Sonia Bartolomé Jiménez EN-ACE-CL – 13th September 2017

19. SRRs and ECRs: reminder
Tips
All changes to the machine that will impact the beam shall be documented by SRRs/ECRs:
SRR: Space Reservation Request (“light ECR”)
ECR: Engineering Change Request
Templates available on:
To be sent to the SPS configuration manager: or
Sonia Bartolomé Jiménez EN-ACE-CL – 13th September 2017

20. Future meetings
It has been requested by the group leaders for each group to present their planned works to the coordinators of each machine. Therefore the table below will show which group will present at what SPS planning meeting.
Date of meeting
Presentation 1
Presentation 2
Presentation 3
Meeting 2 (27th Sept)
EN/CV
EN/EL
BE/RF + Crab Cavity
Meeting 3 (11th Oct)
BE/BI
TE/VSC + Coldex
BE/ICS
Meeting 4 (25th Oct)
EN/STI + UA9
SMB/SE
EN/HE
Meeting 5 (8th Nov)
TE/ABT
TE/MSC
EN/ACE (Survey)
(Cabling)
Meeting 6 (22nd Nov)
BE/CO
TE/EPC
HSE/RP
Meeting 7 (6th Dec)
BE/OP
EN-ACE D. Mcfarlane

21. What I need from you. I need your planning!
not simply a list of works.
Identify the location of the works
Surface, Underground, which sector (eg, 3-, LSS4 etc.)
Any works under the false floors in the suface BA’s MUST be highlighted!
Identify the duration of the works (in days or weeks)
Try to plan nothing for the final week of the shutdown!
Your target is to complete your works by February 16th!
Identify any impact of your works.
Access blocked, no transport through the zone, must work alone, etc.
Identify what you need.
Power, water, vacuum/transport support etc.
Identify what type of works it is.
LIU, Maintenance, Consolidation.
If you need some information from any other group, explain what you want and WHEN you need this information by.
EN-ACE D. Mcfarlane

22. Other presentations
EN-ACE D. Mcfarlane

23. External Visitors
If you have any external personnel needing to access the SPS for visits before starting works then you need to read the following document:
"Etapes à suivre pour organiser des visites professionnelles dans les installations faisceaux" by CHRISTELLE GAIGNANT
Link:
EN-ACE D. Mcfarlane

24. Access rights and safety equipment
EVERYONE who enters the SPS MUST have the following:
Completed the correct courses. (sir.cern.ch)
CERN Safety Introduction.
Electrical Safety Awareness. (19 choices)
Self Rescue Mask Training. (4 choices)
CERN – Beam Facilities.
SPS – Machine.
The correct access authorisation (via EDH). CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!!
Zone Code “SPS” for access into the SPS
Zone Code “NA_TARG” for access into BA80
Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas
Zone Code “SPS-KN-000” for “Autorisation conduite RTL”
Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns)
Safety shoes.
Biocell.
Electronic dosimetre.
Passive dosimetre. (All contractors must have an additional company passive dosimetre!!)
Helmet plus Light.
A valid approved IMPACT. (with their name included on this IMPACT)
They must know the number of this IMPACT.
Please note that personnel are not allowed to work in the tunnel alone!!
EN-ACE D. Mcfarlane

25. Important Contacts Useful Contact Numbers SPS Coordination Team
David MCFARLANE
Franck BAIS –
Aurelio Berjillos BARRANCO
Control Room
SPS CCC – 77500
TI CCC – 72201
CSA RP
Christophe Tromel –
Angelito Herve –
Nadine Conan (BA1) –
Kurt Weiss (BA7)
EROS Engineering Referent for Operational Safety
Emmanuel Paulat –
John Etheridge
EN-ACE D. Mcfarlane

26. Group contact persons. (1)
Comments
EN/EL
Guillaume Gros (Cabling)
Georgi Georgiev (De-cabling)
Denis Ribiollet (Operation)
Bruno Saint Sulpice (Operation)
Jeremy Blanc (Fibres)
Marcin Bartosz Szewczyk
Gerardo Velazquez Gutierrez (Projects)
EN/CV
Bill Bannister (Water)
Vivien Koutcheroff (Ventilation)
Jani Lehtinen
EN/STI
Jerome Lendaro
Simone Montesano (UA9)
Sven De Man
TE/MSC
Jeremie Bauche
Pascal Catherine
TE/EPC
Karsten Kahle (High power)
Gilles Le Godec (Medium power)
TE/VSC
Anthony Harrison
Chiara Pasquino
Wilhelmus Vollenberg (aC coating)
Vincent Baglin (COLDEX)
TE/ABT
Francesco Castronuovo
Gael Bellotto (Kickers)
Cedric Baud (Septas)
Eteinne Carlier (New Beam Dump)
BE/RF
Eric Montesinos (RF upgrade)
Christophe Renaud
Gino Cipolla
Group
Contact Person
Comments
EN/EL
Guillaume Gros
Denis Ribiollet
EN/CV
Bill Bannister (Water)
Vivien Koutcheroff (Ventilation)
EN/STI
Jerome Lendaro
Simone Montesano
TE/MSC
Jeremie Bauche
Pascal Catherine
TE/EPC
Karsten Kahle (High power)
Gilles Le Godec (Medium power)
TE/VSC
Jose A. Ferreira
Anthony Harrison
Chiara Pasquino
TE/ABT
Francesco Castronuovo (Kickers)
Cedric Baud (Septas)
BE/RF
Eric Montesinos
Christophe Renaud
Gino Cipolla
BE/BI
Raymond Veness
Morad Hamani
BE/CO
Magnus Bjork
EN-ACE D. Mcfarlane

27. Group contact persons. (2)
Comments
BE/BI
Raymond Veness
Morad Hamani
BE/CO
Magnus Bjork
IT/CS
Maryse Da Costa
Stephano Agosta (GSM)
BE/ICS
Didier Vaxelaire (Access)
Tomasz Ladzinski (New access system)
Denis Raffourt (Fire detection)
Michael Dole (Fire Safety)
Anna Suwalska (Sprinklers)
Eva Sanchez-Corral Mena (Planning)
HSE/RP
Christophe Tromel
Angelito Herve
EN/ACE
Patrick Bestmann (Survey)
Sonia Bartolomé (E.C.R / S.R.R)
Fred Galleazzi (Intergration)
Scharif Mehanneche (Intergration)
Emmanuel Paulat (Safety)
EN/HE
Patrick Vallet (Transport)
Pascal Brunero (Transport)
Jean-Louis Grenard (Transport)
Nicolas Perez (Lifts)
BE/OP
James Ridewood
Stephane Cettour Cave
SMB/SE
Alejandro Martinez Selles
Richard Morton (Beam Dump)
Crab Cavity
Giovanna Vandoni
EN-ACE D. Mcfarlane

28. A.O.B.
Salut David,
Peux-tu STP montrer l’image jointe cet après-midi en réunion et demander si la structure (qui ne doit plus servir, à confirmer…) peut être démontée ?
Merci.
Fred.
EN-ACE D. Mcfarlane

29. Useful websites Link to SPS planning meetings on INDICO
Link to the SPS planning
Roadmap: Schedule beyond LS1
Next meeting
27/09/2016
EN-ACE D. Mcfarlane

30. EN-ACE D. Mcfarlane