1. Special Services Meeting
February 26, 2016

2. Agenda Sps Statistics End User Requirements Kent State Survey Results
DASL
Primary Contact
Sps Release
Student Properties
Parent/General Invitation
Manage District Banks
Manage User Banks from Form
Sps Release
Manage Banks
Add Standards
Testing Form
DASL/EMIS Update
Testing Form
DASL/EMIS Update
Sps Release
Future Development
Training
Sps Meetings
Green Local Schools
Liz Rebadow
Nancy Prysiazny
Questions & Answers

3. NEOnet Sps Statistics
There are a total of 72 educational entities including; 22 districts, 1 ESC, 2 Career Centers, 47 Community Schools and 2 Digital Academies in the NEOnet consortium using the Special Services software.
Akron Digital Academy Barberton City Schools Buckeye Local Schools Brunswick City Schools Cambridge Community Schools (19)* Cloverleaf Local Schools Copley-Fairlawn City Schools Coventry Local Schools Cuyahoga Falls City Schools Cuyahoga Heights Local Schools Green Local Schools Kent City Schools Manchester Local Schools Maplewood Career Center Maple Heights City Schools *Indicates New District(s) for
Mogadore Local Schools Nordonia Hills City School Norton City Schools Orange City Schools* Portage Lakes Career Center Revere Local Schools Richmond Heights Local Schools Schnee Learning Center Springfield Local Schools Steel Academy Summit Academy Community Schools (27)* Summit County Preschools Tallmadge City Schools Twinsburg City Schools Woodridge Local Schools
1 Local School and 5 Community Schools for

4. End User Requirements

5. Kent State Survey
Dear Friends:  Thank you for being willing to distribute and/or take the Special Education and Technology Survey we disseminated in December.  If you have not had the chance to take the survey, please consider taking a few moments of your time to help us learn more about this important topic.  Please also consider sharing the survey within your networks.  
As we shared in our survey invite, we are working on a grant funded by AT&T to better inform our understanding of mobile applications for special education.  We hope to improve our work as well as inform the field.  As such, in addition to distributing findings from the survey, we will use survey results to build new apps that we will then release to the public.  You can see all of our work at:
Our website highlights our work but also acts as a repository for hundreds of special education apps.   You can use the database freely without registering and without filling out the survey (it would help us if you filled out the survey first to not sway your answers).  You can also freely join the site where you can add your own reviews of apps or suggest apps for the database that we might not have in the system.
 If you sent out the survey to a group, would you consider sharing this message so that people can take the survey and/or learn about the free resources?
 Thank you for partnering in this important work and for helping us better serve you.
Best, Rick
Dr. Richard E. Ferdig
Summit Professor of Learning Technologies
Professor, Instructional Technology
Editor-in-Chief, Journal of Technology & Teacher Education
Research Center for Educational Technology
Kent State University

6. DASL Release 15.0.0 Student Contacts Summary
All contacts move over to the Gradebook & Special Services Live
The primary contact flagged with the yellow star is the contact that will default in Student Properties as the Parent Name/Address.

7. Sps Release 15.0.0 Student Properties
Contacts now read live from DASL
The Primary Contact from DASL defaults as the Parent Name
This contact can be changed if there are other selections in the dropdown box
Phone contacts and can be selected or blanked out.

8. Sps Release 15.0.0 Student Properties
The Second Parent Name MUST BE SELECTED
Drop down will list all additional Non-Professional contacts
Once Contact is selected
Additional information will automatically or give the option to select through a drop down

9. Sps Release 15.0.0 Parent Invitation and General Invitation
Import Contact Information when selected reads Contact data from StudentInformation –* A lot of users still do not know that this is available.
If multiple contacts available, option to select will display

10. Sps Release 15.0.0 Parent Invitation and General Invitation
Import Contact Information when selected reads Contact data from StudentInformation
Information will populate in the appropriate fields

11. Sps Release 15.0.0 Manage District Banks Admin > Manage Banks
District can manage banks by building or district
Directed to IEP by default
*Please note you must be a School Admin in the GradeBook to access these banks.

12. Sps Release 15.0.0 Manage User Banks from Forms
- Banks are available through Quick Task > Banks Menu

13. Sps Release 15.2.0 Manage User Banks Setup > Manage Banks
Teacher may manage their own personal banks from the Setup tab
Directed to IEP by default

14. Sps Release 15.2.0 Manage Banks – Add Standards
Setup > Manage Banks
Ability to add Standards to Personal Bank items (new and existing)

15. Testing Form HS – End of Course subjects are now up to date by subject
Elementary – ELA Next Gen for 3rd – 8th Grade
Please note:
The users must choose the test, grade, accommodation type and list accommodation details in order for the Accommodations Report to run correctly.
Date of test must be entered in order to extract clean in the EMIS Module.
Create a second testing page if there are two testing periods during the IEP Effective Dates.

16. DASL/EMIS
EMIS will be collecting IEP Exemptions for End of Course (EOC) Exams
In DASL there will be an update to FE screens to accommodate this
For Year End Reporting
No change to the IEP forms yet to enter data
Keep track in a separate spreadsheet for now

17. Sps Release 15.3 Special Services Release 15.3
Scheduled for the middle of March
Some of the items being worked on are:
improving the "Include in EMIS" checkbox performance,
increasing timeout value for the Class Print feature, and .
Resolving any defects – District Bank Access
Future Development
Additional Banks Fields
New Standards Selection Screen
Copy information between tasks
ETR to IEP
UI Improvements – looks more like the rest of the suite
Page order when printing
Resolving any defects

18. Training Accessing District Banks Defect
Some users cannot access the district banks
There is a work around until it is fix in the 15.3 Release as follows:
Go to Setup.
Click on the Manage Banks link.
Navigate to the form that the district banks that the user is supposed to see.
Navigate back to the student’s Open Task into the form that should have the district banks.
District banks should appear.

19. Sps Special Services Meetings
May 6, 2016
All User Meetings are held from 9:00 – 11:00 at NEOnet in Room A
Please register online for all trainings and meetings on the NEOnet website
Agendas will be sent out before the meeting. The agenda will include end of year documentation.
ProgressBook Suite Retreat
Everyone is invited to the ProgressBook Suite Retreat to be held on April 18th & 19th at Hilton Columbus at Easton

20. Green Local Schools
Green Local School District recently embarked on the development of an Internal IEP Compliance Monitoring System.  Part of this process involved developing District Banks that are available through NEOnet/Special Services. 
Liz Rebadow, M.ED, Special Education Coach and Nancy Prysiazny, Psych. Assistant/Special education data processing for Green Schools
They will present a PowerPoint outlining the districts journey to improved IEP compliance through the creation of District Banks, the resources used to generate a Special Education Resource Binder and District IEP “Kloie” (Green’s version of John Doe IEP).