1. April 27, 2016
INCS Sped Coop Meeting

2. Best Practice in IEP Completion
IEP WRITING
Scheduling
Goals, Minutes, & LRE
Transportation
Best Practice in IEP Completion

3. Maximum Number of Subject Minutes Listed on IEPs
Scheduling
Always have a special education representation at the planning and scheduling meetings.
Plan for general education and special education needs and schedules at the same time (do not plan gen ed and try to fit in services for IEPs).
Complete the Maximum Number of Subject Minutes Listed on IEPs by Grade Level first.
Maximum Number of Subject Minutes Listed on IEPs
by Grade Level
Grade
Language Arts
Gen Ed Sep
Mathematics
Science
Social Science K
900
600
300
450 1
200 2
400
150 3 4 5
100 6

4. Direct Service in a Separate Class Direct Service in a Gen-Ed Class
Scheduling
Complete Minutes Grid by grade level. Include identifying information, each subject area, any other areas of need. Complete minutes required per student in each area (this is how you will justify a new position!).
Direct Service in a Separate Class
Direct Service in a Gen-Ed Class
Teacher
Room #
First
Last ID
Birthday
Grade
PDIS
LRE
IEP Date
Reeval. Date LA
Math W SS S
SS/Sci
Agustin
112 K DD
2 (50%)
6/17/2015
6/17/2018
600
450
3 (37%)
3/4/2015
3/5/2017
415
300
Kamego
114
1 (12%)
6/16/2015
7/21/2017
250
DD, SLP 1
6/2/2018
900
Deremo
117
2 (49%)
4/17/2015
6/3/2016
400
Crowe
121
VI, OHI
1 (4%)
6/19/2015
Cavataio
128
SLP, DD
1(3%)
12/16/2014
12/16/2017
150
4/28/2015
4/28/2018
DelVecchio
207
1 (2%)
5/29/2015
3/20/2016 LD
1 (0%)
6/3/2015
6/3/2018
2 (57%)
6/9/2015
6/9/2018
750 ED
2 (60%)
4/27/2015
3/10/2018
200
DD, OHI, SLP
3 (80%)
11/18/2014
11/18/2017

5. Goals and LRE Start with the end in mind. The team should ask:
What do we want the student to be able to do by the end of the IEP year?
Where is the student currently functioning in this area?
What types of supports need to be in place for the student to meet the goal?
Can the student work on the goal in the general education setting?
Always
Never
Plan for the individual needs.
Plan for what the school already has in place.
Utilize LBS 1 teachers to their maximum potential.
Establish set roles as “the inclusion teacher” or “the middle school special education teacher.”
Be creative!
Leave off minutes in the IEP because you don’t have room to support the student in that capactity.

6. Transportation

7. Justifying Transportation
Transportation is:
A team decision
Based on student need: Does the student’s disability prevent the student from transporting him/herself to and from school in the same manner as nondisabled students?
Examples include:
Visually Impaired
Non-ambulatory/Needs assistance walking
Medical conditions impacting ability to travel to school
Unable to understand traffic signals and signs
Danger to self
Be sure the transportation is justified in other sections of the IEP (is it listed in section 7, general accommodations, FBA/BIP…).

8. IEP Completion

9. IEP Completion Establish norms and best practice in beginning of year.
Annual IEP and Evaluation Completion Timeline
Revisit during regular team meetings.
Provide written documentation.
Ensure that RSPs and special education teachers have contact information and are accessible to each other for collaboration.
Establish expectations for communication with team members.
Time frame
Document/Activity
Person responsible
Notes
At least 3 weeks before meeting
Open new IEP document
Case manager
At least 10 school days before to parents, clinicians, teachers
Conference Notification
Will send an Outlook invite to the team.
At least 1 week before meeting
Cover page (sec. 1-5)
At least 2 weeks before meeting
Send teacher participation form to gen ed teacher or complete together during collab. meeting
Special education teacher
Areas of Need (sec. 9)
Special education teacher, RSPs
Section 7:
Language & general considerations
Medical concerns
Communication needs
RSPs (Nurse,
SLP, OT, SW)
Accommodations & Modifications:
general (sec. 10b)
Special education teacher,
RSPs (SW, Nurse, SLP, OT)

10. IEP Meetings and Main Files
Cover page:
Make sure everyone on the conference notification is present, checked off, and signed in.
If a team member is not present prepare and have the Parent Excusal form signed (or another representative).
Conference recommendation form:
Check off all relevant areas
Have parent check off, sign, date
Ill Medical Card form:
Ask parent, print, have parent sign
Main Files:
Have copies of all originals with signature in the main file
Current IEP & evaluations, previous IEPs and evaluations
Have a sign-out sheet in the front of the main file
Communication log

11. Questions