1. Marens Engelhard & Karel Velle
Archives and the EU
How to be informed?
How to be influential?
Marens Engelhard & Karel Velle

2. EAG/EBNA survey spring 2016
Objectives
Score %
Coordination and knowledge exchange 8
11,6%
Following-up of the work referred to in the Council Recommendation 12
17,4%
Networking with colleagues 2
2,9%
Identifying opportunities for future collaboration 20
29%
Advising the Commission and influencing EU policy and legislation regarding archives 27
39,1%
Other… please specify 0%
Total 69
100%

3. New role EAG- The Hague
Develop a common agenda for European archive institutions
Inform and advise the Commission about this archival agenda and try to have it reflected in EU policies and strategies: see paper Professor Arco Timmermans + plenary discussion: How can we increase our influence in Europe

4. Part I. Marens
Archival agenda
EU agenda
where they meet

5. How to increase the impact of Archives on EU level
Part II. Karel
How to increase the impact of Archives on EU level

6. Options Engage our own EAG/EBNA lobbyist but: no budget available
Engaging in lobbying activities ourselves but: an archivist is no lobbyist
Trying to join in with lobbying activities of ‘sister organizations’ (libraries and museums) but: archival interests not always identical
Make use of the Permanent Representation (PR) to the EU of each state but: No guarantee that PR follows the ideas of the archivists

7. Combined approach on 2 tracks
I. The part EAG/EBNA wishes to play in advising the EC and influencing EU legislation: this is an agenda that reflects our needs and activities as information managing institutions
II. The possibilities that we, as keepers of cultural heritage collections, would like to have in participating in EU heritage and research projects

8. I. Archives as information managing institutions
Agenda:
Digital Single Market
Issues:
Improved copyright rules
Re-use of Public Sector Information
Digitisation an digital preservation
eIDAS (electronic identification and trust services)

9. How to proceed? 1. Via the formal ‘Commission expert groups’
2. Via ‘sister organizations’ with common interests
3. Make use of the Permanent Representation of each MS
4. Cooperate more closely with EURBICA
5. Try to actualize and increase the mission and tasks of EAG

10. 1. Via the formal ‘Commission expert groups’
Define our own agenda in the matter
Have a close look at the ideas, policies and strategies of the EC
Contact the Commission expert group in charge
Try to have representatives in relevant expert groups

11. 2. Via ‘sister organizations’ with common interests
Investigate the field
LIBER, EBLIDA, IFLA…
ICOM, NEMO…
networks
Use our network to contact leading persons in those organizations
Try to
Become a partner of the organization
Have specific archive issues added

12. 3. Make use of the Permanent Representation (PR) of each MS
Establish a connection with functionaries holding key positions
Approach the distinct PR in a homogeneous and coherent way
Agree upon which country and which PR will take the lead in a specific file

13. 4. Cooperate more closely with EURBICA
Similar interests and members represented in both organizations
Link with ICA
Eurbica is developing a facebook page = opportunities for communication

14. 5. Update the mission and tasks of EAG
Try to actualize and increase the mission and tasks of EAG: defined 10 years ago
Explore with Julien & Jef what is possible and how to proceed
‘mission’: broaden the field of action in a flexible way
‘task’: more active role

15. How to organize ourselves?
Create a working group for each topic
Clearly divide roles and tasks
Make and hold engagements
Regular contacts between the WG
Report on each EAG/EBNA meeting

16. II. Archives as cultural heritage and service oriented research organizations
Agenda ‘Culture & Education’
Creative Europe
Europe for the citizen
2018 – European year of cultural heritage
Agenda ‘Research’
Horizon 2020 (Europe in a changing world)

17. How to proceed?
1. Participate in stakeholders events organized by EC to have input on content
2. Archivists should more often register as ‘experts’ in the EC expert-database
3. Influence the framework programme that will succeed to Horizon 2020
4. Follow the priorities of the ‘Culture and education’ department

18. How to organize ourselves?
Permanently keep a close look on the EC cultural and research agendas
Delegate members to matchmaking events and specific stakeholder meetings
Have a meeting with the SAM - Scientific Advice Mechanism (Research agenda)
Follow closely the programme set up for 2018-European Year of Cultural Heritage

19. To conclude
It is important and necessary to make this a multifaceted effort and to engage in it as a group, in which each member has a part to play – given the fact there is so much information to be gathered and studied, and there are so many networks and interested groups to approach and to influence